Digitization and Digital Preservation Standards Flashcards
Why digitize?
First, to preserve documents. Digitalization allows people to read older or unique documents without damaging the original. Second, to make the documents more accessible. Digitization allows more users to access the same document simultaneously and bring together scattered materials on a specific topic. Lastly, to reuse. Digitization convert documents into different formats and it helps the content to adapt in different purpose.
Things to consider when digitizing
Document value (is it worth digitizing?), user demand (is there enough demand?), fit into collection(do the documents for a collection?), ease of digitization(how easy will it be to digitize?), number of pages (how many pages does it have to digitize?), copyright, security (what about the copyright and security?), particular request
OCR
Optical Character Recognition
Documents not worth digitizing
Out of date, poor quality printing, content not relevant to collection, materials with no copyright permission, sensitive material
Basic facilities and requirements for digitization
Scanning, OCR, word processing, spellchecker, image management, video and audio capture, personnel, cost
To convert the hardcopy image to a digital one, and then into text that a word processor can understand. A ‘lite’ version of scanning and OCR software is normally provided when you buy a scanner
Scanning and OCR
To correct text errors and to optimize page layout
Word processor and spellchecker
To convert files from one format to another
File conversion
To view, modify and manage images
Image management
To edit images
Image editing
To create PDF documents
PDF Creation
To read PDF documents
PDF viewing
Issues and factors affecting preservation
Information carriers are preserved as objects and all of it disintegrates in time; only the speed of decay differs. In digital copying, each copy has the same quality. In analogue copying, each new generation of copy has decreased quality.
Preservation solutions and best practices
Monitoring the development around you, refreshing and migrating your digital objects if necessary and continuous change and development of hardware, software, media and formats.
What can maintain the continuous readability of media?
Measurement of media quality, storage in appropriate conditions, storage of digital objects in multiple copies and locations, parallel storage of digital documents in clearly defined structures and formats for use in other applications
