GCLA theory

Question 1

GCLA

Answer 1

Guest and City Ledger Accounting

Question 2

reception responsible for

Answer 2

Guest ledger
City Ledger
Deposit ledger
-> General Accounting (w wages & salaries, inventory, accounts payable)

Question 3

Guest ledger

Answer 3

The set of accounts for all guests currently registered at the hotel.

Question 4

city ledger

Answer 4

The collection of all non-guest accounts and unsettled departed accounts.

Question 5

deposit ledger

Answer 5

The collection of accounts where advance payments are recorded (guarantees for individual and group reservations)

Question 6

General accounting

Answer 6

gives monthly results and annual results (profit &loss statements or income summaries)

Question 7

guest ledger accounting

Answer 7

gives daily results (needs to be opened every day and closed everyday)

Question 8

the TAB (tabular ledger sheet)

Answer 8

• used to to account for the guests consumptions and for sales
• In one single operation (transaction), the guest account AND the sales revenue are updated

Question 9

Brought forward

Answer 9

yesterday’s closing balance becomes today’s opening balance

Question 10

Departments/ points of sales

Answer 10

where all the revenue (sales) are recorded (posted)

Question 11

Daily total

Answer 11

Total revenue of the day

Question 12

Grand total

Answer 12

Daily total + the brought forward (from yesterday)

Question 13

Carried forward

Answer 13

represents the Day’s final situation (closing balance)

Question 14

figures with brackets

Answer 14

negative value

Question 15

figures with brackets

Answer 15

negative value

Question 16

Allowances/ corrections

Answer 16

• Different types:
  Addition errors / Transposition errors
  Posting on the wrong account (guest accounts)
  Posting on the wrong department
• Different categories:
  Same day error
  Previous day error