Documentation Flashcards
Types of documentation
3-part accession number, condition report, provenance, exhibition history, etc
Collections Management Policy Importance
Should have a collections management policy that will outline the museum’s collection, explain how the museum cares for the objects, how it makes the collection available for the public, and defines the roles for the parties responsible for the collection.
What should registrar do with documentation
Registrar keeps documentation of accessioned objects and objects on loan
What should accession records do
Accession record should inform if it was a donation, purchase, what the provenance is. Where its location is in storage.
What is the 3 part accession number
1st digit refers to year it was accessioned. 2nd digit refers to donation number of that year. 3rd digit refers to object number within the donation. Then parts of the object is a,b,c,etc.
example: 2012.3.1
What does a curatorial catalog have?
has description of the object and its historical context.
Include photos. Explain why it’s important to the collection. Include predominant material, color. You want to leave enough information that someone can understand what it is without a photo.
When should condition reports be done?
when it enters collection, during its movement or handling, when it’s requested for exhibitions and loans.
What should condition report include?
Condition report is an account of the objects condition at any moment in time. Include photos. Provide description of the nature, location and extent of defects.
What should the exhibition history have?
Should document loan history, exhibition history (display method, dates, location of exhibit).
What happens when an object is treated?
Log conservation treatments and include photos.
