FINANCE

Question 1

How is unit funding determined?

Answer 1

Assets

LG unit, expensive equipment, large number of personnel and LG number of contracts = more funding!

Question 2

What is the allotted fund codes?

Answer 2

09 – Reservists
30 – Normal Operating Funds
30T – Unit level training
42 – Set aside for certain electronics
43 – Civil Engineering for construction
45 – Major repairs to vessels
56 – Training
Moral Funds – These fall outside the guidelines for Appropriated funds.

Evergreen Funds – Set aside by the CG Foundation for projects that cannot be addresses by Appropriated Funds or Moral Funds

Question 3

What is Spend down?

Answer 3

SPEND DOWN
This is a DHS tool to ensure all components are spending their budgets in a timely manner.
Normal spend down parameters are quarterly :1st QTR 25%, 2nd QTR 50%, 3rd QTR 75%, 4th QTR 100%
HQ will take any funds in excess of the spend rate.
If you need to hold funds for a special project talk to the Supply Officer at the Parent Command.

Question 4

What Is (SAP) Simplified Acquisition Procedures?

Answer 4

SAP is the preferred method for the acquisition of supplies, services and construction within the Simplified Acquisition Threshold (SAT) of $150K.

• SAP is EASY and significantly reduces administrative costs.
• SAP improves opportunities for small businesses.

Question 5

What is the Micro Purchase?

Answer 5

The acquisition of supplies or services using Simplified Acquisition Procedures (SAP) not exceeding the Micro Purchase Threshold (MPT).
Supplies = 10,000.00
Services = 2,500.00
Construction = 2,000.00

Question 6

When do I need to do a report of survey to get rid of something?

Answer 6

I need to Survey property to get rid of it. (Reports of Survey are only required when reporting the condition of aircraft, boats, vehicles and for all Personal Property LOST, DAMAGED, OR DESTROYED over $500).

Question 7

what is an unauthorized commitment?

Answer 7

An unauthorized commitment is any action by any other participant (including the COR), such as approving either expressed or implicit modifications the Contractor proposes or taking any other action that changes a contract’s cost or terms and conditions.

Question 8

PCA (Figure 10-1) is a system CG-913 maintains that maintains and generates monthly P-Card statements for the USCG. PCA allows the Buyer/unit to view their P-Card transactions, verify transactions, and reallocate the accounting line associated to a transaction by changing the Appropriation Code, Appropriation Code Limit, Program Element, Cost Center, and or Object Class. PCA certifications are required to be completed by?

Answer 8

the AO by the 26th of each month

Question 9

What are some items you can purchase with 30 funds?

Answer 9

Awards , Recognition, Retirement  & External Recognition
Decorative Items  and Flowers
Business Cards 
Cable/Satellite TV Services 
Change of Command Expenses 
Coffee Mess, Picnic Supplies and Equipment 
Conference Planning 
Daycare Services 
Gifts , Mementos or Giveaway
Promotional items
Memberships
Satellite Radio Service
Luggage
Entertainment, Food, Beverages, Bottled Water
Organizational Clothing

Question 10

How is unit funding determined?

Answer 10

ASSETS, Lg unit, expensive equipment, lg number of personnel and lg number of contracts= more funding.
Budget increase has to be supported by increased maintenance cost, new assets.

Question 11

The Coast Guard manages two distinct types of property:

Answer 11

Real Property- Land, Structures or Buildings
Personal Property - Vessels, Aircraft, trailers, major system electronics/ stand-alone electronics and General Purpose Property

Question 12

Valid Disposition documents

Answer 12

Requisition & Invoice Shipping Doc DD 1149
Report of Survey for lost/missing property CG 5269
DoD Single Line Item Release/Receipt Doc DD 13581a
Transfer Order of Excess Personal Property Sf 122
Transfer Order of Surplus Personal Property SF123
Certificate of Destruction CG 5598

Question 13

SAP Chain of Command

Answer 13

HCA – Head of Contracting Activity
COCO – Chief of the Contracting Office
SFCO - Senior Field Contracting Officer
KO – Contracting Officer

Question 14

What is BMTS? The Budget Metrics Tracking System (BMTS

Answer 14

BMTS tracks and measures the budget performance of all operating expense (OE) and reserve training (RT) accounts for the current and previous fiscal years

Question 15

GPO

Answer 15

is the mandatory source for printing requirements.

Question 16

Splitting Purchases

Answer 16

If your purchase exceeds your single purchase limit you must forward your PR to the Supply Office. Splitting purchases is ILLEGAL, your credit card will be revoked

Question 17

what is a report of survey Cg 5269

Answer 17

Reports of Survey are required when reporting the
condition of aircraft, boats/ships, motor vehicles prior to transfer, disposal, or replacement, When reporting all lost/missing, damaged, or destroyed property EXCEPT…
- Property having unit acquisition cost of less than $500
- Inventory credit adjustments of less than $2500 for units, or less than $2500 total extended line item value for ICPs
- 4th, 5th, 6th Class unlighted buoys that are lost or damaged while on station

Question 18

what can you purchase for nursing members and what can you provide?

Answer 18

• bathroom has to have a lounge area

- provide adequate storage, either by a small fridge for breast milk

Question 19

Can you print OIC business cards?

Answer 19

• only can be produced in house and must be approved by the OIC, other than that no business cards can be purchased.

Question 20

can you purchase designation insignias?

Answer 20

Yes for enlisted not for officers

Question 21

can you purchase collar devices?

Answer 21

Yes only with accession and when receiving 3rd class and no other rank.

Question 22

can you purchase coins with afc 30 funds? and what must you have in place?

Answer 22

Yes, and you must have an informal recognition program, unit instruction log.

Question 23

(UDO) Undelivered of orders?

Answer 23

An order, contract, or agreement for supplies or services that have not yet been received, accepted, and paid. A UDO represents a legal obligation of funds.

Question 24

OOVA open obligation validation application

Answer 24

tracks all the open UDO’s

Question 25

How many transaction can the AO approve per month?

Answer 25

no more than 300 transactions

Question 26

How many card holders can an AO overlook?

Answer 26

no more than SEVEN

Question 27

When shall the AO certify the statements are complete?

Answer 27

• completeness and accuracy of statement reconciliations and supporting documents within 14 calendar days of the cycle close date for all transactions.

Question 28

DHS prohibits cardholders from purchasing the following items:

Answer 28

1. Ammunition and weapons;
2. Gasoline, oil, repairs, tires, or other attachments/equipment, vehicle retrofit, and vehicle maintenance for department-owned or commercially leased vehicles; (These should be purchased using the Government fleet card.)
3. Legal services;
4. Lodging;
5. Personal convenience items (e.g., parking ticket fees, microwaves, fans, heaters);
6. Postage stamps;
7. Prepaid phone cards;
8. Private-sector temporary employees; and
9. Real estate services.

Question 29

what is a fleet card?

Answer 29

used for gas and oil purchases

Question 30

purchase card policy for large payments?

Answer 30

Large purchases shall not be split into smaller purchases to circumvent procurement requirements or purchase authority limits.

Question 31

Nonappropriated Funds (NAFs)
NAFs

Answer 31

are typically used for morale, well-being, and recreation (MWR) programs, and also by the Coast Guard Exchange System (CGES).

Question 32

what are used to fun Change of commands?

Answer 32

A portion of non-appropriated MWR funds, known as Extraordinary Expense Funds (XXFs), are set aside annually into the Coast Guard Trust Fund Operating Account to provide a nominal allocation to flag officers and other members of senior leadership to be used to further the welfare of the Coast Guard family. If funds are available, a portion of the XXF funds may also be budgeted for other Commandant-approved uses, such as flag officer change of command, flowers for Arlington funerals, and other centrally funded activities for the benefit of the Coast Guard family.

Question 33

can you use morale funds to pay for an all hands party following change of command?

Answer 33

yes if the crew is onboard with it.

Question 34

what is Real Property? cg 43 oversees

Answer 34

includes land and improvements to land; buildings, structures, facilities (improvements/additions), and utility systems

Question 35

Personal property?

Answer 35

• estimated life of more than 2 yrs
• Personal property includes equipment, machine tools, test equipment, vehicles, aircraft, watercraft, temporary improvements to land (e.g., trailers, garages, modular buildings, and generators).