Definitions Flashcards

1
Q

Project

A

Temporary endeavor that produces a unique product, service, or result

  • has a definite start and end date
  • must be temporary
  • unique output
  • progressively elaborated
  • produces service, product or result
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2
Q

Progressively elaborated

A

As time progresses, things become more elaborated, you get more information, estimates become more precise

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3
Q

Project management

A

Application of knowledge, skills, tools, and techniques to satisfy project requirements

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4
Q

Value of projects

A

Answers “why should we undertake this project?”

  • no project should happen if no value is added
  • value can be money, brand reputation, improve product or service, etc
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5
Q

Operations management

A

Deals with ongoing production of goods and services

-operations are ongoing
- different than a project which is temporary
- ex) sales

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6
Q

Portfolio management

A

A collection of projects, programs, subsidiary portfolios, and operations managed as a group to achieve strategic objectives

  • working to accomplish outcomes and overall strategies of the business
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7
Q

Phase

A

A phase is a collection of logically-related project activities that culminate in completion of deliverable

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8
Q

Phasegate

A

Meeting at the end of phase to determine if you move on to next phase or if the project is over

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9
Q

Deliverable

A

Any unique and verified product, service, or result if a phase

  • can be tangible or intangible
  • must be accepted by customer or sponsor
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10
Q

Program management

A

Group of related projects in a coordinated way to obtain benefits and control not available from managing them individually

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11
Q

Program

A

Group of related projects

  • a program ALWAY has projects
  • interdependency of these projects within a program
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12
Q

Project lifecycle

A

Representation of phases that project typically goes through from start to finish

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13
Q

Predictive lifecycle

A

Also referred to as traditional or waterfall

  • set scope and plan from the beginning with no changes, and little or no interaction with customers
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14
Q

Change driven lifecycle

A

Includes iterative, incremental, and adaptive

  • customer gives feedback and changes are made throughout the project
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15
Q

Hybrid lifecycle

A

Uses both predictive and adaptive principles

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16
Q

Project governance

A

Frameworks, functions, and processes that guides project management activities in order to make a unique product, service or result to meet company goals

17
Q

Stakeholders

A

Individuals, groups, or organizations that may affect, be affected, or perceive to be affected by a project

Key stakeholders: PM, customer, project team, project sponsor, functional manager

18
Q

Functional manager

A

Department manager or director that generally controls resources

Ex) IT director

19
Q

Project manager

A

Leads project, authorized to make decisions, responsible for success or failure of project, responsible for processes and resources

20
Q

Project coordinator

A

Weaker than the PM

May be authorized to make some
Decisions

21
Q

Project expeditor

A

Weakest role of PM world

Very limited decision making authority

22
Q

Project management office (PMO)

A

Organizational structure that standardized the processes and facilitated sharing of resources, methodologies, tools and techniques

  • PMO is there to help— the PM should turn to PMO when issues arise
23
Q

Supportive Project Management Office (PMO)

A

Supports project manager by providing templates, trainings, lessons learned

24
Q

Controlling PMO

A

The PMO Determines framework or methods, makes the PM use specific forms

25
Directive PMO
PMO controls the project. The project manager will be assigned and will report to PMO
26
organizational structures
Deals with who has the powers or resources
27
Functional organizations
Structure that groups staff members according to their area of expertise (sales, marketing, etc). Functional structures require the project team members to report directly to functional manager * PM has very little power in a functional organization
28
Project oriented organizations (projectized)
Structure where the project manager has greatest amount of authority The project team is assigned to the project full time No contention with functional manager
29
Strong matrix
Project manager is full time PM is most of the control over the project. Works with functional manager for resources
30
Weak matrix
Closest to functional- PM is part-time Relies on functional manager for structure
31
Constraint
A limitation to a project
32
6 constraints
- scope - schedule - cost - risk - quality - resources
33
Input
Starting point for process, raw materials to begin execution
34
Tools and techniques
Actions or materials used to transform raw materials to output
35
Output
End result of efforts
36
Servant Leadership
A method of leadership usually used in agile that is based on understanding and addressing the needs and development of project team members - places emphasis on members growing individually to allow the team to grow - includes obstacle removal, diversion shield, encouragement and development opportunities