General Meeting Drafting

Question 1

Structure

Answer 1

1) Heading
2) Attendance
3) Chairperson
4) Quorum
5) [Consent to short notice]
6) Resolutions
7) Other business

Question 2

Heading

Answer 2

[NAME OF COMPANY]
Company Number: [NUMBER]
Minutes of [an annual OR a] general meeting of [FULL NAME OF COMPANY] (Company) held at [PLACE] on [DATE] at [TIME]

Question 3

Attendance

Answer 3

Table with 3 columns entitled: Present, Name, Position

Another table with 3 columns entitled: In attendance, Name, Position

Question 4

Chairperson

Answer 4

[NAME] was appointed chairperson of the meeting

Question 5

Quorum

Answer 5

1. IT WAS NOTED that a quorum was present.
2. There was produced to the meeting a notice (Notice) convening the meeting and, with the consent of all members present, the Notice was taken as read.

Question 6

Quorum - Proxy

Answer 6

3. [The chairperson produced to the meeting the following appointments of proxies [and corporate representatives]:
   [INSERT LIST OF THOSE MAKING APPOINTMENT AND WHO THEY HAVE APPOINTED AS PROXY OR CORPORATE REPRESENTATIVE].]

Question 7

[Consent to short notice]

Answer 7

The chairperson announced that [all the members of the Company having the right to attend and vote at the meeting OR a majority of the members of the Company having the right to attend and vote at the meeting and together holding not less than [95 OR 90]% in nominal value of the shares giving that right] had consented to the meeting being at short notice.]

Question 8

Resolutions

Answer 8

[The resolutions set out in the Notice were duly proposed and voted upon and the chairperson declared that resolution[s] [NUMBER(S)] in the Notice had been passed [on a show of hands OR on a poll] as [[an] ordinary resolution[s]] [and] [resolution[s] [NUMBER(S)] in the Notice had been duly passed [on a show of hands OR on a poll] as [[a] special resolution[s]].]

Question 9

Resolutions - alternate wording

Answer 9

[The following resolution was proposed and passed [on a show of hands OR on a poll] as a[n] [ordinary OR special] resolution:
[INSERT PRECISE TEXT OF RESOLUTION]]

Question 10

Other Business

Answer 10

There being no further business, the chairperson declared the meeting closed at [TIME].

………………………………………
Chairperson

…………………………………………..
(Date)