Abiliity

Question 1

A business record should be cross-reference when

Answer 1

1. Organization is known by an abbreviated name
2. Business has a name change because of a state, incorporation or other reasons
3. Business is known by a coined or common name which differs from a dictionary spelling

Question 2

Geographical filing system is most effective when

Answer 2

Location is more important than name

Question 3

Under which of the following circumstances would a phonetic filing system be MOST effective

Answer 3

With large files with names that sound alike

Question 4

The primary advantage of computer records filing over a manual system

Answer 4

Speed of retrieval

Question 5

Of the following statement about the numeric system of filling ,the one which is correct is that

Answer 5

Requires a separate index

Question 6

A tickler file is most general used for

Answer 6

Following-up of matters requiring future attention

Question 7

Filling system differ in efficiency. Which of the following is the best way to evaluate the efficiency of a filling system

Answer 7

Amount of time it take to located material

Question 8

In planning ahead so that a sufficient amount of general office supplies is always available, it would be least important to find out the

Answer 8

Agency goals and objectives