Event Timelines and Organization

Question 1

Defining the event

Answer 1

Type of Event, Objectives, Audience, Who, What, When , Where, Why

Question 2

Key Stakeholders

Answer 2

Clients, Guests, Vendors

Question 3

Budgeting

Answer 3

Allocating funds to an events venue, catering, marketing, or other practicalities.

Question 4

SMART Goals

Answer 4

Specific, Measurable, Achievable, Relevant, Timely

Question 5

How do goals affect our decisions?

Question 6

Specific Goals

Question 7

Measurable Goals

Answer 7

Measurable goals can be measured using metrics.

Question 8

Achievable Goals

Answer 8

Achievable goals are able to be completed with the tools and skills at your ready.

Question 9

Relevant Goals

Question 10

Time-based Goals

Question 11

When deciding on a venue a event planner should take into account these factors.

Answer 11

Capacity, Location, Amenities, Accessibility, and Ambiance

Question 12

Scheduling takes into account

Answer 12

Transportation, Accommodations, Staff, Vendors, Marketing, Communication, and event timelines of all moving parts.

Question 13

Vendor Management focuses on

Answer 13

Selecting and negotiating vendors and contracts.

Question 14

Marketing Promo Strategies

Answer 14

Social Media, Email Lists, Printed Invites

Question 15

When creating an effective timeline a event planner should

Answer 15

Identify major milestones that need to be hit before the final event.

Question 16

Last minute one of your vendors cancelled due to unforeseen complications, thankfully you have a backup plan. This is called a

Answer 16

Contingency Plan

Question 17

Regular Check

Answer 17

Meetings that keep stockholders informed on what is going on at a given time.

Question 18

Post-Event Evaluation

Answer 18

Post-Event Evaluation is feedback from participants in the event on how successful it is and what should be improved upon.