Fundamental Of Property Accountability Flashcards
What does AR 735-5 cover
Policies and Procedures for property accountability
What does AR 710-2 cover
Supply Policy Below the National Level
What does DA PAM 710-2-1 cover
Using Unit Supply System (Manual Procedures)
Army supply support as a function of
Logistics
Logistics is one of the four elements of
Sustainment
Supply support operations include the basic functions of
Acquisition
Receipt
Storage
Issue in retrograde of 10 classes of supplies known as commodities
Who determines the composition frequency in method of resupply to best support operations
Commanders
Who request receive issue prepare and maintain detailed accounting records
Supply personnel
Routine resupply operations include regular resupply of items in classes
I, III, V, VIII, IX
Who plans routine resupply and it usually takes place at every opportunity
Battalions
The LOGPAC contains company in between us is that
Transport supplies the company
Supplies are consumed at an a proximately uniform daily rate irrespective of combat operations ordering
Class I
Consist of common consumable items such as clothing individual equipment tinted tool sets and cats maps administrative and housekeeping supplies and chemical biological radiological in nuclear protective equipment
Class II
How often should 0CIEE inventories be conducted
Monthly
Consist of package petroleum oil’s in lubricants that can be handled in a manner similar to dry cargo
Class III packaged
Is petroleum products fuels lubricants normally transported by pipeline rail tank car tank truck tank rack barge or tanker and stored in tanks or containers having a capacity of more than 55 gallons
Class III Bulk
Consist of fortification barrier in construction materials demand history in an ounce admission requirements are the most accurate tools forecasting demand for these commodities
Class IV
Is ammunition of all types including chemical radiological on special weapons bombs explosives mines fuses detonators pyrotechnics missiles rockets propellants and other associated items ammunition is a complete device charged with explosive propellants pyrotechnics initiating composition or chemical biological radiological a nuclear materials for using operations including demolitions
Class V
Is comprised of personal demand items packaged as health and comfort packs if available health and comfort packs are issued in bulk from my supply support activity or individually at shower points
Class VI
Supplies consist of major end items such as weapon systems in vehicle’s major end items are a final combination of end products that are ready to use they represent a low percentage of total line items but a high percentage of total dollar value of the army inventory
Class VII
Medical material encompasses consumable nonexpendable durable and expandable medical supply is the material is critical to force health protection in the care of deployed forces medical material management requires close coordination with clinical personnel and may vary significantly across the range of military operations in with composition of the Medical Force especially at echelons above brigade
Class VIII
Consist of repair parts in components to include kits assemblies subassemblies repairable and non-repairable items required for maintenance support of all equipment
Class IX
Item support non-military program such as agriculture and economic development if civilian resources in the theater are inadequate military sources provide items to the civilian population
Class X
What are the four types of loads
Basic
Operation
Ammunition combat
Prescribed
What type of load Eliza unit to initiate a combat operation
Basic load
What type of load includes maintenance significant repair parts
Prescribe loads
Who can be an accountable officer
DOD Commissioned Officer or warrant officer
DOD Civilian employee (GS -7) or above
DOD Enlisted person E5 or above when approved by the ACOM, ASCC or DRUCommander
ARNG Mil tech employed under 32 USC 709
Brigade And battalion commanders appointing PBO’s make sure the pointy is familiar with all _____ issued from higher headquarters
Supply directives
Within the ______, the unit supply sergeant will not be the PBO unless a traditional M-day officer is not assigned to the unit
ARNG
Commanders are obligated to ensure on government property within their command is properly used and cared for,
And that proper custody safekeeping in disposition are provided
Command responsibility is inherent in command cannot be
Delegated
The obligation of a supervisor to ensure all government property issued to or used by their subordinates is probably used in cared for and that proper custody safekeeping in this position are provided
Supervisory responsibility
It is inherent in all supervisor positions is not contingent upon signed receipts or responsibility statements and cannot be delegated. Add arises because of assignments to a specific position and includes the following
Proper guidance and direction
Enforce security safety in accounting requirements
Maintain a supervisory climate facilitating and ensuring proper care of government property
Who are examples of a supervisory responsibility
Platoon leader
Platoon sergeant
Squad leaders or section sergeants
Team leaders
The obligation of a person to ensure our government property for which he or she has receded is properly use and cared for and that proper custody safekeeping in disposition are provided is what type of responsibility
Direct responsibility
Obligation of an individual for property in storage awaiting issue returning exercise reasonable and prudent actions to properly care for you and your proper custodial safekeeping in this position of the property are provided. Results from assignment as a supply SGT supply custodian supply Clerk or warehouse person is what type of responsibility
Custodial responsibility
The obligation of a person to exercise reasonable and prudent actions to properly use Care for safeguard and dispose of all government property issued for required for or converted to a persons exclusive use with or without receipt is known as what type of responsibility
Personal responsibility
What is the significant difference between accountability and responsibility
Accountability is established in writing
What are the five types of responsibilities
Command
Supervisory
Direct
Custodial and Personal
Consist of lands and improvements to land buildings in facilities including improvements and additions and utility systems. It includes equipment of fixed and built into the facility as an integral part of the facility such as heating systems installed carpeting in overhead hoists and nonmovable equipment. What type of property is this
Real property
Real property is divided into the four basic classes for accounting purposes what are they
Land
Building
Structures
Linear structres
Is made up of equipment and other nonexpendable supplies collectively called nonconsumable supplies are consumable supplies in relocatable supplies. What type of property is this
Personal property
All Army Property except real property will be classified for property accounting purposes as
Nonexpendable (ARC-N)
Durable (ARC-D)
expendable (ARC-X)
Property is personal property that is not consumed in use and retains original identity during the period of use what type of property is this
Nonexpendable property
Nonexpendable property requires___________ Throughout the life of the item
Formal accountability
Nonexpendable shortages must be filled and cleared by the_______ ONLY!
PBO
Loss of a nonexpendable item requires an investigation or
FLIPL
property that is consumed and use or loses its identity and use
Expandable property
When expandable tools or issue to the user issues will be controlled and responsibility a sign by using
Hand receipt
Component hand receipt
Tool room
Tool crib procedures
Property is personal property that is not consumed in use does not require property book accountability but because of its unique characteristics requires control when issued to the user
Durable property
For financial accounting and reporting purposes what are the two types of property
Real and personal
What are the three categories of personal property
Expandable durable and nonexpendable
What does MTOE stand for
Modified table of organization and equipment (MTOE)
The MTOE Is a modification of a table of organization in equipment which incorporates what
UIC,
Unit designations
Authorized level of Organization
Effective date
MTOE is applicable to a
Deployable unit
What is a TDA
Table of distribution and allowances
A TDA is developed for a unit for which a
TOE does not exist
The TDA records the
Mission
Organizational structure
Personnel and equipment
TDA generally applies to an organization that is considered
Nondeployable
What are the two types of property books
Organization
Installation
Property authorized by MTOE or TDA, Property the unit will take to the field or on a deployment
Organization property
All other property not listed in authorization documents (Office and barracks furniture, computers etc.
Property the unit will not take to the field or on a deployment
Installation Property
Property Books form
DA Form 3328
Hand and Sub-hand receipts form
DA from 2062
BOM
Billing of Materials
Temporary hand Receipts form
DA Form 3161
Change of Documents form
DA form 3161
Equipment Receipts form
DA Form 3749
A temporary hand receipt will be used when property is issued or loaned for periods up to
30 calendar days
Review the temporary hand receipt file ______ To find if any are due to expire shortly
daily
Within ________ Prior to expiration of the temporary hand receipts notify the hand receipt holder in arrange for return of the property no later than expiration date
5 days
The change document is used to keep ______ and ________ current
Hand and Sub-hand receipt
 Post to change documents to hand or sub hand receipts at least ________ Or before the change of hand or some hand receipt holders
Every 6 months
Equipment receipts are used when properties issue to the same person on a______ weapons, protective gas masks, night vision devices etc.
Recurring basis
What is the time limit for an equipment receipt
24 hours
How long is a temporary hand receipt valid for
30 days
What form is used to issue property to the same person for a brief reoccurring.
Equipment receipt DA form 3749
What are the three basic authorization document
MTOE. TDA, CTA
What basic authorization document only provides additional equipment authorizations
CTA
The Command Supply Discipline Program is a
Commanders Program
What regulation and chapter governors the command supply discipline program
AR 735–5 chapter 11
What is the purpose of the command supply discipline program
Establish supply discipline as regulatory guidance
What are the types of inventories
Change of HR inventories
Annual cyclic inventories
Sensitive inventories
Weapons and ammunition inventories
OCIE inventories
Lateral transfers
Commanders and or supervisors ensure property is
Accounting is complete and accurate
Is on hand in serviceable
Is safeguarded
When the hand receipt holder is Replaced all property listed on the hand receipt will be
Inventoried by the incoming or outgoing PHRH
How many days will be allotted to conduct a joint inventory
30 days
How many extensions may be granted for a change of hand receipt holder inventory
Maximum of two extensions 15 days each
To ensure that the most current supply catalog components list technical manual and other related publications are used during the inventory you must review what DA Pam
DA Pam 25-30
Make a ____ check of the condition of the property
Visual
What should you do after counting all items listed on the hand receipt
Make a list of any overages or shortages
Why is it important to use the proper TM or supply catalog to identify components
Check end items for completeness
After checking to see your number on the item with the recorded on the hand receipt you should do what
Make a list of any serial number differences
If items are in maintenance make sure the maintenance request is
Valid
An annual _______ of all property assigned to the organization will be conducted
100 percent
A ______ May be performed in Lou of the annual officer inventory when the property book is kept at other than the unit level and the PBO requires it
Cyclic inventory
How often do you conduct cyclic inventories
Monthly quarterly or semi annually
Inventory about 10% of te property book items _____. 25%______ or 50%_______
Monthly quarterly and semiannually
Check end items for
Completeness
Check the _______ On the item with the serial number recorded on _______
Serial number, hand or sub hand receipt
Sensitive items and unclassified CCI will be inventoried
Quarterly
Sensitive items and CCI are identified with a
Controlled item inventory code also known as CIIC
The CIIC is shown in the _____
Army Master Data File (AMDF)
The ________ Must notify hand or sub hand receipt holders when the items are to be _______
Responsible officer, Inventories
Check end items for
Completeness
 When conducting sensitive item iventory the _______ Will not conduct this inventory and consecutive months
Same person
Inventory of weapons by___________ Is conducted monthly
Serial nuymber
The inventory of weapons in ammunition will not be conducted by the________ in consecutive months
Same person
The unit armor will ________weapons and ammunitions inventory
Not conduct
Compare the ______ Of the weapons with those listed on the property book hand or sub hand receipt as appropriate
Serial number
Record the results of the weapons and ammunition inventory on a ______ or _____ provided by the PBO
Memorandum or automated listing
Soldiers newly assigned or departing the unit will have______ physically counted to ensure items agree with ________
OCIE, OCIE records
______of OCIE For soldier placed on a wall status hospitalized can find a military or civilian correctional facility or emergency leave
Physical count
When is a physical count of OCIE for soldier placed on a wall status hospitalized confined to military or civilian correction facility or emergency leave
Immediately upon notification of status
transfers of nonexpendable property from one organization to another are called
Lateral transfers
Use DA form_______ To transfer property book items
DA form 3161
Who prepares the DA form 3161
The losing unit
How many copies do you need to be prepared for the DA form 3161
Enough copies to meet the needs of both losing and gaining units
Attach the ______ Of the hand receipt annex to the gaining units copy of the DA form 3161
Original copy
Send DA form 3161 in proper hand receipt and access to the
Approving authority
How many days are allotted to conduct a change of primary hand receipt holder inventory
30 days
How often are cyclical inventories conducted
Monthly quarterly and semiannually
What does FLIPL stand for
Financial liability investigation of property loss
A _____ Documents Circumstances concerning the loss or damage of government property and serves as or supports a voucher for adjusting the property for accountable records
DD Form 200
_____ Also documents a charge of financial liability assessed against an individual or entity or provides for the relief from financial liability
DD form 200
Initiate and process a _____ To account for lost damaged or destroyed government property when one or more of the situation is listed below exist
FLIPL
How many situations are there that require mandatory initiation of a FLIPL
17
A _____ Task is to seek out all the fact that surround the loss or damage of government property
Financial Liability Officers
Financial liability officers must stay free from_____ or _____ and must begin the investigation _______
Bias or prejudice, immediately
At first priority physically examine any damage property and release it for_____ or ____
Repair or turn in
What regulation and chapter governors the financial liability investigation of property loss
AR 735-5, Chapter 13
Before beginning the investigation to financial liability officer must have an understanding of what four terms
Responsibility
Culpability
Proximate
Cause
Loss
