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My serious crime > File management > Flashcards

File management Flashcards

1
Q

Chain of command

A

The file manager is appointed by and responsible to the 2IC investigation

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2
Q

File manager Role

A
  • Download serious crime template (IMT)
  • Manage electronic + physical files relating to the investigation
  • Read all documents and highlight important information
  • Complete a synopsis of all documents
  • ID evidential material
  • Assist with prosecution file/managment
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3
Q

Set up head quarters

A
  • Location
  • Office support staff
  • Transport
  • Equipment
  • Communication
  • ICT requirments
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4
Q

Serious crime template numbering system

A

10,000 - Admin-generally disclosable
50,000- Chis-restricted dislcosure
70,000- Court phase

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5
Q

Communication flow - file manager

A
  • Utilise project coses
  • Establish dedicated radio chanels
  • Serious crime template - folders/staff
  • All work stored in staff QID folders
  • Generate a NIA number
  • Set up in trays
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6
Q

File manager provides link to?

A

2IC and investigators

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7
Q

Who generates and controls directives?

A

2IC

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8
Q

Who appoints the file manager?

A

2IC

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9
Q

Disclosure management - initial actions?

A

On appointment

  • read disclosure managment desk file
  • access serious crime template
  • report to 2IC to receive briefing
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10
Q

What do disclosure managers do, key responsibilities?

A
  • Provide relevant disclosure to defence
  • ID non relevant disclosure
  • Assess risk to ensure non disclosable material is ID’d
  • Manage disclosure time frames
  • Retain and file all correspondence
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11
Q

defence counsel relationships

A

All communication with defence should be conducted through 2IC or crown solicitor where engaged

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12
Q

Obligations when counsel re-assigned

A
  • Obligation where legal representative replaced to ensure the replacement counsel has all material previously disclosed
  • Can confirm in writing
  • or provide counsel with a fresh copy
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13
Q

Crown disclosure

A
  • Crown should be provided with an identical copy of all material disclosed to defence.
  • Crown should have an un-redacted copy where appropriate
  • Material remain under control of file manager
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14
Q

Explain S10(14) disclosure act

A
  • Disclosure can be in any form
  • that the person who has disclosure has it at the time of request
  • Consider if defendant has a computer
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15
Q

What is the governing principle

A

relevance-All relevant material is discoverable unless justified in with holding it

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16
Q

Define an exhibit

A

Any item that comes into the possession of Police during the course of an investigation regardless if it is eventually tendered in formal evidence at court

17
Q

Exhibit management - Purpose?

A
  • Establishing and maintaining exhibit management system
  • Maintaining physical security of exhibit
  • Prepare and produce exhibit in court
18
Q

In smaller investigations O/C exhibits may also conduct an appreciation and facilitate a thorough interrogation to:

A
  • Establish evidential value of each exhibit
  • Investigate oppurtunites presented by each exhibit
  • Further enquiries if needed
19
Q

Standards must be met for O/C exhibits to accept an exhibit

A
  • Exhibit labelled correctly + Op name
  • Correctly packaged and sealed
  • Prompt action to preserve exhibit is completed
  • Unique number assigned
  • Recorded in exhibit schedule
20
Q

Examination of exhibits

A

O/C exhibits must:

  • ensure all exhibits fully examined in accordance with forensic strategy meetings
  • Awareness of the significance of each exhibit and what exams are available
  • record, plan, determine and interrogate each exhibit to establish relevance to the investigation
21
Q

Forensic strategy meetings are held to determine which exhibit is required - it also covers:

A
  • What exams ESR are to do
  • Priority each exam is to receive
  • Any work to assist in reconstruction
  • A plan for any work that is required for the reconstruction
  • Allows O/C exhibits to prioritise each task in line with the direction of the investigation
  • Must be approved by O/C investigation
22
Q

Exhibits - Preparing in Trial

A
  • O/C investigation in conjunction with O/C exhibits decide which exhibits are considered relevant
  • Determine significance of any forensic exams
  • Establish most appropriate manner exhibits + exam results will be presented at trial
23
Q

O/C exhibits responsible for this also:

A
  • Demonstrate evidential value ie mounted, mannequins or board
  • Avoid any risk of injury, disease, accident, contamination or damage
24
Q

Chain of evidence / chain of custody, must be able to demonstrate:

A
  • Received, when received custody of exhibit
  • Taken into store, how exhibit moved from one place to another
  • How exhibit was secured
  • How exhibit was preserved
  • How exhibit was sent for an exam (ESR)
25
Q

Exhibit numbering

A 
10,000 Admin
15,000 Victim
20,000 Witnesses
25,000 Area canvass
30,000 Scene
70,000 Suspects
26
Q

F.L.O - the appointment of a family liaison officer will?

A

Smooth the process and provide vital conduit between family and Police Investigation

27
Q

Primary role of FLO is?

A
  • An investigator, not a support person
  • Co-ordinates support for the family
  • Day to day management of the family
28
Q

FLO plan should consider what?

A
  • Selection of FLO
  • Exit plan for FLO
  • Objectives of the FLO
  • What information is withheld/given to family
29
Q

The term family includes?

A
  • Partner
  • Parents
  • Siblings
  • Children
  • Guardians
  • Whanau
  • Anyone who has direct close relationship
  • Should reflect victims culture + lifestyle
30
Q

Suspect within the family

A
  • FLO’s welfare
  • Level of info disclosed to FLO and family
  • FLO needs to be clear with interactions of family
  • Document all contact with family
  • Not to use FLO in search Warrant
31
Q

Why is it important for the FLO to ID the cultural origins of the victims family?

A

It enhances relations with the family and contributes to the victim profile

32
Q

Who else can take a VIS from surviving family members?

A

Homicide trained victim support

33
Q

Before meeting the family the FLO must?

action on appointment

A

-Liaise with O/C investigation regarding what information should be shared
-Famillarise themselves with enquiry and:
1-known cultural dynamics
2-cultural/lifestyle consideration
3-religious beliefs
-Establish contact family already had with the Police
-Establish what information already given to family
-What information is in the public domain

34
Q

FLO - Witnesses

A
  • Any special consideration
  • Availability of witnesses
  • Particular needs of witness
  • Optimum approach when in believing witness
35
Q

Financial Support

A
  • can get $1500 to families of Homicide
  • 6hrs free counselling for Homicide/manslaughter
  • Can get an additional 15hrs and up to a max of 30hrs
36
Q

Disclosure ti family - Should be notified of?

A

S11 - programmes or services

S12- Process of investigation (updates)

37
Q

When the offender is arrested the FLO must?

A
  • Inform family of right to be on VNR
  • ascertain views on bail conditions
  • advise family of charges laid
38
Q

Prior to court the FLO should?

A
  • Establish witness availability/special requirements
  • Layout of court
  • Any potential conflicts
  • Advise of potentially distressing nature of evidence

My serious crime (6 decks)

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