Flashcards 1 - 40
Bidders instructions:
Describe the company’s qualifying requirements for bidders - their licenses, labor affiliations, qualifications and bonds.
Specifications;
Enables bidders to understand exactly what they are expected to supply and install.
The purchasing organization should clearly state:
its evaluation criteria; how each Criteria is weighted and what and how Proposals will be evaluated.
The purpose of the invitation for bid (IFB)?
When a system is already designed, the IFB is used to obtain the lowest cost for the equipment, software and installation
The company should be prepared to defend its selection of qualified contractors by having?
Written selection criteria and results
The output of the project design phase is called the…..
Bid package
What are the four components of the bid package?
Bidders’ instructions
Specifications
Drawings and schedules
Hardware schedules
The component of the bid package that supplies the security system requirements in sufficient detail so bidders all know equally what is needed?
Specifications
The five most commonly supplied drawings within the bid package are?
Plan
Elevation
Detail
Riser diagrams
Conduit and cable
The 3 hardware schedules in the bid package that help in understanding the specific components to be provided?
D-D - CC
Data panel schedule
Door hardware schedule and
CCTV camera schedule
The group that carries out the security system procurement activities?
The procurement committee
A bidder’s conference is?
All bidders are put in a room and the project manager can explain the procurement requirements to all of them at the same time.
A bidder’s conference should include what 7 things:
“Interesting Individuals Introduce Every Detail Thoroughly & Quickly.”
• I – Introductory remarks
• I – Introduction of evaluation team and bidders
• I – Introduction of project and key objectives
• E – Explanation of procurement process
• D – Discussion of the purpose, timeline, and evaluation criteria
• T – Tour of the site
• Q – Questions (opportunity to ask)
To resolve a minor informality or irregularity in the bids, a company should give a bidder a chance to…..
Resolve any minor deficiency, such as missing information or attachments, wrong number of copies or missing signatures
The six phases of the PPS Life cycle process are?
“Please Don’t Push It Too Much.”
• P – Planning
• D – Design and estimation
• P – Procurement
• I – Installation, operation, and training
• T – Testing and warranty
• M – Maintenance, evaluation, and replacement
How long can the typical PPS implementation process take?
18 to 24 months
The most important phase of the PPS life cycle is…?
The planning phase
Which part of the PPS life cycle includes the procurement process?
Phase 3, procurement
Three common types of procurement actions?
Sole source;
Request for proposal
Invitation for bid
Three major components of the PPS procurement phase?
Form a Procurement committee
Prepare a bid package and
Prequalify contractors
The procurement phase includes these 3 things:
Conduct a Bidders conference
Review Technical and cost evaluations
Interview and Due diligence results
Planning, coordinating and controlling the complex and diverse activities of modern security projects is called…?
Project management
Documentation that is prepared during the planning stage of procurement management is called…..the
Project scope document
To ensure a PPS is comprehensive and appropriate, a project managers should….
Divide the project into several stages
Two key reminders project managers should keep in mind include…?
keep the project on Schedule and under control
And
Determine and sequence activities
When is a project complete?
All Objectives have been achieved…..and
A Transfer of knowledge has occurred from the Project team to the Operations personnel
Risks (6) involved in Security system procurement?
“Late Systems Affect Organizations’ Third-party Risks”
• Late – System delivered late or over budget
• Systems – System doesn’t work as required
• Affect – System may affect existing systems or processes
• Organizations’ – The organization may be unable to recover losses after a contract breach
• Third-party – Third-party subcontractors may make claims against the company
• Risks – (Summarizes the overarching theme of these issues)
The 7 steps that are part of the procurement process?
-Form a procurement committee
-Specify hardware and software requirements
-id potential integrators
-launch a competitive tender program
-select a successful bidder
-issue a purchase order and
-receive and install the products and services
A project manager should schedule a bidders’ confernece?
About one week after the Request for proposal is issued.
In selecting contractors, what 3 things must be reviewed/accomplished?
Qualifications reviewed
Reference checked
Interviews with the people who will do the work.
Skills and characteristics of a good project manager fall into 2 main areas…..?
Process management skills - Organized, logical, analytical, self-disciplined;
People skills - Leadership, supervision, team-building and communications ability
What is a pathway to success in project management?
A systematic approach with repeatable and documented work practices
What consumes the greatest amount of project management time day to day? The _____ which includes what 4 things?
The control effort which includes:
gathering information,
reviewing progress,
documenting issues and
managing the overall work plan.
The project manager should hold status meetings at least…?
Weekly
Which PPS life cycle phase includes developing a punch list and taking necessary actions to formally accept and commission the system?
The installation, operation and training phase
Commissioning is…?
The process of ensuring all systems and components are (DITO-M) Designed, installed, tested, operated and maintained according to the operational requirements of the owner?
A punch list is……?
A contract document used in the architectural and building trades to organize the completion of a construction project
Who must receive end-user training of the PPS?
O - U - M
All personnel involved in operating, upgrading and maintaining the PPS
Three types of tests that should be run when commissioning a PPS?
Factory acceptance tests
Site acceptance tests
Availability or reliability testing
What should testing simulate in the PPS commissioning process?
Realistic conditions
