Flashcards from Mitch
Requisition and Invoice/Shipping Document DD Form 1149, or Custody Receipt for Personal Property/Personal Pass, DHS Form ______ must be completed for all temporary transfers.
DHS Form 560-1
The AO can access the cardholder menu in PCA to verify a cardholder(s) statement in his/her absence?
True
When using a GV rental for more than 59 days who do you need approval from?
Prior approval from CG-43
When using the P-card the merchant receives payment within how many hours?
24-48 hours
What form is the Transportation Control and Movement Document?
DD Form 1348
Property may be rejected to the TSP ONLY when it is damaged to the extent that it has no salvage value or it is not economically repairable; that is, the cost of repairs exceeds the appraised value of the repaired item?
True
For weight/measure testing if the counts variance is within ___ of the on-hand quantity, the count quantity shall be recorded as the on-hand quantity.
(+/-) 5%
If the waiver is granted, the Physical Inventory status for the current PIR requirement will be changed to “______”.
Waived
If the MIPR has not been accepted by ______, the agency shall be contracted to obtain the status of the MIPR.
August 1
The _______ process shall be used to dispose of property that has been identified as either lost, stolen, damaged (beyond normal wear and tear) or destroyed or any other condition adversely affecting personal property.
Report of Survey
HQ Purchase Card Team will NOT process AO changes and CH moves during the 22nd through the 27th of each month.
True
The PC is responsible for initiating the CG-5269 within ____ days of the reported loss.
3 days
COR’s shall be nominated and appointed for procurements exceeding the ______.
SAT
Requisitioners shall respond within _____ to DLR follow-ups using property response codes for DOD, and respond to MTI report message to SFLC.
5 working days
Hazardous materials, as defined in _______, moving over public highways will be transported using commercial carriers licensed by Department of Transportation.
49 CFR, Part 171.8
What document type is 23?
Purchase Order/Delivery Order
If the KO does not receive any quotes from a small business, the set-aside shall be withdrawn and the requirement re-solicited on an _____ basis
Unrestricted
_______ is responsible for managing day-to-day operations of the P-Card Program in his/her AOR?
FOPC
Split purchasing is a violation of FAR ______?
FAR 13.003(c)(2)
Which date cannot be entered in the date field of the Acquire Assets, Initiate Transfer or Retire (dispose) of Assets windows?
Future date
The authority to ratify an unauthorized commitment may only be exercised when the conditions cited in FAR ____ exist.
FAR 1.602-3(c)
______ must be at least two and may not be someone who is assigned as the PICO or RA.
Count Teams
The FAR defines a _____ as a mutually binding legal relationship obligating the seller to furnish the supplies, services or construction and the buyer to pay for them.
contract
Level II or III COR may be appointed on fixed price purchase orders at or below the SAT.
True
Mode of Shipment Code for Surface Parcel Post?
G
What is the maximum weight for transportation of explosive material?
25kg
What chapter of the Transportation of Freight Manual can you find information regarding Transportation Service Provider Liability?
Chapter 6
FINCEN has ___ days to respond to errors reported.
30 days
The original Bill of Lading ____ must issue all required correction notices. Pen and ink changes are not authorized.
Issuing Office
The DHS Purchase Card Manual authorized, as appropriate, AO to CH ration not to exceed ______ cardholders to one AO or approve ___ purchases per month.
7, 300
SFLC will notify non-compliant units and their parent commands commands after each PIR cycle within _____ days following the end of a reporting period.
10 calendar days
FINCEN runs an automatic process to update changes to the inventory database at the top of _____.
At the top of every hour.
Only one retirement recognition is authorized?
True
MILSTRIP supply status for priority 1-8 requisitions is provided within _____.
48 hours
DIC for follow-up inquiries?
AF_
Never make any qualifying statements on the delivery receipt such as “subject to count” or “subject to inspection.”
True
What form is the Material Release Order/Issue Document?
DD Form 1348-1a
A writen Acquisition Plan is not required for actions less than _____?
$10 Million
______are individuals designated in writing by the unit CO, OIC, Director, or unit-level supervisor that are responsible for overall management and oversight of the physical inventory process at the unit.
Accountable Property Officer (APO)
Segregate FIRM items from non-FIRM items?
True
Use the ____ service when it is required by law, or it is the least costly transportation method that meets RDD, security and accountability requirements.
US Postal Service
Transaction code with a status of _____ indicates an increase to a document that was shown on a previous PES report?
1
What part of the FAR covers sole source justification?
Part 6
Where discrepancies remain, the RA will annotate the 2nd count sheet with the ____ discrepancy.
Type
What roles must inventory personnel have to schedule and FLS inventory?
INV_PHYINV_RA or INV_PHYINV_PICO
SAP files shall be retained for the period specified in _____.
FAR 4.805
What is the quantity of an item required to sustain operations in the interval between scheduled replenishments?
Operating Level (OP)
In accordance with 49 CFR Parts, a _____ is required for shippers of HAZMAT and HAZWASTE.
security plan
Purchase cards that are not used for ____ months or more should be considered for closure/deactivation.
6 months
All sensitive AA&E will require a signature and tally form DD Form _____.
DD Form 1907
Waterproof protection:
Method 30
What is the final status in recon?
F
SF-44s are to be utilized for ______ type purchases only.
Over-The-Count (OTC)
In accordance with FAR _____ contracts shall not be used for performance of inherently governmental functions.
FAR 7.503
The use of Third Party Credit Card Processors is prohibited?
True
The PALT for the MPT to 25k is _____ days.
30 days
What form is the Report of Excess Personal Property?
CG-4501
Capitalized assets that have sustained damage rendering them inoperable for their intended mission and the CG usually has no intention to repair, shall be reported to CG-844 within ____ days of impairment and/or prior to fiscal year end, whichever is less.
30 days
_____ codes should appear on all obligation documents generated by the unit. It serves as the basis for the entry on the unit target ledger.
Accounting
What is the DIC for tracer inquiries?
AFT
Solicitations under SAP are called_______.
Request for Quotations
The Supply Effectiveness Report (SER) is clearly marked with _____ at the top.
Pre-Inventory
FAR 1.6 provides that only a ______ has the authority to enter into contracts or otherwise bind the government to a contractual commitment.
Contracting Officer
The NSN is a _____ digit stock number assigned by the e Logistics Information Service (DLIS) in Battle Creek, MI to identity an item of material in the supply distribution system of the United States.
13 digit
Unites shall report forfeited firearms to the Coast Guard Firearms Registry NSWC-CD (Code JXNP) and the SARF within _____ working days if USCG retention or disposal is required.
30 working days
The recipient (unit, depot, or person) to whom cargo is addressed or consigned for final delivery?
Consignee
What is the Acceptance of MIPR form?
DD-448-2
Transaction code with a status of _____ indicates a final payment.
F
CG-844 send the Action Order no later than ____ days before commencing the inventory period.
10 days
If the procurement cannot meet the accessibility standards, the requiring activity must prepare a memorandum documenting the exception in accordance with FAR _____.
FAR 39.204
Under no circumstance will TOP SECRET, CONFIDENTIAL, or protected material be released to a TSP for repair or salvage?
True
FLS will automatically _____ all inventory items until the inventory is finalized.
Freeze
The requiring activity _____ request quotes from vendors when conducting market research.
shall not
How many digits does a DUNS have?
9
All training to include testing will be documented in personnel training records by the unit’s______.
Training Officer
PC completes blocks _____ on the Report of Abandonment/Destruction Personal Property, CG-5598 and provides it to the APO for review.
blocks 1-8
Each PC must also serve as a _____ to the APO and Board of Survey, providing assistance as required.
technical advisor
Use Air Mobility Command’s (AMC) Worldwide Express (WWX) contract when time-definite, door-to-door delivery services are required for movement of freight shipments weighing 150 pounds or less.
True
A PR for services a statement of ______ is needed.
Work
AOs may request account deactivation for CHs whoa re expected to be away from the office for more than ____ consecutive weeks.
Six
NAICS codes are required in solicitations?
True
To record decrease to operating plans assigned?
756
A contract is an agreement between two or more parties that is enforceable by law.
True
______ is a review of potential discrepancies, which involves conducting storeroom/warehouse search counts, consideration of recent transactions, receipt/issue documentation and verification of the FEDLOG data.
Pre-adjustment Research
Purchases require legal review if they are estimated to be over ____ dollars.
$250k
Organizational Clothing is only authorized to mitigate unusual situations, or to alleviate health and safety concerns.
True
The ______ shall sign and date each assigned count sheet.
Count Team
What form is the initial order for Depot Level Repairables (DLRs).
NAVSUP 1250-1 Single Line Item Consumption/Requisition Document
How many days to you have to cancel a MIPR?
30
A vehicle lease of 30 days or less in duration between a carrier and a leasing agent involving the power unit of a vehicle?
Trip Lease
A security plan is required for CG shippers which transport, or arrange for transport, the following:
- Class 7 (Radioactive material)
- More than 25kg (55lbs) of explosive material
- One Liter (1.06qt) plus per package of material poisonous by inhalation.
- 13,248 liters (3,500 gallons) for liquids or gasses or more than 13.24 cubic meters for solids.
Capitalization threshold for Internal-use Software is ______.
$750,000 (after October 1, 2007)
$200,00 (prior to October 1, 2007)
What is the unit of issue for spool?
SL
The requisition and shipping document is a ______ form.
Multipurpose
The ______ is the person with written authority (warrant) to enter into, administer, and/or terminate contracts, as well as to make related determinations and findings on the behalf of the government.
KO
QDRs more than $100 the action point will provide disposition instruction within _____ days.
90 days
The _____ provides uniform regulatory requirements for acquisition by executive agencies of the federal government.
FAR
Ammunition is accounted for via the ______.
Ordnance Manual
Components may not have more than _____ percent of their purchase card accounts associated with convenience checks unless there is an approved waiver.
5%
The person accepting delivery cannot be the CH or AO?
True
The ______ Act of 1947 is the basic legislation that governs USCG acquisitions of supplies and services.
Armed Services Procurement Act of 1947
If a DLA Disposition Services (Site) facility is not available, the property is reported to Commandant (CG-844) for advertisement in ________.
GSAXcess
When unable to use the 1898 Form to purchase aircraft fuel instead use the _______.
AF-1995
When acquiring excess property via GSAXcess, who pays for shipping?
The requesting Coast Guard Command
Time frames that are used to follow-up on requisitions submitted into the Federal Supply System (FSS):
PRI 1-3 : six days
PRI 4-8: 9-15 days
PRI 9-15: 21 days
Pipeline certification is normally performed after the end of the second, third and fourth quarters?
True
What awards are not authorized for informal recognition?
a. Tour completion items
b. Awards that are so easily achievable that the majority of the unit will attain the award
c. Items (ex. t-shirts, water bottles) that signify mere participation in a wellness event.
Block (2) Report Number of the CG-4502 shall be formatted as ______.
Z70098-2220-0001
A cancellation request shall not be submitted when the latest status indicates the material has been:
- Mailed
- Shipped by air to aerial port of embarkation 10 days prior to discontinuance.
- Shipped by surface transportation to a water port of embarkation 45 days or more prior to discontinuance of requirement.
- Under contract for direct shipment to the unit “BV” status.
The _______ is used to modify existing orders or contracts.
SF-30
Only the FOPC(s) have authority to request C-checks. All initial requests for c-checks must be submitted to the _____ (CG-9131) via the FOPC.
OPC
What two manuals are utilized when findings disclose info indicating negligence, misuse, dishonesty or willful destruction of property?
- Administrative Investigations Manual (COMDTINST M5830.1)
2. Coast Guard Claims and Litigation Manual (COMTINST M5890.9)
The USCG Tax Exempt Certificate is form _____
SF-1094
When the CG Acquires a voluntarily abandoned or unclaimed firearm (other than a CG issued firearm), CG must immediately report that firearm to the appropriate ________.
Weapons Officer
The primary external sources of excess property used by the USCG are _____ and ______.
DLA Disposition Services and GSA
The USCG’s TIN is:
54-6010204
MILSTRIP supply status for priority 9-15 requisitions is provided within _____.
5 work days
The abandonment/destruction process shall be used for disposing of property that has been identified as disposal condition code ______.
S
The purpose of the Post Count Validation is to determine the _____ of the count.
validity
A product quality deficiency, which does not meet the criteria, set forth in Category I?
Category II Deficiency
The _______ is used by business and the federal government to classify business establishments according to type of economic activity (process of production) in Canada, Mexico and USA.
NAICS
A fee accessed when a NRFI carcass is not turned into the response repair or transshipment center?
Net price
The GSA has entered into an agreement with DID and civil agencies for cross-servicing in storage activities?
True
If the extended dollar value per line item exceeds $100 then submit an SF-364 when:
Discrepancies exist in shipments to and from DRMO activities.
When evaluating a foreign quote and the low domestic quoter is a large business add ____ percent to the foreign quote.
6%
Only maintenance related SIM items will be pre-expended, non-maintenance related SIM and non-SIM will not be pre-expended?
True
What color tape is for priority 6 DLRs?
Blue Tape
If the automated shipper system is not available for shipments of AA&E, you shall contact the _____.
Military Surface Deployment Distribution Command
Who is an individual assigned to make adjustments to non-CAP software assets within OFA?
Property Administrator
What doc type is for Purchase Order/Delivery Order contracts?
23
What MOV DIC code stands for Receipt Confirmation for Material Obligation Validation Requests?
AP9
Who provides guidance on the proper care and maintenance for heritage artifacts?
Commandant (CG-09224)
The inventory accuracy for a Statistical Random Sample shall meet or exceed the ______ percent accuracy goal.
95%
The Responsible Party prepares and forwards the Memorandum of Facts and Circumstances to the Second Level Supervisor via the _______.
Immediate Supervisor
You ______ reconcile the subsequent New PES Reports if there is a PES Report in the Partial inbox.
Cannot
______ is the authoritative source for government contract award data.
FPDS-NG
Construction less than or equal to the MPT shall be retained for 3 years.
True
Any Type II shelf-life items having less than 3 months shelf-life remaining will not be returned unless authorized by the managing ICP?
True
FINCEN has ______ days to respond to PES errors.
30 days
Per _____ property has a useful life of 2 or more years.
5 CFR
TSPs generally assess charges based on multiples of _____ dollars.
$100
How many errors are allowed for 281-500 total number of stocked inventory items?
2
What is the Export Identification Number?
52-059221300
The ratification package shall be submitted by _____ means.
Traceable
What form would you use to record inventory adjustments greater than $5,000?
CG-5269
A physical inventory shall be completed in the following order:
- Scheduling inventory
- Assign personnel
- Execute/perform counts
- Reconcile counts
- Certify counts
- Review and finalize
______ is responsible for providing the Memorandum of Facts and Circumstances along with supporting documentation to the Ratifying Official recommending approval or denial of the unauthorized commitment.
KO
Units that cannot meet the inventory requirements shall submit a PIR waiver request to ______.
SFLC
Are multiple count teams authorized?
Yes
The DOL makes the determination of the prevailing wage rates and publishes them ______.
Weekly
The FSC consists of ______ groups.
78
Where do you find OOVA?
CFO Web Tools
If the total dollar value of the discrepancy is less than $100 the minimum research requirements shall be ____.
Post-count validation
Dimensions for a USPS priority package?
130”
The PICO shall forward all count sheets to the _____.
RA
If an unauthorized commitment is disapproved for ratification (nonratifiable), the contracting officer shall promptly notify the individual who made the unauthorized commitment, in writing, stating the reasons for disapproval and recommending the individual obtain ______.
Legal advice
The program is known as “Computers to Schools” or more commonly “Computers for Learning” (CFL)?
True
The ______ Act of 1996, in an effort to further streamline the acquisition process, authorized, simplified procedures for the acquisition of certain commercial items with a value greater than the SAT but not greater than the SAT, but not greater than $7 million, including options.
Clinger-Cohen Act of 1996
Who can order any item be researched to determine the cause for discrepancy?
CO
_____ shall be assigned to original pieces of art that lack historical significance and/or artistic merit as defined by Commandant (CG-09224).
ART22
Authority to enter into contractual relationships and commit the government to the expenditure of taxpayer funds is a _____ Authority.
Delegated
PALT for Sole Source 500k to 7M is _____ days.
186 days
MILSTRIP DIC _______ series is for MOV requests.
AN series
What doc type is for Purchase Order/Invoice Voucher (SF-44)?
22
Non-monetary gifts are considered to be the property of Government and must be reported to Commandant (CG-8R) within _____ days of receipt.
60 days
What is the percentage tacked on to convenience checks?
2%
What form is the Dangerous Goods Shipping Paper/Declaration and Emergency Response Information for Hazardous Materials Transported by Government Vehicles/Containers or Vessel?
DD-836
Credit is generally not given for QDR material less than _______ in value.
$100
If a vehicle’s license plate is lost, the USCG unit shall report the license plate as stolen in the ______ and obtain a new license plate for the vehicle.
FMVRS
