Event Management

Question 1

Venue ideas for social events

Answer 1

1. Hotels or resorts
2. Conference centres
3. Parks
4. Museums
5. Attractions
6. Sports facilities
7. Restaurants
8. Community centres
9. Educational institutions
10. Golf courses

Question 2

Venue ideas for meetings

Answer 2

1. Hotels or resorts
2. Conference centres
3. Restaurants
4. Community centres
5. Educational institutions

Question 3

Venue ideas for tradeshows

Answer 3

1. Hotels or resorts
2. Conference centres
3. Educational institutions

Question 4

What do planners consider?

Answer 4

1. Service
2. Event space
3. Location
4. F&B service
5. Guest rooms
6. Security

Question 5

List the three types of events

Answer 5

1. Social
2. Meetings
3. Tradeshows

Question 6

Social profile

Answer 6

1. Most flexible
2. Vary most in size
3. Unconventional locations
4. Focus on outstanding experience
5. Creating memories
6. Children and families may attend

Question 7

Meetings profile

Answer 7

1. Smaller number of attendees
2. Can be held in a wide variety of venues
3. Consider the private nature of meetings
4. Easy access with few distractions
5. Efficient professional service
6. Good food
7. Guest bedrooms for business travelers

Question 8

Tradeshows profile

Answer 8

1. Space
2. Power
3. Access
4. Parking

Question 9

Conferences profiles

Answer 9

1. Price of venue has to be attractive
2. Venue needs to be interesting enough
3. Networking capabilities
4. Keep guests together
5. Large conventions/conferences require several hotels
6. Access to transportation

Question 10

Room layout comsiderations

Answer 10

1. Purpose
2. Guest request
3. Size
4. Shape of the room
5. Door locations
6. Power access
7. obstacles

Question 11

Pros and cons for theatre setup

Answer 11

Pros:
1. Large number of participants
2. Maximum venue capacity can be achieved
3. Focus is on the speaker

Cons:
1. Participants have no interaction
2. No space to take notes
3. Tendency to push people to exit seats.

Question 12

Pros and cons of boardroom setup

Answer 12

Pros:
1. Interaction
2. Space to take notes and for F&B consumption.

Cons:
1. Blind spot to visual presentation
2. Thos who are on the far end may feel isolated.

Question 13

Pros and cons of hollow square setup

Answer 13

Pros:
1. Interaction
2. Space to take notes and for F&B consumption.

Cons:
1. Blind spot to visual presentation
2. Thos who are on the far end may feel isolated.

Question 14

Pros and cons of u-shape setup

Answer 14

Pros:
1. Speaker may engage with participant
2. Participant could interact with one another
3. Centre may act as a focal point/presentation area

Cons:
1. Participants view the front on the side - may become uncomfortable over time2
2. Floor capacity is not maximized.

Question 15

Pros and cons of classroom setup

Answer 15

Pros:
1. Space maximized
2. Space to take notes

Cons:
1. Difficult for interaction, eye contact, and group discussions

Question 16

Pros and cons of crescent rounds setup

Answer 16

Pros:
1. Focal point to the centre
2. Comfortable position

Cons:
1. More tables used, not maximizing seating.

Question 17

Pros and cons of banquet rounds setup

Answer 17

Pros:
1. Easy conversation
2. Items in the centre are easily accessible

Cons:
1. Take more space
2. Doesn’t fit cleanly along the wall
3. If more seating is needed, a table must be added.

Question 18

List additional equipment that may be needed for an event.

Answer 18

1. Linen
2. Table Skirting
3. Chair Covers
4. Ropes and Stanchions
5. Portable Bar and Back Bar
6. Dance Floors
7. Stages
8. Portable Coat Racks
9. Registration tables
10. Service needs
11. Pipe and Drape
12. Ropes and Stanchions