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1
Q

What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
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2
Q

What are examples of special businesses in a general meeting?

A
  1. Alteration of memorandum and articles.
  2. Investment in an associated company by a public company.
  3. Mid-term removal of the chief executive, director, or auditor.
  4. Approval of transactions in which the majority of directors are interested.
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3
Q

What information must be included in a notice for a general meeting?

A
  1. Date, hour, and place of the meeting.
  2. Nature of each business to be transacted (ordinary or special).
  3. Option for providing video-link attendance on demand.
  4. Members’ right to appoint a proxy with details of proxy rights.
  5. A Proxy Form annexed to the notice.
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4
Q

What additional information is required in a notice for an AGM?

A
  1. Number of directors to be elected and names of retiring directors.
  2. Financial statements, auditor’s report, and directors’ report must be annexed.
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5
Q

What must be included in the notice of a statutory meeting?

A
  1. A statutory report must be annexed to the notice.
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6
Q

Who can act as the chairman of a general meeting?

A
  1. Chairman of the board, if present.
  2. If absent or unwilling, any director elected by the board/members.
  3. If no director is present, any member elected by the members.
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7
Q

How does a single-member company comply with meeting requirements?

A
  1. Record the decision in the minute book.
  2. Ensure it is signed by the sole member or director.
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8
Q

What are the general rules for serving notices or documents?

A
  1. Notices to the company or its officers are sent to the registered office.
  2. Notices to members are sent to their registered address or an address communicated for receiving notices.
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9
Q

What are the ways in which notices may be served?

A
  1. Against acknowledgment of receipt.
  2. By post or courier service.
  3. By electronic means.
  4. By any other specified manner.
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10
Q

When must a notice for a general meeting be sent?

A
  1. At least 21 days before the date of the meeting.
  2. In unlisted companies, an extraordinary general meeting (EOGM) can be held on shorter notice if all members agree.
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11
Q

To whom should the notice of a general meeting be sent?

A
  1. Every member of the company.
  2. Legal representatives of deceased members (if notified).
  3. Official receiver of insolvent members (if notified).
  4. Every director of the company.
  5. The auditor of the company.
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12
Q

When is a notice by post deemed effective?

A
  1. When it is properly addressed, prepaid, and posted.
  2. It is assumed to be served when delivered in the ordinary course of post unless proved otherwise.
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13
Q

How should a company send notices to joint-holders of shares?

A
  1. By giving the notice to the joint-holder named first in the register of members.
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14
Q

How should notices be sent to legal representatives or official assignees?

A
  1. Notices should be sent to the address supplied by the legal representative or official assignee.
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15
Q

What must a notice for special business include?

A
  1. Draft of the special resolution.
  2. Statement describing all material facts.
  3. Nature of interest of directors (if applicable).
  4. Information about where relevant documents can be inspected.
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16
Q

What are the rights of a proxy in a general meeting?

A
  1. Right to attend the meeting.
  2. Right to speak at the meeting.
  3. Right to vote at the meeting.
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17
Q

What is the purpose of a statutory report?

A

To provide members with details of shares allotted, receipts and payments, and other relevant company information before the statutory meeting.

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18
Q

What is the minimum notice period for calling an EOGM?

A
  1. 21 days.
  2. Shorter notice is allowed in unlisted companies if all members entitled to attend and vote agree.
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19
Q

What happens if a notice is accidentally omitted or not received by a member?

A

The meeting and its proceedings are not invalidated by accidental omission or non-receipt of notice by any member.

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20
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
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21
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
22
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
23
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
24
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
25
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
26
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
27
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
28
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
29
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
30
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
31
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
32
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
33
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
34
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
35
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
36
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
37
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
38
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
39
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
40
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
41
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
42
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
43
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
44
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
45
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
46
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
47
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
48
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
49
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.
50
Q

Rephrased: What are the ordinary businesses transacted in an AGM?

A
  1. Consideration of financial statements and reports of the board and auditors.
  2. Declaration of dividend.
  3. Election and appointment of directors to replace retiring ones.
  4. Appointment of auditors and fixation of their remuneration.

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