General Flashcards
What is Project Management?
Utilizing and coordinating resources to make something new
Getting from point A to point B as efficiently and effectively as possible
PMBOK - application of knowledge, skills, tools and techniques to project activities to meet the project req’ts.
What is a Project?
Temporary ( start and end )
Unique
Result (outcome, product, service, document, etc)
Project vs. Operation
Project = temporary / Operations = ongoing
What is Operations?
Produce repetitive products, services or results
No schedule end date (no point B)
What is a Program?
A collection of related projects that are coordinated
What is Portfolio?
A collection of projects and programs that are prioritized and aligned with strategic business activities.
Projects and programs may not be related
What is PMO?
Project Management Office
Provides centralized and coordinated management of projects
key stakeholder ad decision maker
What is primary PMO functions?
Managed shared resources
Maintain project mgmt best practices and standards
Develop policies, procedures, templates, etc.
Coordinate mentoring, training, oversight and monitoring
Governance organization
What are 3 types of PMO?
Supportive - Provides (support) templates, best practice, training, etc.
Controlling - Provides support but also requires adherence to certain standards, methodologies, etc
Directive - Controls projects by managing them directly
What is OPA?
Organizational Process Assets
Process related assets that can be used to influence the project’s success
What are two OPA main categories?
Processes & Procedures - Standards, policies, work instructions, templates, change control procedures
Corporate Knowledge Base - Project files, historical info, configuration Mgmt knowledge bases, financial databases
What is EFF?
Enterprise Environmental Factors
Internal & external factors that may influence the project’s succss
generally intangible and not process specific
“world we work in”
Ex: culture, IT, Industry Stds, Market, Political Climate, PM Info Sys
What is Project Life Cycle?
Initiating –> Planning –> Executing –> Closing
Project Charter –> PMP –> Accepted Deliverables –> Archive Proj
Over time costs peak mid executing
Characteristics of Project Life Cycle
As time passes: Stakeholder influence, risk and uncertainty decrease
As time passes: Cost of changes increases
Project Phases
Feasibility –> Design –> Develop –> Deploy
Within each, cycle thru initiate, plan, execute, monitor/control, close
Project Phase to Phase Relationshipes
Sequential - phase can start when prev phase completed
Overlapping - phase can start prior to prev phase completion
Project Phase Life Cycles
Predictive
Iterative & Incremental
Adaptive
Predictive Life Cycle
fully plan-driven
progresses thru a series of sequential or overlapping phases with each generally focusing on a distinct mgmt process
Iterative and Incremental Life Cycle
Only one phase is planned at a time
Next phase planned as work progresses on current phase
Adaptive
change driven
agile
uses iterative and incremental methodologies; iterations occur more rapidly and are fixed in time and cost (ie 30 day sprint) while several processes performed in each iteration
What is a Stakeholder
Actively involved in project
Positive or Negative interest impact to project
Could influence project
Ex: end user, customer, upstream/downstream system, sponsor, functional/operation mgr
Organizational Influences
Corporate and Societal Culture
*shared beliefs, norms, work ethic, work hours, authority
Org Structure w/in a company
* functional vs. Matrix vs Projectized
Org Structure Roles
Project Expediter
Project Coordinator
Project Manager
