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Serious Crime Investigations > Exhibits > Flashcards

Exhibits Flashcards

1
Q

What is an exhibit

A

Any item which comes into the possession of police during the course of an investigation

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2
Q

Who should be appointed OC exhibits in a homicide

A

Qualified detective previous experience in

  1. mass exhibit handling
  2. forensic principles
  3. methods of exhibit recovery
  4. approved procedures for packaging and security of evidence
  5. managing contamination and cross-contamination issues
  6. use of standardised documentation as contained in serious crime template
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3
Q

OC exhibits is responsible for what

A

Establishing and maintaining exhibit management systems and for maintaining the physical security and continuity of all exhibits

In smaller investigations conduct an appreciation of every exhibit to establish the

  1. evidential value of each exhibit
  2. investigative opportunities presented by each exhibit
  3. further enquiries hat are needed
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4
Q

OC exhibits is responsible for establishing required standards for the what of exhibits

A 
Handling
Recovery
Labelling
Storage
Submission to experts
Presentation at court
Disposal of exhibits
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5
Q

OC exhibits must update the OC investigation and 2IC with relevant information relating to……

A
  1. what exhibits have been found and their movements
  2. results of any exhibit examinations
  3. whether any further enquiries are required
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6
Q

In the first instance OC exhibits should only accept an exhibit if…….

A
  1. exhibit label contains the exhibit number and operation name. who found, description, time, date, location recorded on scene exhibit schedule
  2. property is correctly packaged and sealed, exhibit label visible
  3. any prompt action necessary to preserve the exhibit has been taken (drying wet/bloody clothes)
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7
Q

Who attends a forensic strategy meeting

A

OC investigation
2IC
OC exhibits
Crime scene co-ordinator/OC scene

Anyone else deemed necessary by OC investigation:
Pathologist
Forensic scientist ESR
Fingerprint officer
Scene of crime officer
OC body
Other relevant experts
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8
Q

What 5 topics are covered in a forensic strategy meeting

A
  1. what examinations ESR and other could conduct on exhibits
  2. priority each examination should receive
  3. whether any further work is need to assist a reconstruction
  4. plan for any work to be completed required to assist the reconstruction
  5. agreed reconstruction of the events relevant to the crime under investigation
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9
Q

When forwarding an exhibit for examination what 7 steps need to be followed

A
  1. examination decisions are confirmed through forensic strategy meeting
  2. record all decisions taken about the type of exam and priority in the exhibits register
  3. OC investigation has authorised examination
  4. complete POL143
  5. exhibits are prepared before delivery (separately bagged, sealed, labelled, listed on POL143, items in appropriate condition)

Info on POL143

  • circumstances
  • purpose of exam
  • locations where item originates from
  • whether exhibits are damp/require special attention
  • authorisation by appropriate supervisor
  1. deliver promptly to avoid deterioration and loss of evidence
  2. inform expert if it is no longer required
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10
Q

What must be displayed in photographs taken in a police photographic studio

A

The exhibit number

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11
Q

What are the 5 roles and responsibilities of OC exhibits

A
  1. Chain of custody
  2. Allowing inspection of exhibits by defence counsel
  3. Transportation of exhibits to/from court, their security at court, production at court
  4. Preparing exhibits for production at court
  5. Disposal of exhibits after trial
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12
Q

Producing exhibits in court must be conducted in a manner which……

A
  1. clearly demonstrates the evidential value of the exhibits (eg. mounting)
  2. avoids risk of physical injury, disease, accident, contamination or damage
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13
Q

Who must the OC exhibits liaise with prior to destroying exhibits after trial

A

OC investigation and Crown

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14
Q

What is the purpose of chain of custody

A

To demonstrate the integrity and admissibility of exhibits

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15
Q

Each person with custody of the exhibit must be able to demonstrate what 5 things

A
  1. when they received custody of it and from who
  2. where an how the exhibit was securely stored
  3. when, why, how the exhibit was moved from one place to another
  4. how the exhibit has been treated, safeguarded, preserved
  5. when an why they transferred custody to another person and to who
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16
Q

The exhibit numbering system should be simple, efficient and provide what 5 key attributes

A
  1. be consistent
  2. allow delegation of exhibit numbers to staff who will use them
  3. cope with multiple scenes
  4. be compatible with technology, allowing searching by exhibit numbers
  5. encompass all exhibits (MEK, blood samples, documents)
17
Q

Exhibit number ranges

A 
10,000 - admin
15,000 - victim
20,000 - witnesses
25,000 - area canvas
30,000 - scenes
70,000 - suspects
18
Q

If an exhibit is unsealed the opening officer must do what

A

Reseal it together with the original packaging and seal before returning

Must record actions taken and by who

19
Q

What is an appointed Scene exhibit officer responsible for

A

Custody, security and recovery of exhibits at that particular scene.

Includes numbering, labelling, packaging, collecting and handling exhibits

20
Q

What 4 ways are exhibits documented

A
  1. scene exhibit schedule - records exhibits at particular scene
  2. exhibit register - electronic master record of all exhibits in investigation
  3. chain of custody form - paper record of any movements of an exhibit after the time OC exhibits has taken custody
  4. formal written statement - OC exhibits, detailing their actions taken to manage exhibits during investigation
21
Q

What should be included on a 268

A
  1. exhibit numbers submitted
  2. name of operation
  3. attached copy of scene exhibit schedule
22
Q

What is a scene exhibit schedule and what information should be recorded on it for each exhibit

A

A list of all exhibits relating to a specific place of origin/scene

  1. exhibit number
  2. description of exhibit
  3. operation name
  4. location of scene
  5. exact location where exhibit was found at the scene
  6. name of finder
  7. date/time seized
  8. relevant signatures
23
Q

What is an exhibit register

A

Electronic document which forms the master record of every exhibit obtained during an investigation

Included details of all exhibit examinations

24
Q

What is a chain of custody form

A

Used to record the chain of custody for an exhibit. Must be completed when an exhibit is transferred from the custody of OC exhibits to another person

25
Q

OC exhibits check list

A

DURING INVESTIGATION

  1. conduct OC exhibit duties in accordance with the “purpose” of an OC exhibits
  2. print blank scene exhibit schedule and register from the serious crime template
  3. establish standard operating procedures
  4. establish 5 digit exhibit number ranges
  5. provide exhibit number range, standard operating procedures, blank scene exhibit schedule to OC of an investigation phase on scene
  6. establish secure area for exhibit storage
  7. take charge of any exhibits from various phases of the investigation
  8. obtain original scene exhibit schedules from officers in charge of phases
  9. complete 268
  10. commence exhibit register
  11. update OC investigation
  12. attend all team conferences
  13. arrange forensic strategy meetings
  14. complete examination strategy documents
  15. update exhibit register with forensic strategy decisions
  16. complete POL143
  17. transport exhibits for examination
  18. prepare separate chain of custody from for each exhibit
  19. inform expert when exam no longer required

BEFORE PROSECUTION

  1. prepare court schedule of exhibits
  2. prepare exhibits for court
  3. prepare FWS

AFTER PROSECUTION
23. collect exhibits from court, dispose after expiry of appeal period

Serious Crime Investigations (9 decks)

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