Element 2

Question 1

What is OHSMS?

Answer 1

A systematic approach to the management of an
organisation’s health and safety is referred to as an Occupational Health and Safety Management System (OHSMS).

Question 2

PDCA cycle?

Answer 2

Both SMSs are based on what is known as the PDCA management cycle:

• Plan – set your aims and objectives and then plan how to achieve
them.
• Do – put your plans into effect; implement them.
• Check – monitor your performance towards the aims and objectives
that you set yourself.
• Act – routinely review progress and change what you are doing if it
looks like you are missing your targets.

Question 3

Define Policy?

Answer 3

The foundation stone of an effective OHSMS in any organisation is the health and safety policy. A good health and safety policy sets out the organisation’s general approach and commitment to achieving particular aims and objectives. It provides
a framework of general and specific health and safety responsibilities for staff, and guidance on the detailed operational arrangements to be taken to protect employees and others from harm as a result of workplace activities.

Question 4

Three parts of policy?

Answer 4

. General Statement of Intent/ Statement of General Policy – the organisation’s philosophy in relation to the management of health and safety.

• Organisation section – indicates the chain of command for health and safety management and identifies roles and responsibilities.

• Arrangements section – outlines the arrangements that exist for the effective management of health and safety in general terms (e.g. how risk assessments are to be carried out) and also deals with the management of specific issues (e.g. arrangements
for ensuring the safety of visitors).

Question 5

Permit to Work?

Answer 5

A formal, documented safety procedure forming part of a safe system of work, which ensures that all
necessary actions are taken before, during and after particularly high-risk work.

Question 6

SMART OBJECTIVES?

Answer 6

• Specific – a clearly defined, precise objective.
• Measurable – it is possible to measure achievement of (or progress towards) the target; usually by quantifying
the objective.
• Achievable – it can be done, it is possible.
• Reasonable – within the timescale set and with the resources allocated.
• Time-bound – a deadline or timescale is set for completion of the objective.