File Management

Question 1

Functions of File Manager

Answer 1

Assist and est Investigation HQ
Operate paperflow and associated structure
Support the 2 I/C
Assist the 2I/C by reading docs
Assist 2 I/C with identification and recording of evidential material
Complete a synopsis of all documents received
Ensure flow of info throughout the investigation
Prepare the pros file
Assist with management of the trial

Question 2

File Mgr set up tasks

Answer 2

1. Familirise self with File Mgt Desk file
2. Familirise self with SCDMS
3. Access and preload District CID
4. Ensure all documents submitted have a file path name displayed
5. Load in QID’S for staff, add secure file in Enterprise system
6. Consider an op file for PST staff to access

Question 3

File Manager responsibilities

Investigation HQ

Answer 3

Location
Support staff
transport
Equipment
Comms
ICT requirements

Question 4

Document handling process

Answer 4

1, Documents submitted meet req standard

2. Attachments referred to are attached
3. Original docs in plastic sleeves
4. Allocate # (10000 or 50000)
5. record doc # on label
6. Doc # on all three copies
7. Allocate # to any attachment incl ATX
8. Read the document - assessment, highlight info
9. Document header on copies
10. Load doc into CID
11. Witness details entered