Civil Service Flashcards
Ch. 2 Employment Section 1. Policy
If positions are opened to both new applicants and current employees and all qualifications are equal, the preference shall be given to the _______________.
Current Employee
Ch. 2 Employment Section 2. New Hire Procedures
Any person desiring employment with the Sheriff’s Office must complete an employment application which must be electronically filed with the __________ .
Applicants being considered for employment must also complete a ____________ for the background investigation.
Human Resources Department;
Personal History Statement (PHS)
Ch. 2 Employment Section 2. New Hire Procedures
It is the goal of the Human Resources Department to keep a standing list of at least 1.) _________qualified applicants for entry level positions.
Qualified applicants are those who meet the job requirements and who have successfully passed the background investigation. Qualified applicants will remain on a standing list for no more than 2.) _________ months.
1.) three (3)
2.) six (6)
Ch. 2 Employment Section 2. New Hire Procedures
All applicants must be at least ____________years of age and able to provide proof of age (i.e., driver’s license, passport or birth certificate).
eighteen (18)
Ch. 2 Employment Section 2. New Hire Procedures
The Sheriff’s Office will conduct a background check on candidates being considered for employment. Background checks may include, but are not limited to, the following:
(1) Driver’s license verification
(2) Citation search
(3) ______________
(4) Sex offender registry
(5) Education verification
(6) Reference checks on prior employers
TCIC/NCIS criminal history
Ch. 2 Employment Section 2. New Hire Procedures
New employees will be placed at the entry level of the grade for the position being filled.
Depending on years of experience and education which may be relevant to the position, the Sheriff may place the newly hired employee at a step higher than entry, but no higher than step ______, as cleared
with the Human Resources Department.
Any request for higher step placement than step ______ must be
made directly to ________________.
2
2
Commissioners Court
Ch. 2 Employment SECTION 3. HIRING CRITERIA FOR DETENTION OFFICER, TRAINEE
To qualify for a position as a Detention Officer, Trainee, applicants must meet all requirements as set forth by the Sheriff and the Texas Commission on Law Enforcement Officer Standards and Education to include but not limited to the below:
-Submit an employment application
- Be a U.S. Citizen
- Be at least 18 years of age
- Have a High School Diploma or passed a general educational development (GED) test indicating high
School graduation level
-Have a minimum of 15 college credit hours from an accredited College or University, or a minimum
of two (2) years of Correction or Detention Officer experience , or two (2) years of active military
service, or four (4) years of reserve military service with honorable discharge
- Successfully complete the Physical Fitness Assessment
- Successfully complete a Preliminary Background investigation
- Successfully complete and pass the Written Exam
- Successfully complete the Oral Interview
- Pass the Full-Background investigation, to include a polygraph examination
- Be accepted pending successful completion of medical and psychological evaluations
Ch. 2 Employment SECTION 4. CLASSIFIED EMPLOYEES (Revised January 20, 2021)
Full-Time Employee: An employee who has a regularly assigned work schedule of _____ hours per week or more.
thirty (30)
Ch. 2 Employment SECTION 4. CLASSIFIED EMPLOYEES
Part-Time Employee: An employee who has a regularly assigned work schedule of less than _________ hours per week.
thirty (30)
Ch. 2 Employment SECTION 4. CLASSIFIED EMPLOYEES
______________ employees are defined by the provisions of the Federal Fair Labor Standards Act (FLSA) and are compensated on a salary basis. They have no legal right to receive overtime pay or compensatory time.
Exempt
Ch. 2 Employment SECTION 4. CLASSIFIED EMPLOYEES
_________ employees are defined by the provisions of the FLSA and are compensated on an hourly basis. They may not work in excess of 40 hours per week without compensation at time and one-half according to County overtime pay/compensatory time policies.
Non-exempt
Ch. 2 Employment SECTION 4. CLASSIFIED EMPLOYEES
Civil Service Coverage shall be:
A. All Regular/Full-time and Part-time employees are covered by the provisions of the Civil Service Rules and Regulations, unless otherwise excluded under Rule 2.5.01.
B. _________& _________employees are not covered by the Civil Service System.
Temporary and probationary
Ch. 2 Employment SECTION 4. CLASSIFIED EMPLOYEES
INACTIVE EMPLOYEE:
An inactive employee is an employee who is on an approved leave of absence without pay, in excess of _______continuous days but not to exceed ________ days, and who does not accrue length of service credit for any benefit purposes.
31; 90
2.4.05 EMPLOYMENT PROBATIONARY PERIOD:
All employees failing to successfully complete their probationary period will be terminated without right of appeal.
Any deputy who fails to successfully complete the probationary period following completion of the academy will be transferred back to the Detention Bureau and his former ________ and __________.
class and grade.
2.4.05 EMPLOYMENT PROBATIONARY PERIOD:
The Sheriff may extend an employee’s probationary period, prior to its expiration, in the event the employee’s service to the Office is interrupted during the initial probationary period due to accident, illness, or any other reason or if there are deficiencies in the employee’s performance which could, in the opinion of the Sheriff, be cured with further training or additional time.
In no event may the probationary period be extended for any period greater than __________ additional months.
six (6)
2.4.05 EMPLOYMENT PROBATIONARY PERIOD:
D. Probationary Periods:
(1) Civilian Employees (Except for Communications) – _____________
(2) Communications Employees- _________
(3) Collective Bargaining Employees –___________
1.) six months (6)
2.) One Year (1 yr)
3.) One Year (1 yr)
SECTION 5. EXEMPT EMPLOYEES (Revised January 21, 2020)
2.5.01
The following positions are exempt from the provisions of the El Paso County Sheriff’s Office Civil Service system as authorized by Section 158.038, Local Government Code:
(1) Executive Chief Deputy – Law Enforcement Bureau
(2) Chief Deputy – Detention Services Bureau
(3) Executive Administrative Officer – Administration Services Bureau
(4) Assistant Chief – Detention Facility Division
(5) Assistant Chief – Jail Annex Division
(6) Commander – Patrol Division
(7) Commander – Criminal Investigations Division
(8) Commander – Planning Accreditation and Inspection Division
(9) Public Affairs Director
(10) Executive Assistant to the Sheriff
SECTION 11: RE-EMPLOYMENT (Revised October 20, 2021)
2.11.01
Former employees who separated from service in good standing shall be eligible for re-employment within the County.
Employees who are re-employed within _____ months will be re-instated to the same accrual rate for vacation leave as if no separation had occurred.
If not more than __________ months break in service has occurred, and the position the employee last vacated is vacant, an employee may be re-employed to the grade and step upon which they previously separated, if a vacancy is available, upon recommendation of the Sheriff.
Employees who are re-employed within _______ days will be re-instated to the same sick leave balance and health and dental insurance coverage as if no separation had occurred.
six (6);
six (6);
thirty (30);
USECTION 12: RESIGNATION (Revised March 1, 2017)
2.12.01
An employee who desires to resign in good standing with the County shall submit his written resignation thru _________ to the ___________ who shall forward to Human Resources. Except for good cause, the employee shall give at least ________weeks notice of his intention to resign.
the chain of command;
Sheriff;
two (2);
2.12.01 Resignation
An employee who has not been authorized to take leave and fails to report to work for _________ consecutive work days will be deemed to have resigned and will be removed from the payroll. Records will coded “Resigned-No-Notice Given”.
three (3);
USECTION 13. EFFECTIVE DATE OF SEPARATION
2.13.01
Upon separation, an employee shall be compensated for hours worked and qualifying accrued leave benefits on the date of the employee’s separation. Qualifying accrued leave includes ________ and ________ but does not include sick leave or military leave.
vacation time and compensatory time,
2.13.01 Effective Date of Separation
An employee who has separated from employment for any reason (voluntarily or involuntarily) and who has cleared with the county HR department’s exit checklist, shall be paid in full no later than ____________ occurring after the date of separation.
the next full regularly scheduled pay day
2.16.01 Eligibility for Overtime
Employees eligible to receive overtime pay are employees classified as FLSA ______________.
Non-exempt
2.16.02 ELIGIBILITY FOR OVERTIME
Employees generally ineligible to receive overtime pay are those defined by job function as FLSA Exempt unless expressly approved by ________________.
Commissioners Court
3.2.04 Shift Differential Pay-Procedure
A. The evening shift differential applies to hours consecutively worked between 4:00 p.m. and 12:00 a.m. midnight. (Minimum of 4 hours must be consecutively worked during this time frame.) Employees will be paid an evening shift differential of $ _________ for each hour worked during this time. Hours worked within this timeframe shall be coded Hours Worked and to SDA
0.55
3.2.04 Shift Differential Pay-Procedure
The graveyard shift differential applies to hours consecutively worked between 12:00 a.m.
midnight and 8:00 a.m. (Minimum of 4 hours must be consecutively worked during this
timeframe.) Employees will be paid a graveyard shift differential of $________ for each hour
worked during this time. Hours worked within this timeframe shall be coded to Hours
Worked and SDB
0.70
3.2.05 Shift Differential Pay-Exclusions
C. Funding has been set aside for the Shift Differential Program; however, ________________has final approval of shift differentials and may rescind when conditions warranting the pay premium are no longer applicable or funds are no longer available.
Commissioners Court
SECTION 3: OVERPAYMENTS, UNDERPAYMENTS AND REPAYMENT
____________ is defined as compensation paid to an employee in excess of the amount owed for a given pay period. _____________ are payments made without authorization and must be repaid regardless of the origin, error or amount.
Overpayment
3.3.04
In the event an error is identified, the Sheriff’s Office payroll section shall report all overpayments/underpayments to HR as soon as possible, but no later than ________ after the error is discovered.
5 days
The employee will be provided with an Overpayment and Repayment Plan Agreement which allows the employee to select their repayment preference. This agreement must be completed and signed by the employee and returned to HR within _____________ from the date of Notice of Overpayment, unless the employee chooses to dispute the matter. (See Section 3.3.06 A of this policy.) Signed agreements will then be referred to Payroll for processing.
10 business days
3.5.04
Earning Compensatory Time
Non-exempt employees who are authorized or permitted to work in excess of forty (40) hours in a workweek are entitled to compensatory time off at a rate of _________________ for all time actually worked over forty (40) hours in a workweek. Paid or unpaid leave of any type taken during a workweek does not count as hours worked in computing overtime.
one and one-half times
3.5.10 Exempt employees elected officials
Exempt Employees
There is _______________________________, to pay overtime or grant compensatory time to FLSA-exempt employees. The Sheriff or designees may grant compensatory time off on an hour for hour basis for hours worked in excess of the forty (40) hour work week to an exempt employee.
no legal requirement, nor is the County obligated
3.7.03 Kronos Codes
Non-exempt employees who code hours in excess of 40 hours per week will accrue _______________ in accordance with the Fair Labor Standards Act (FLSA)
compensatory time
Sick Leave
5.2.01
All full time, regular non-elected employees who have completed ______days of full time service are eligible to use accrued sick leave with pay when the employee is unable to perform his duties because of personal medical needs, family care or bereavement, care of an immediate family member with a serious health condition, or adoption-related purposes
90;
5.2.02
Sick leave is accumulated from the date of employment for all full time regular non-elected employees at the rate of _________ hours per pay period. (120 hours per year.) Maximum accumulation is ___________ hours
(90 days).
4.6153; 720
5.2.03
To be eligible for paid sick leave, the employee is required to notify his/her supervisor at the beginning of the workday, at least _____ hour prior to the scheduled reporting time, unless exigent circumstances exist.
Absences of __________ or more consecutive workdays for sick leave or dependent illness must be verified by a licensed physician. Written verification, in the form of a certificate or statement, must be presented to the supervisor upon returning to work. Written verification may also be required for any illness or injury if sick leave abuse is suspected.
one;
three (3)
5.2.04
Once notice of separation is given, the employee ________________take leave without prior approval from the ________ except for employees covered by the Agreement between El Paso County and the El Paso County Sheriff’s Officer’s Association.
may not;
Sheriff
5.2.05
Immediate family member is defined for purposes of this policy as:
spouse, registered domestic partners, children, parents, grandparents, grandchildren, siblings, guardianship relationship, and in-laws and step/half relationships with the same degree.
5.2.06
In the event the employee’s sick leave balances are depleted, the employee may qualify for sick leave donations in accordance with the ________________.
County’s Sick Leave Pool Program.
