Everything

Question 1

Certain types of local laws are submitted to the voters for approval. The submission of these law to the voters for approval is known as

Answer 1

Referndum

Question 2

Type of duplicating machines would requires the use of stencil

Answer 2

Mimeograph

Question 3

Tickler file is generally used

Answer 3

As a reminder of work to be done

Question 4

The chief value of the out-of-file slip is that a clerk looking for a card which happens to been removed by another clerk

Answer 4

Won’t waste time searching for the card under the impression that it has been misfiled

Question 5

An examination of the financial record of a business firm or public agency in order to determine its true financial condition is called

Answer 5

Audit

Question 6

City Charter

Answer 6

Describe the functions of city agencies

Question 7

Enc. appears on a business letter flush with the left hand margin and one or two lines below the signature is meaning

Answer 7

Other paper accompany the letter

Question 8

Transfer file is used primarily

Answer 8

Store inactive records

Question 9

The reasons for endorsement of a check

Answer 9

1. identify the drawer of check
   2 .indicates the check is genuine
2. prevent payment of check until a specific date

Question 10

The chief purpose of assessing real estate each year is to determine

Answer 10

The amount of real estate tax that the owner must pay

Question 11

The main reason for using window envelopes instead of plain envelope in mailing correspondence is

Answer 11

Addressing the envelopes is eliminated

Question 12

Send certain items by parcel post should send them by

Answer 12

Fourth class mail

Question 13

General post office in the telephone directory first number is

Answer 13

United states government

Question 14

Ditto Machine is

Answer 14

Duplicating

Question 15

Tickler file is used chiefly for

Answer 15

Pending matters which should receive attention at some particular time

Question 16

The reason for cross-reference necessary in filling

Answer 16

There is choice of terms under which the correspondence may be filled

Question 17

Use window envelopes rather than plain envelopes, especially carefully in

Answer 17

Folding and inserting the communication

Question 18

The best procedure to follow with the carbon copy is to

Answer 18

file it with letter it letters

Question 19

Clerk assigned to file correspondence in a subject file would be most concerned with

Answer 19

main topic of the correspondence

Question 20

In standardizing clerical task, one should attempt to eliminate the undesirable elements and to retain the desirable one

Answer 20

Standardizing clerical task should not contain any unnecessary steps

Question 21

population census of the country is undertaken every ten years by

Answer 21

US department of commerce

Question 22

In evaluating the effectiveness of a filling system, the one of the following criteria which you should consider most important is

Answer 22

Ease with which material may be located

Question 23

You are given a large batch of correspondence and asked to obtain the folder on file for each of the senders of these letter. The folders in your file room are kept in numerical order and an alphabetic cross-index file is maintaining, Of the following, the best procedure would be for you to

Answer 23

Alphabetize the correspondence according to the senders’ names, get the file numbers from the alphabetic file, and obtain the folder from the numerical file

Question 24

Some authority must determine finally whether constitutional guarantees mean literally and absolutely
what they say, or something less or perchance more. In American system of government, that authority rest with

Answer 24

Courts

Question 25

The one of following federal agencies which is most concerned with the conservative of natural resources in this country is

Answer 25

Department of inferior

Question 26

When answering the phone, to give immediately the name of the office in which you work. For

Answer 26

Avoid loss of time due to mistakes or uncertain identity

Question 27

Almost all city department obtain their supplies and equipment through the department of purchase. Of the following,the chief justification for this procedure is to effect savings by means of

Answer 27

Centralized buying

Question 28

When you assigned by your supervisor to assist your coworker when he is out of office. A visitor enter the office and ask for some routine information which is available to the public. He explained that he previously had gotten similar information from your coworker. One of following, the most advisable action for you to take is to

Answer 28

Inform the visitor that your coworker is in vocation but that you will attempt to obtain the information

Question 29

Under a subject filing system,letters are filed in folders labeled according to subjects matter. Assume that you have asked to file a large number of letters under such a filing system. Of the following,the first step that you should take in filing these letters is to

Answer 29

Determine under which subject each letter is to be filed

Question 30

When you assigns you to file a number of letters in an alphabetical file drawer. You notice that several letters in the file has been unintentional misfiled. Of the following, the most appropriate action for you to take in this situation is to

Answer 30

Put the misfiled letters in their proper places as you discover these letters

Question 31

The most important reason why you should know thoroughly the functions of the various offices in the department is

Answer 31

Letter are sometimes addressed only to the department rather than to a specific office in the department

Question 32

Halfway through the task that you have to code,you realize suddenly that on the last few cards, you have begun to use incorrect code number in coding one particular classification. Even you know it will check by another clerk, then you to go back to beginning of card immediately and to check the coding of only the particular classifications in the coding of which you have errors would be commendable chief because

Answer 32

There’s an especially strong likelihood of errors in the coding of the particular classification

Question 33

When there are on hand envelopes bearing the old return address for reduce the wasteful purpose. The most appropriate action to take with the envelopes would be

Answer 33

Block out the old address and stamp in the new one

Question 34

The best reason for suggestions certain change in office to your supervisor is

Answer 34

You suggestion may result in the saving of considerable time and money

Question 35

In taking down a phone message for an employee who is absent from the office, a clerk should consider it least important to indicate in his note to the absent employees the

Answer 35

Number of the phone extension on which the call came in

Question 36

The most efficient of the following methods of checking the accuracy of the computation is for the clerk to

Answer 36

Check the figures on the paper tape against the corresponding figures in the original material

Question 37

Static electricity is grounded to the frame of the mimeograph machine by means of

Answer 37

A strip of tinsel

Question 38

The most important for cashier who is assigned to perform a lengthy monotonous task to

Answer 38

Task measures to prevent mistakes in performing this task