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SCM 301 (ISU) > Exam 4: Chapter 13 > Flashcards

Exam 4: Chapter 13 Flashcards

1
Q

What is Project Management?

A

The management activities of planning, directing, and controlling resources (people, equipment, material) to meet the technical, cost, and time constraints of a project.

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2
Q

What are the characteristics of “Business as Usual”?

A
  1. Day to day / repetitive
  2. Operational
  3. Line manager reporting
  4. Ongoing
  5. Benefits from change
  6. Less risky
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3
Q

What are the characteristics of a Project?

A
  1. One-off / Unique–Delivering “things”
  2. Project Mgr. reporting
  3. Start and end time
  4. Bring about change
  5. Riskier
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4
Q

What is a Project?

A

A project is a temporary endeavor designed to produce a unique product, service or result with a defined beginning and end (usually time-constrained, and often constrained by funding or staffing) undertaken to meet unique goals and objectives, typically to bring about beneficial change or added value.

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5
Q

What are the five phases of project management in order?

A
  1. Conception and Initiation
  2. Definition and Planning
  3. Launch or Execute
  4. Performance and Control
  5. Project Close
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6
Q

What are the three types of project structures?

A
  1. Pure Project
  2. Function Project
  3. Matrix Project
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7
Q

What is a pure project?

A

A pure project is where a self-contained team works full-time on the project. (Refer to PowerPoint)

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8
Q

What are the advantages of a pure project?

A
  1. The project manager has full authority over the project
  2. Team members report to one boss
  3. Shortened communication lines
  4. Team pride, motivation, and commitment are high
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9
Q

What are the disadvantages of a pure project?

A
  1. Duplication of resources
  2. Organizational goals and policies are ignored
  3. Lack of technology transfer
  4. Team members have no functional area “home”
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10
Q

What is a functional project?

A

Housed withina functional division. (refer to PowerPoint)

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11
Q

What are the advantages of a functional project?

A
  1. A team member can work on several projects
  2. Technical expertise is maintained within the functional area
  3. The functional area is a “home” after the project is completed
  4. Critical mass of specialized knowledge
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12
Q

What are the disadvantages of a functional project?

A
  1. Aspects of the project that are not directly related to the functional area get short-changed
  2. Motivation of team members is often weak
  3. Needs of the client are secondary and are responded to slowly
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13
Q

What are the advantages of a matrix project?

A
  1. Enhanced communications between functional areas
  2. Pinpointed responsibility
  3. Duplication of resources is minimizedFunctional “home” for team members
  4. Policies of the parent organization are followed
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14
Q

What are the disadvantages of a matrix project?

A
  1. Too many bosses
  2. Depends on the project manager’s negotiating skills
  3. Potential for sub-optimization
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15
Q

What is a Project Objectives Statement?

A

The Project Objective Statement (POS) establishes a project’s scope, schedule, and resources. Clear, concise 25 words or less.

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16
Q

What are the four parts of defining a project?

A
  1. Statement of Work
  2. Project Milestone
  3. Activities
  4. Work Breakdown Structure
17
Q

What is the Statement of Work?

A

A written description of the objectives to be achieved.

18
Q

What is some information stored in the Statement of Work?

A
  1. Objectives
  2. Description of work to be completed–Task breakup
  3. The high-level work breakdown structure
  4. Proposed schedule
  5. Milestones
  6. Performance measures
  7. Acceptance/Signoff criteria
19
Q

What is a Project Milestone?

A

Specific events in the life of the project.

20
Q

What are Activities?

A

Pieces of work that consume time.

21
Q

What is the Work Breakdown Structure?

A

Defines the hierarchy of project tasks, subtasks, and work packages. (refer to notes)

22
Q

What is a task?

A

A further subdivision of a project – usually shorter than several months and performed by a single group or organization.

23
Q

What is a

A

A group of activities combined to be assignable to a single organizational unit.

24
Q

What is a Gnatt Chart?

A

Correlation of activities and the time allocated to them (refer to notes)

25
Q

A project is made up of a sequence of _______ that form a _______ representing a project.

A

Activities; Network

26
Q

The path taking the longest time through this network of activities is called the _________.

A

Critical Path

27
Q

What is the Critical Path?

A

Helps to identify the critical path(s) in the project networks.

28
Q

What are the Prerequisites for the Critical Path Method?

A

A project must have:

  1. well-defined activities whose completion marks the end of the project
  2. independent activities
  3. activities that follow a given sequence.
29
Q

When is CPM with a Single Time Estimate used?

A
  1. Used when activity times are known with certainty.

2. Used to determine timing estimates for the project, each activity in the project, and slack time for activities.

30
Q

When is Time-Cost Models and Project Crashing used?

A
  1. Used when cost trade-off information is a major consideration in planning.
  2. Used to determine the least cost in reducing total project time.
31
Q

When is CPM with Three Activity Time Estimates used?

A
  1. Used when activity times are uncertain.

2. Used to obtain the same information as the Single Time Estimate model and probability information.

32
Q

What are the four steps to the Critical Path Method?

A
  1. Identify each activity to be done and estimate how long it will take.
  2. Determine the required sequence and construct a network diagram.
  3. Determine the early start/finish, late start/finish, and slack.
  4. Determine the critical path.
33
Q

Slide 41

A

F

SCM 301 (ISU) (9 decks)

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