EPC and EPCSOA Agreement

Question 1

Article 5 Management Rights

During the term of this agreement the county agrees that it will not privatize any job currently being performed by members of the bargaining unit.

The following specific job duties in the Sheriff’s Office do not qualify as bargaining unit work :

a. Bonding officers/ clerks
b. ____________/ clerks
c. All positions currently filled by civilian employees.

Answer 1

Inmate Files Officers

Question 2

Article 7 Section 7

Any employee wishing to withdraw his/her authorization for Association, CLEAT or PAC dues deductions must submit either in person, or electronically, on an appropriate form to the ______________, withdrawing authorization for deductions.

Answer 2

office of the County Auditor

Question 3

Article 7 Section 8

The ______________ shall provide the Association President a report by ________ of all dues deductions per pay period.

Answer 3

County; email;

Question 4

Article 8 Training Provisions

Section 1. The county shall provide funding so that every deputy and detention officer has the opportunity to attend at least _____________ hours of in-service law enforcement training every ______ years.

Section 2. The county shall provide the facilities for and provide funding for ______________ firearms qualifications for all deputies and detention officers required to carry firearms.

Section 3. The county shall replace at least ______ rounds of duty ammunition ____________ for an employee’s duty handgun and all office issued firearms.

Answer 4

Section 1 = 80; 2;

section 2 = Semi-annual;

section 3 = 50; annually;

Question 5

Article 9 Section 7 Wages-Promotional Minimum Increase

A detention officer who becomes a deputy or an employee who is promoted to a higher rank, will be placed in the first step in the new rank that provides for a minimum of approximately ______% increase in salary or the highest step in the new grade, whichever is lower.

Answer 5

5

Question 6

Article 10 Supplemental Pays

Section 1. Certification Pay

What are the supplemental pays for TCOLE certifications?

Intermediate = ?
Advanced = ?
Master = ?

Answer 6

Intermediate = $75 per month
Advanced = $125 per month
Master = $150 per month

Question 7

Article 10 Supplemental Pays

Section 2. FTO Pay

What is the supplemental pay for an FTO?

Answer 7

$ 225.00 per month

Question 8

Article 10 Supplemental Pays

Section 3. Other Assignment Pays

Employees assigned to SWAT, crisis negotiation, Special traffic (Motorcycles), Search and Rescue, and Special Response Team shall receive $_______ per month in addition to their regular pay during such assignment.

Answer 8

$ 50.00

Question 9

Article 10 Section 4 Shift Differential Pay

All officers who are assigned, ordered or volunteer to work a shift that begins after 12:00 pm, including but not limited to shifts currently referred to as the Evening or “Swing” shifts, are to receive $_____ per hour differential.

All officers who are assigned to work a shift that begins on or after 7:00 pm, including but not limited to shifts currently referred to as the “Graveyard” shifts, are to receive $_________ per hour differential pay.

Employees under no circumstances shall be eligible to receive both the swing shift differential and the graveyard shift for the same hours of work.

Answer 9

0.15;

0.35;

Question 10

Article 10 Section 5 & 6 Educational Incentive Pay

What is the rate of each educational incentive pay?

Answer 10

Associates = $100 per month

Bachelors = $150 per month

Masters = $ 200

Any employee should be eligible for only one level of educational incentive pay at any given time.

Question 11

Article 11 Supplemental Benefits - Dental, Optical and AD & D Insurance

Section 1 The county shall contribute $_______ per employee per month to the C.L.E.A.T. Benefit Trust to provide dental, optical and accidental death and dismemberment insurance coverage for each employee and their eligible dependents.

Answer 11

72.00

Question 12

Article 11 Supplemental Benefits
Section 4

The CLEAT Benefit Plan shall provide the Association written notice of any contribution increase at least _______ days in advance of a new year plan.

Answer 12

180;

Question 13

Article 11 Supplemental Benefits

Section 6

No later than ___________ of each year, CLEAT shall provide the County Budget and Fiscal Policy Office with an annual report. The report shall include the aggregate receipts and disbursements by category and coverage level for dental, optical, and AD & D, along with any associated administrative fees fore this bargaining unit.

Answer 13

April 30th;

Question 14

Article 11 Supplemental Benefits

Section 8

The county shall make payments to the CLEAT Benefit Trust on or before the __________ of each month.

Answer 14

first day;

Question 15

Article 12 Temporary Assignments

Section 1

Any employee temporarily assigned to a higher-ranking position that is either vacant or whose incumbent is on leave status that exceeds _______ hours per fiscal year shall receive the pay for that higher rank.

Any employee temporarily assigned under this section will be paid from the first day of the assignment if the assignment begins on the ________ of the pay period.

If the assignment begins after the first day of the pay period, the employee will be paid beginning on the first full pay period following the assignment.

Answer 15

120 hours

first day;

Question 16

Article 12 Temporary Assignments

Section 2

An employee temporarily assigned to a higher-ranking position on the incumbent’s scheduled day(s) off shall receive the pay for that higher rank only when the cumulative total of such assignments exceeds ________hours per fiscal year. The employee’s temporary status shall be calculated during each fiscal year and restarts each October 1st.

An employee temporarily assigned under this section will be paid commencing on the ______ hour the employee serves in the position for the days assigned to the higher position.

Answer 16

120 hours

121 st hour

Question 17

Article 13 Overtime: FLSA and Negotiated

Section 8

Notwithstanding the foregoing section, and except for any period in which the Sheriff has declared an emergency, employees shall be guaranteed a minimum of ______ consecutive calendar days off every work week, regardless of the shift schedule.

Answer 17

two (2);

Question 18

Article 13 Overtime: FLSA and Negotiated

Section 10.

What are other categories of negotiated overtime?

Answer 18

• Court time shall be calculated at time-and-one half with three (3) hour minimum if the employee is eligible for overtime.
• A non-judicial pre-trial conference with attorneys for the state or the county. If the employee is on his days off, the employee must attempt to reschedule the appointment during working hours. (mostly applies to deputies) (3) hour minimum of OT if unable to reschedule.

If the court time or non-judicial pre trial conference is within one hour of the beginning or end of the employee’s regular rate with no hourly minimum, subject to overtime eligibility.

Question 19

Article 14. Paid Time Off: Vacation

Employees covered by this agreement shall be eligible to take vacation leave with pay after completing _______ months of continuous service with the County.

Answer 19

six (6);

Question 20

Article 14. Paid Time Off: Vacation

What are the vacation accruals for employees based on years of service?

0-10 years = ?

10-15 yrs = ?

15-20 yrs = ?

Over 20 yrs = ?

Section 3.

Employees shall be permitted to accumulate vacation hours up to __________ hours in addition to any vacation leave accrued during the anniversary year.

Answer 20

0-10 yrs = 4.615 per pay period : 120 annual accrual;

10-15 yrs = 5.538 per pay-period : 144 annual accrual;

15-20 yrs = 6.462 per pay period : 168 annual accrual;

Over 20 = 7.385 per pay period : 192 annual accrual;

320;

Question 21

Article 14. Section 4 Vacation Leave

Vacation leave may be granted to employees for personal matters in increments of _____ hours, subject to approval of the Sheriff. If reasonably possible such request must be made at least ______ hours in advance.

If an employee requests his vacation in a block of _____________________, it shall be granted on a seniority basis if the request is made at least thirty (30) calendar days in advance.

Answer 21

4;

24;

one week or more;

Question 22

Article 14. Section 5 Vacation Leave

Supervisors shall act on vacation leave requests made at least thirty (30) days in advance within ___________ calendar days of their submission.

Once a request is granted it may not be rescinded or cancelled by the supervisor except in an emergency, even if a more senior employee thereafter requests leave for the same pay-period.

Answer 22

seven (7);

Question 23

Article 14. Section 7 Vacation Leave

Vacation may be granted to employees for personal matters in increments of one (1) day with permission of the employee’s _________________.

Vacation leave may be granted to employees for personal matters in increments of four (4) hours, subject to approval of the _____________.

Answer 23

Immediate supervisor;

Sheriff;

Question 24

Article 14. Section 8 Vacation Leave

After _____________ of continuous service, should an employee terminate employment with the County, he will be paid for accrued vacation.

Answer 24

6 months

Question 25

Article 14. Section 9 Vacation Leave

If a holiday referred to in the holiday article falls during an employee’s vacation, it shall not be counted against __________________.

Answer 25

accrued vacation leave;

Question 26

Article 15 Section 5 - Forfeiture of Holiday Pay

If an employee was supposed to work on a holiday but doesn’t, they can use their paid time off like sick or vacation leave instead. However, they won’t get paid for that holiday if they do this.

True or False

Answer 26

True

Question 27

Article 16 Section 2 - Paid Time Off : Sick Leave

Employees may not use sick leave until they have completed a minimum of _____________ months of full-time service with the County.

Answer 27

three (3);

Question 28

Article 16 Section 4 - Sick Leave

Sick Leave is accumulated from the date of employment for all employees at the rate of ____________hours per pay period, for a total of _____ hours per fiscal year. Accrual of sick leave is capped at ____________ hours.

Answer 28

4.616;

120;

1,040;

Question 29

Article 16 Section 7 - Sick Leave Pay out on Separation

On the first _____ hours of accumulated leave, the county will purchase back those hours at the rate of one for one.

On the second _____ hours of accumulated leave, the county will purchase back those hours at the rate of one for __________.

Answer 29

720;

320; three;

Question 30

Article 17 Section 1 Personal Time Off

Employees shall receive a total of ______hours or personal time off to be observed at a time mutually agreed to by the employee and the sheriff;

Personal time may be used in _______________ increments.

Answer 30

36;

one-hour;

Question 31

Article 17 Section 1- b Personal Time Off

If an employee doesn’t use their personal time off, they will lose it, unless they can show that they tried to take time off but couldn’t. If they show this in writing, their unused personal time will either be converted to _____________ time if they don’t have much vacation time left, or they will be paid for it if they have already reached their vacation time limit.

Answer 31

vacation;

Question 32

Article 17 Section 2 Funeral Leave

How many days of funeral leave is an employee entitled to under this contract?

Answer 32

Immediate Family - Three (3) days

Any other relative - (1) day

Any other person- (1) day, discretion of the sheriff.

Question 33

Article 17 Section 3 Jury Duty

If an employee is called for jury duty during their normal work hours, they will be _________ for the time they miss. However, they will only be paid for the amount of time required by the court.

If an employee works the night shift before or after their jury duty, they can ask their supervisor to ________ their schedule if possible. The supervisor will try to make the adjustment if it won’t affect the work schedule too much.

Answer 33

paid;

adjust;

Question 34

Article 17 Section 5 Unpaid Leaves

A leave of absence is defined as approval granted to an employee to be absent from work without pay for a specified period of time not to exceed _______ calendar days.

Employees who have completed a minimum of _____ months of continuous service with the office may request a leave of absence. Such request must be submitted to the sheriff and must include _____________and ________ dates.

Answer 34

thirty (30);

six (6);

beggining; end;

Question 35

Article 17 Section 7- FMLA Leave

Sheriff will approve up to an additional ______ days of leave without pay following the expiration of any entitlements under FMLA if the employee presents documentation by a U.S. based health care provider indicating that the employee will return to work within the extension period.

Answer 35

90

Question 36

Article 17 Section 9

With respect to any leave set forth in this Article, an employee who goes on a leave of absence is ____________________ his vacated position upon return, except as otherwise required by law.

Answer 36

not guaranteed;

Question 37

Article 18 Section 1 Time Off for Association Business

The County will ________________ employees to use work time to conduct Association business. Association business must not be conducted at the expense of the County. All association business conducted by an employee in lieu of his work time must be on his own leave without pay, paid for by the ____________, or must be accounted for in the Association leave pool records maintained in accordance with this Article.

Answer 37

not permit;

Association;

Question 38

Article 18 Section 2 Time off Association Business

The county shall deduct _________ hours from each Association member’s credited vacation time and credit the total hours to a pool for use by the association for association business as defined by the contract between the Sheriff and the Association and for the release of the Association President on a full time basis.

Answer 38

5

Question 39

Article 22 Section 2 Injury on Duty

What happens to an employee who gets injured while performing official duties?

Answer 39

The employee will continue to receive their salary for the duration of the incapacitation or the expiration of the term of office to which the Sheriff was appointed or elected, whichever comes first.

Question 40

Article 22 Section 5

Leave taken by employees injured in the course of official duties will not be counted toward the statutory _________ FMLA period.

Answer 40

12-week

Question 41

Article 24 Section 4 Uniform Equipment

The county shall replace or repair each of the foregoing, and personal property, excluding personal clothing, of an employee up to the value of $__________ with respect to each incident if the property is irreparably damaged in the line of duty through no negligence of the employee.

Answer 41

$200

Question 42

Article 24 Section 5 Uniform Equipment

Non-uniformed employees shall receive a clothing allowance of ________________ dollars per month.

Answer 42

fifty ($50.00)

Question 43

Article 27 Grievance and Arbitration Procedure

What are the steps of filing a grievance ?

1.) An employee or employees having a grievance shall submit it in writing to the association with a written copy to the Sheriff and the County Judge’s designee within __________ calendar days following the employee or employee’s actual or constructive knowledge of the alleged act, omission, occurrence, or event giving rise to the grievance.

The association may prosecute a class action grievance in cases where the subject of the grievance is an on-going practice by the county which affects ________ or more employees or the bargaining unit as a whole.

Answer 43

15;

two;

Question 44

Article 27 Grievance and Arbitration Procedure

If the association chooses to pursue a grievance as a class action grievance, neither the individual employee or employees nor the association may pursue a _______________ individual grievance concerning the same matter.

If a grievance (individual or class action) is approved by the association, the association shall give written notice to the Sheriff and the county judge’s designee within __________ calendar days.

Following notice by the Association, the grievance will proceed to Step 2.

Answer 44

separate;

30;

Question 45

Article 27 Grievance and Arbitration Procedure

Step 2

The county judge’s designee will schedule a conference between the appropriate county officials and the association and the Association within _________ calendar days of the conclusion of step 1. If the grievance is not resolved in within ____________ calendar days, it may proceed to arbitration .

Answer 45

(15);

(30);

Question 46

Article 27 Section 3 Grievance and Arbitration Procedure

A notice of intent to appeal arbitration will be given -_____________calendar days after the conclusion of Step 2. Only ______ grievance at a time may be submitted to an arbitrator.

Answer 46

(10);

one;

Question 47

Article 27 Section 4 Grievance and Arbitration Procedure

Simultaneous with the notice provided for in Section 3, the party desiring arbitration shall request a panel of ____________ arbitrators from the American arbitration association. within _______________ calendar days after receipt of such panel, the parties shall attempt to select an arbitrator.

Answer 47

seven (7);

14;

Question 48

Article 28 Impasse Procedure

Fact-finding should start within _____ days of declaring an impasse.
The neutral fact-finder should make recommendations within ______ days of the final fact-finding hearing.

The recommendations are not binding but can be used as a basis for negotiations.

Negotiations should not exceed _____ days after the fact-finder’s findings.
A referendum process can be used for issues presented to the fact-finder.
The referendum election must be held on the first permissible date according to State law.

The parties must agree on issues to submit to voters or each party can submit __________ issues on distinct topics.

The election cost should be shared equally between the parties.
If voluntary mediation is used, the Federal Mediation and Conciliation Service can suggest a mediator.
Fact-finding deadlines are put on hold if an impasse is declared during mediation.
The impasse process does not extend the term of the agreement.

Answer 48

60;

30;

60;

three;