Different job roles and responsibilities Flashcards
Different job roles:
As a business grows from the start-up phase and the organisational structure becomes more formalised, the business will split the workload up between different people to ensure there is no duplication of work. Each staff member will then have a clearly defined job role with different responsibilities attached that they must fulfil within the organisation.
By organising the business in this way, employees and the business will be able to operate more efficiently.
Managing director/CEO:
The Managing Director or CEO is the highest ranking person in an organisation and has ultimate authority within the business.
Directors (2):
- Below the CEO/MD in the hierarchy, there will be several directors. In a large company, a director will be in charge of a department of functional area, for example the Finance Director.
- Collectively, directors will form the Board of Directors who manage the company at a strategic level.
Managers:
Types of managers (3):
In a large organisation, there may be several levels of management in the hierarchy.
- Senior managers (will be responsible for a significant part of the business operation and will be in charge of the performance of a number of employees; report directly to the directors)
- Middle managers (underneath the senior managers)
- Junior managers (underneath the senior managers)
Team leaders/supervisors (2):
- In a large business, teams of workers will often have one person who is more senior than them, who will, in turn, report into a manager.
- As well as working as part of the team, a team leader will have some responsibilities in making sure that the team operates effectively.
Operatives/shop floor workers:
Operatives or shop floor workers carry out basic tasks that keep the business running smoothly.
Support staff:
There may be some employees whose role is to provide assistance to any area of the organisation. They generally have specialist knowledge or skills.
Recruitment and selection -
- is the process of identifying the need for a job, defining the requirements of the position and the job holder, advertising the position and choosing the most appropriate person to fill the vacant post.
Reasons for job vacancies arise in organisations (7)
- An entrepreneur needs to employ staff to assist him/her in running the business
- Expansion
- Promotion
- Staff dismissal
- Maternity or sick leave
- Retirement
- Leaving to work elsewhere
What would you need to do to apply for a job? (4)
- Complete (application form)
- Complete (a CV - curriculum vitae)
- Gather (references and include these on your CV)
- Create (an application letter)
Recruitment and selection process (9)
- Draw up a job analysis
- Job description
- Person specification
- Job advertisement
- Apply for the job
- Long list/short list; interviews/testing; assessment centre
- Selection and references
- Offer letter or rejection letters
- Contract of employment
What does a business need to do? (7)
- Spot the vacancy that needs filling
- Produce a job description
- Produce a person specification
- Advertise the job either internally or externally
- Short list from the interviews (looking at their CV, application form and letter)
- Complete interviews and selection
- Fill the vacancy
Job description (2)
- Give information to prospective employees about what the job actually involves.
- Information on the types of responsibilities and duties that the employee is expected to carry out.
Person specification (2)
- This document provides information about the type of person that the business is looking for to do the job.
- It will detail their attributes and personality traits.
Application form -
- the series of questions a job-seeker must fill in when trying to get an employer interested in interviewing them.
