File management Flashcards

1
Q

Chain of command

A

The file manager is appointed by and responsible to the 2IC investigation

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2
Q

File manager Role

A
  • Download serious crime template (IMT)
  • Manage electronic + physical files relating to the investigation
  • Read all documents and highlight important information
  • Complete a synopsis of all documents
  • ID evidential material
  • Assist with prosecution file/managment
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3
Q

Set up head quarters

A
  • Location
  • Office support staff
  • Transport
  • Equipment
  • Communication
  • ICT requirments
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4
Q

Serious crime template numbering system

A

10,000 - Admin-generally disclosable
50,000- Chis-restricted dislcosure
70,000- Court phase

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5
Q

Communication flow - file manager

A
  • Utilise project coses
  • Establish dedicated radio chanels
  • Serious crime template - folders/staff
  • All work stored in staff QID folders
  • Generate a NIA number
  • Set up in trays
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6
Q

File manager provides link to?

A

2IC and investigators

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7
Q

Who generates and controls directives?

A

2IC

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8
Q

Who appoints the file manager?

A

2IC

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9
Q

Disclosure management - initial actions?

A

On appointment

  • read disclosure managment desk file
  • access serious crime template
  • report to 2IC to receive briefing
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10
Q

What do disclosure managers do, key responsibilities?

A
  • Provide relevant disclosure to defence
  • ID non relevant disclosure
  • Assess risk to ensure non disclosable material is ID’d
  • Manage disclosure time frames
  • Retain and file all correspondence
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11
Q

defence counsel relationships

A

All communication with defence should be conducted through 2IC or crown solicitor where engaged

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12
Q

Obligations when counsel re-assigned

A
  • Obligation where legal representative replaced to ensure the replacement counsel has all material previously disclosed
  • Can confirm in writing
  • or provide counsel with a fresh copy
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13
Q

Crown disclosure

A
  • Crown should be provided with an identical copy of all material disclosed to defence.
  • Crown should have an un-redacted copy where appropriate
  • Material remain under control of file manager
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14
Q

Explain S10(14) disclosure act

A
  • Disclosure can be in any form
  • that the person who has disclosure has it at the time of request
  • Consider if defendant has a computer
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15
Q

What is the governing principle

A

relevance-All relevant material is discoverable unless justified in with holding it

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16
Q

Define an exhibit

A

Any item that comes into the possession of Police during the course of an investigation regardless if it is eventually tendered in formal evidence at court

17
Q

Exhibit management - Purpose?

A
  • Establishing and maintaining exhibit management system
  • Maintaining physical security of exhibit
  • Prepare and produce exhibit in court
18
Q

In smaller investigations O/C exhibits may also conduct an appreciation and facilitate a thorough interrogation to:

A
  • Establish evidential value of each exhibit
  • Investigate oppurtunites presented by each exhibit
  • Further enquiries if needed
19
Q

Standards must be met for O/C exhibits to accept an exhibit

A
  • Exhibit labelled correctly + Op name
  • Correctly packaged and sealed
  • Prompt action to preserve exhibit is completed
  • Unique number assigned
  • Recorded in exhibit schedule
20
Q

Examination of exhibits

A

O/C exhibits must:

  • ensure all exhibits fully examined in accordance with forensic strategy meetings
  • Awareness of the significance of each exhibit and what exams are available
  • record, plan, determine and interrogate each exhibit to establish relevance to the investigation
21
Q

Forensic strategy meetings are held to determine which exhibit is required - it also covers:

A
  • What exams ESR are to do
  • Priority each exam is to receive
  • Any work to assist in reconstruction
  • A plan for any work that is required for the reconstruction
  • Allows O/C exhibits to prioritise each task in line with the direction of the investigation
  • Must be approved by O/C investigation
22
Q

Exhibits - Preparing in Trial

A
  • O/C investigation in conjunction with O/C exhibits decide which exhibits are considered relevant
  • Determine significance of any forensic exams
  • Establish most appropriate manner exhibits + exam results will be presented at trial
23
Q

O/C exhibits responsible for this also:

A
  • Demonstrate evidential value ie mounted, mannequins or board
  • Avoid any risk of injury, disease, accident, contamination or damage
24
Q

Chain of evidence / chain of custody, must be able to demonstrate:

A
  • Received, when received custody of exhibit
  • Taken into store, how exhibit moved from one place to another
  • How exhibit was secured
  • How exhibit was preserved
  • How exhibit was sent for an exam (ESR)
25
Exhibit numbering
``` 10,000 Admin 15,000 Victim 20,000 Witnesses 25,000 Area canvass 30,000 Scene 70,000 Suspects ```
26
F.L.O - the appointment of a family liaison officer will?
Smooth the process and provide vital conduit between family and Police Investigation
27
Primary role of FLO is?
- An investigator, not a support person - Co-ordinates support for the family - Day to day management of the family
28
FLO plan should consider what?
- Selection of FLO - Exit plan for FLO - Objectives of the FLO - What information is withheld/given to family
29
The term family includes?
- Partner - Parents - Siblings - Children - Guardians - Whanau - Anyone who has direct close relationship - Should reflect victims culture + lifestyle
30
Suspect within the family
- FLO's welfare - Level of info disclosed to FLO and family - FLO needs to be clear with interactions of family - Document all contact with family - Not to use FLO in search Warrant
31
Why is it important for the FLO to ID the cultural origins of the victims family?
It enhances relations with the family and contributes to the victim profile
32
Who else can take a VIS from surviving family members?
Homicide trained victim support
33
Before meeting the family the FLO must? | action on appointment
-Liaise with O/C investigation regarding what information should be shared -Famillarise themselves with enquiry and: 1-known cultural dynamics 2-cultural/lifestyle consideration 3-religious beliefs -Establish contact family already had with the Police -Establish what information already given to family -What information is in the public domain
34
FLO - Witnesses
- Any special consideration - Availability of witnesses - Particular needs of witness - Optimum approach when in believing witness
35
Financial Support
- can get $1500 to families of Homicide - 6hrs free counselling for Homicide/manslaughter - Can get an additional 15hrs and up to a max of 30hrs
36
Disclosure ti family - Should be notified of?
S11 - programmes or services | S12- Process of investigation (updates)
37
When the offender is arrested the FLO must?
- Inform family of right to be on VNR - ascertain views on bail conditions - advise family of charges laid
38
Prior to court the FLO should?
- Establish witness availability/special requirements - Layout of court - Any potential conflicts - Advise of potentially distressing nature of evidence