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Finance/Supply/galley > galley > Flashcards

galley Flashcards

1
Q

The unit’s CO/OINC has overall responsibility for operations and is the responsible
local authority to direct and supervise members from other units in the
geographical area.

A

The CO/OINC must ensure all eligible Coast Guard personnel have sufficient food service support, expenditures remain within allowances, and the CGDF is always available to furnish Subsistence-in-Kind (SIK) according to current instructions and United States Coast Guard Regulations 1992,

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2
Q

what forms do you as OIC have to sign?What forms are used in Galley supervision?

A

Reviews and approves or disapproves the Coast:

  1. (CGDFOS), CG-2576- sends to Fincen by 10th of each month
  2. Supply funding report
  3. Weekly menu
  4. Provision Inventory Report, CG-4261 (audit report)
  5. 1501
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3
Q

What other duties do you have as the OIC?

A

f. Approves the Food Service Officer’s (FSO’s) written instructions for operating the CGDF.
g. Establishes written CGDF policies on selling or transferring food items and meals.
h. Endorses reports of excess deficits.i. Reviews and approves surveys.
j. Approves CGDF menus.
k. Establishes meal hours.
l. Ensures physical inventories, inventory verifications, and audits are conducted when required.
m. Investigates complaints about the CGDF.
n. Ensures this warning is conspicuously posted in the CGDF:
Any attempt to defraud the Government through misrepresentation may be tried under
the Administrative Investigations Manual, COMDTINST M5830.1 (series), and/or the
Uniform Code of Military Justice.

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4
Q

what is the difference between formal and informal relief?

A

Formal Relief. Formal procedures are required to permanently relieve the FSO; the incoming and outgoing FSOs should be present during these procedures.

Informal Relief. A CO/OINC implements informal relief procedures when designating an acting FSO to temporarily relieve a permanent FSO when the latter
is absent or cannot perform delegated duties or the unit cannot conduct formal relief because of operations.

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5
Q

what is a report of survey for dining facility? EX:

A

a. Mechanical Failure. Survey any lost food items the CO/OINC determines are spoiled and unfit for human consumption due to mechanical failure, such as a
refrigeration breakdown, flooding, or fire in food storage spaces.

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6
Q

what is the limit to fill out a report of survey cg 5269?

What will the Board of survey convene if the totals reach over?

A 
$300 Limit. Survey food losses not caused by mechanical failure if the total cost exceeds $300. 
Prepare Report(s) of Survey for lost or damaged food items costing less than $300 at the CO/OINC’s discretion.
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7
Q

IF you lose more that 1000 dollars worth of food how many members do you need from board of survey?

A
  1. Circumstances in Which Appointed. The Board of Survey will have three members if losses total more than $1,000 or negligence is suspected or for inventory losses identified during the annual audit.
    Members shall be E7 or higher
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8
Q

what has the overall responsibility for CG dining?

A

Commandant (CG-1111) has overall responsibility for directing Coast Guard food service program policy. Commandant (CG-1111) provides policy, procedural guidance and operational management.

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9
Q

What about the CG food supply funds?

A

Charge CGDF food supplies to the Coast Guard Supply Fund (SF), Appropriation Code XS6, Program Element 82, (SF-82). The tax exempt number for all Coast Guard purchases is B239641.

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10
Q

what are sizes for Small medium and Large dining facilities?

A

Small 01-50
MEd- 51-99
LG- 100 or more

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11
Q

Policy states all members are allowed ?

A

All enlisted personnel who have completed basic training are entitled to monthly Enlisted Basic allowance for subsistence .

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12
Q

what are your XOs main job for dining?Daily Ration Cost record - Signed by FSO
Daily Ration Memo- signed by Admin Officer or XPO
Monthly Summary Ration Memo - Signed by XPO

A

Notifies the FSO of any substantial changes in the number of personnel to be fed.

f. Certifies the monthly Ration Memorandum, CG-3123. The Executive Officer may delegate signing the daily Ration Memorandum to the personnel officer.
g. Reviews and monitors daily, the Daily Ration Cost Record, CG-3471, if the dining facility is having on-going financial difficulties or continually operating over the authorized deficit.

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13
Q

Designation. The CO or OINC designates?

A

and lists an FSO’s duties in writing, as required by the United States Coast Guard Regulations 1992, COMDTINST M5000.3 (series). The CO/OINC may select an officer or FS (pay grade E-5 and above) to serve as the FSO.

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14
Q

What are the 3 type of reliefs for FSO?

A

Formal- Formal procedures are required to permanently relieve the FSO.
Relief of Cause- Cant perform duties up the standards provided in CIM 1992
InformalA CO/OINC implements informal relief procedures when designating an acting FSO to temporarily relieve a permanent FSO when the latter is absent or cannot perform delegated duties or the unit cannot conduct formal relief because of operations.

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15
Q

what must not exceed the Artificial Trans Fats?

A

Food products that exceed 0.5 grams of artificial trans fat per serving are not authorized for purchase at units operating a Coast Guard staffed Dining Facility.

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16
Q

In case of natural disaster?

A

In the event MREs are used for natural disasters, the unit will receive an Extraordinary Operating Condition (EOC) for the increase in cost of the MREs. Unit CO/OINCs shall request the EOC via Coast Guard memo to Commandant (CG-1111).

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17
Q

where can you look to find a list of items authorized for purchase?

what are some of the items the cook can’t purchase?

A

Federal supply catalog group 89

Items are not listed in fsc 89:
gum, ice, charcoal, napkins, paper plates, energy drinks protein powder.

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18
Q

can you purchase water for meal time?

A

CO/OINCs may authorize purchases of bottled spring water, carbonated flavored waters, etc., in individual serving-sized bottles up to one liter only, as beverage items listed on the weekly menu. These beverage items shall only be issued at meal times. Refer questionable cases to Commandant (CG-1111).

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19
Q

what is the annual audit and what are the stipulations Annual Audit Requirement. United States Coast Guard Regulations Manual, COMDTINST M5000.3 (series), Paragraph 4-1-18D,

A

requires a CO/OINC to designate one or more commissioned officer(s) and/or chief petty officer(s) not in the FS chain of command to verify the CGDF operation once during the year. A maximum of 12 months may elapse between required annual audits.

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20
Q

What do you do if you are over or under 10% deficit (CG-2576, Line 26) exceeds 10 percent of the operating allowance (CG-2576, Line 22) during the reporting period. The CO/OINC must send a written statement explaining the cause of the excess accumulated deficit and attach the CG-2576 in which the excess accumulated deficit appears to Commandant (CG-1111) through the chain of command.

A

The statement must include this information:

a. Corrective action to prevent further losses.
b. The period of time necessary to liquidate the accumulated deficit.
c. Whether an audit board, board of investigation, or other fact-finding body is convening or needed.

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21
Q

What is Perpetual?

A

Perpetual is at larger units & bigger boats than FRC and bigger galleys. You have a larger inventory and all of it is put on stock cards before it is used to account for it. Every time the Jack of the dust breaks something out it is written down on a breakout sheet. Each item has a $ value and is taken off the inventory.
Purchase VS allowances your inventory may look like $250-$800
Perpetual your inventory is looking like up to $170,000 on some of the big boats

22
Q

Purchase vs. Allowance? like a resturaunat i need customers, need guys signing up. got to get creative. Its based upon the previous months

A

[‎9/‎12/‎2018 1:44 PM] Benton, Benjamin W CSC:
purchase VS allowances is used at smaller units. It’s less paperwork. You will not have a daily inventory break out list. Everything that is bought at the store will be used up really soon. For EX on an 87 PB you have 11 people on board you get all 11 people money * that by the BDFA (basic daily food allowance) and that gives you your rations for one days worth * that by how ever many days in the month and that is your (allowance) for the month. your (purchases) at the grocery stores should be within 10% of your allowances always better being in the positive for carry over to the next month. At the end of the month the CS will do inventor on the items left over writing the price from the receipt onto the individual items left. that is the only little inventory.
Purchase VS allowances your inventory may look like $250-$800
Perpetual your inventory is looking like up to $170,000 on some of the big boats

23
Q

What do Both systems require the FSO to be aware of daily operating allowances and monitor daily breakout costs to avoid over/under spending and operate within?

A

10 percent of the month’s authorized operating allowances (CGDFOS, CG-2576, Line 22)

24
Q

What is the Daily Ration Memo and cg form ?

A

Ration Credits. The Daily Ration Memorandum, CG-3123, Exhibit 8-12, determines the dining facility’s operating allowance, based on daily ration credits and the authorized BDFA. Ration credits are of two types: subsisted in kind and partial rations;

25
Q

What is the Daily Ration Cost Record and form?

A

CG-3471. The Daily Ration Cost Record, CG-3471 tracks the CGDF’s accumulated monthly savings or losses and shows ration credits and values, the total of stores issued to the CGDF, and value of SMS.

26
Q

Provision Inventory Control Record, CG-3469

A

The Provision Inventory Control Record, CG-3469 maintains the current inventory total; the JOD updates it daily. At the end of the page, the JOD totals all the columns and carries the totals to the reverse side or on a new form, as appropriate.

27
Q

THREE items are required weekly?

A

Weekly. Three items are required weekly: the next week’s draft and approved menu, the transmitted purchase receipts, and cash transmittal.

28
Q

Who’s signatures shall be on the bottom of the Menu?

A

The FSO’s and CO/OINC’s names and signatures appear at the bottom of the menu.

29
Q

What is the cash on hand for S, M, and Lg dining Facility?

A

S -50 , M - 75, LG. - 200
MAX CASH ON HAND
S - 500 M- 1500 LG - 3000

30
Q

WHO DO YOU SEND THE CASH ON HAND TO AFTER?

A

FINCEN Collections Acknowledgement. After the FINCEN receives and verifies funds transmitted to the designated Sale of Meals Lock-box, FINCEN sends a serialized dated acknowledgement letter to the unit for each deposit received via e-mail. The FSO shall note the serial number and the deposit date on the CGDFOS, Line 34 and in its “Remarks” block if more space is needed. Keep a copy of the deposit acknowledgement e-mail in the month in which reported as deposited, regardless of when the funds were collected or transmitted.

31
Q

What is the rule for Open Galley and who authorizes it?

A

may authorize an open galley if the unit is classified a small dining facility, has two (2) or less permanently assigned Food Service Specialists and uses the Purchase vs. Allowance inventory system. Open galley allows the duty section to prepare quick, easy meals for themselves in the absence of the Food Service Specialist(s).

32
Q

When the CS is relieved what forms are required?

A

Provision Inventory Report, CG-4261 and a Cash Audit Report.

33
Q

If a CG Aux member eats at unit, what kind of ration is claimed?

A

A. An Auxiliarist assigned to duty under reimbursable orders buys meals at the Standard meal rate.
B. When an Auxiliarist is assigned to duty under non-reimbursable orders, the CGDF shall provide him or her partial rations at no charge to the member. Keep on file on the 2576.

34
Q

Commandant (CG-1111) allows a what increase to ashore CGDFs?

A

20 percent increase to the issued BDFA to ashore CGDFs when all Essential Station Messing (ESM) authorized personnel are authorized ENLBAS.

35
Q

How do you pay for food for Change of Command ceremony?

A

Changes of Command. If a CO or OINC is purchasing food items from the CGDF for the unit’s change of command, he or she is authorized up to 40 percent of the current unit BDFA towards the purchase of food items for each enlisted member on SIK invited to attend.
personnel on BAS must pay for food.

36
Q

How often is inventory done for the galley?

A

For Perpetual CGDFs - Physical - Quarterly
For Purchase Verses Allowances (PVA) CGDFs - Physical - Monthly
Change of Commands

37
Q

If the operating deficit greater 10% what must be done?

If less than 10%?

A

If greater then carry over to the next month but it can’t be over 10% unused amount of money.

The CO or OINC must send a written statement explaining the cause of the excess accumulated deficit and attach the CG-2576 in which the excess accumulated deficit appears to Commandant (G-111) through the chain of command.

The statement must include this information:

a. Corrective action to prevent further losses.
b. The period of time necessary to liquidate the accumulated deficit. If liquidation is beyond the unit’s capability, the CO will include a request for relief.
c. Whether an audit board, board of investigation, or other fact-finding body is convening or needed.
You can use up to 5k from unit funds.

38
Q

A savings occurs if the total allowance is greater than the value of food items consumed for the month. What must the FSO do the next month?

A

The FSO must carry forward to the next month any savings not used to liquidate a deficit accumulated in previous months.

39
Q

Operating Supplements. In addition to the unit’s normal BDFA, the CGDF adds Operating Supplements (OPSUPS) for special operating conditions. ex: cadets,

A

OPSUP 1 - 10% increase for cutters UW +48 hrs
OPSUP2- 15% increase operating above 50 deg latitude
OPSUP3- 40% increase operating south of 50 deg lat
The total OPSUP is 7

40
Q

Who has the overall course of action for Reports of findings? ex…
Missing food
damaged or spoiled
Opinions

A

Board of survey will investigate the circumstances and get CGIS involved.

41
Q

You must fill out an ? if spoiled, Gains or losses are found during an inventory check?

A

Inventory adjustment form (cg-3114)

42
Q

What is the Holiday additional allowance?

A

Its usually an increase of up to 1% in Jan, aug, nov and dec.

43
Q

Substance in Kind provides ?

A

one person in 24 hrs(breakfast lunch and dinner)
if member is PCS or TAD then the member is added to Essential Station Messing(ESM) in which these members will be claimed as whole rations.

44
Q

Destitute Persons?

A

The CO/OINC may authorize prepared and special meals for persons the Coast Guard assists or arrests following United States Coast Guard Regulations 1992, COMDTINST M5000.3B (series), Chapter 4.
FSO tracks meals on CG-3476.

45
Q

Meal sign in sheet?

A

CG 4901 verifies the funds the CGDF collects for cash sales.
when using credit accounts the bill shall be paid NLT 5th of the following month.

46
Q

Basic Daily Food Allowance comes out when? What are the two types of BAS?

A
  1. Basic Daily Food Allowance (BDFA) is the monetary value of a prescribed quantity of food required to feed one person three meals within 24 hours. Coffee mess and snacks are not included.
  2. Comes out approx 10 days before the start of each calendar yr.
  3. Enlisted = 364
    Officer = 285
47
Q

MENU analysis?

A

Before signing and submitting the menu to the CO/OINC for approval, the FSO must analyze it to check for nutritional adequacy, variety, contrast, crew’s likes and dislikes, seasonal and climatic considerations, availability of equipment and personnel to prepare the planned meals, status of stock balances and estimated menu cost compared to the week’s expected operating allowance. A medical officer or other qualified medical personnel must provide any special diets in writing to accommodate members’ allergies; the unit CO/OINC must approve these diets.

48
Q

How do you figure out your monthly operating allowance?

A

Policy states, CGDFs must operate within their authorized allowances. Must the number of rations by the BDFA and add opsups or sms.

49
Q

what is the annual audit for?

A

The annual audit reviews the integrity of the unit’s inventory, cash management procedures, and procurement practices. This report is required every 12 months; it is advisable to conduct it simultaneously with a monthly CGDFOS. The unit CO/OINC shall assign one or two commissioned, warrant, or chief petty officers that are not part of the unit’s food service organization to complete the annual audit.

50
Q

What reports do you send to FINCEN?

A

Submission.

a. The FSO shall submit the original CGDFOS, CG-2576, with supporting documentation to the FINCEN (ogp), which must receive the package by the 10th day of the next month.
b. Summary Ration Memorandum, CG-3123. The FSO sends the original report to the FINCEN and retains one copy for the unit’s file.

51
Q

what is Cash Differential?

A

Difference in the BDFA and the cost of the meal.

52
Q

Ratification means what?

A

Unauthorized purchases

Finance/Supply/galley (2 decks)

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