Definitions

Question 1

Project

Answer 1

Temporary endeavor that produces a unique product, service, or result

• has a definite start and end date
• must be temporary
• unique output
• progressively elaborated
• produces service, product or result

Question 2

Progressively elaborated

Answer 2

As time progresses, things become more elaborated, you get more information, estimates become more precise

Question 3

Project management

Answer 3

Application of knowledge, skills, tools, and techniques to satisfy project requirements

Question 4

Value of projects

Answer 4

Answers “why should we undertake this project?”

• no project should happen if no value is added
• value can be money, brand reputation, improve product or service, etc

Question 5

Operations management

Answer 5

Deals with ongoing production of goods and services

-operations are ongoing
- different than a project which is temporary
- ex) sales

Question 6

Portfolio management

Answer 6

A collection of projects, programs, subsidiary portfolios, and operations managed as a group to achieve strategic objectives

• working to accomplish outcomes and overall strategies of the business

Question 7

Phase

Answer 7

A phase is a collection of logically-related project activities that culminate in completion of deliverable

Question 8

Phasegate

Answer 8

Meeting at the end of phase to determine if you move on to next phase or if the project is over

Question 9

Deliverable

Answer 9

Any unique and verified product, service, or result if a phase

• can be tangible or intangible
• must be accepted by customer or sponsor

Question 10

Program management

Answer 10

Group of related projects in a coordinated way to obtain benefits and control not available from managing them individually

Question 11

Program

Answer 11

Group of related projects

• a program ALWAY has projects
• interdependency of these projects within a program

Question 12

Project lifecycle

Answer 12

Representation of phases that project typically goes through from start to finish

Question 13

Predictive lifecycle

Answer 13

Also referred to as traditional or waterfall

• set scope and plan from the beginning with no changes, and little or no interaction with customers

Question 14

Change driven lifecycle

Answer 14

Includes iterative, incremental, and adaptive

• customer gives feedback and changes are made throughout the project

Question 15

Hybrid lifecycle

Answer 15

Uses both predictive and adaptive principles

Question 16

Project governance

Answer 16

Frameworks, functions, and processes that guides project management activities in order to make a unique product, service or result to meet company goals

Question 17

Stakeholders

Answer 17

Individuals, groups, or organizations that may affect, be affected, or perceive to be affected by a project

Key stakeholders: PM, customer, project team, project sponsor, functional manager

Question 18

Functional manager

Answer 18

Department manager or director that generally controls resources

Ex) IT director

Question 19

Project manager

Answer 19

Leads project, authorized to make decisions, responsible for success or failure of project, responsible for processes and resources

Question 20

Project coordinator

Answer 20

Weaker than the PM

May be authorized to make some
Decisions

Question 21

Project expeditor

Answer 21

Weakest role of PM world

Very limited decision making authority

Question 22

Project management office (PMO)

Answer 22

Organizational structure that standardized the processes and facilitated sharing of resources, methodologies, tools and techniques

• PMO is there to help— the PM should turn to PMO when issues arise

Question 23

Supportive Project Management Office (PMO)

Answer 23

Supports project manager by providing templates, trainings, lessons learned

Question 24

Controlling PMO

Answer 24

The PMO Determines framework or methods, makes the PM use specific forms

Question 25

Directive PMO

Answer 25

PMO controls the project. The project manager will be assigned and will report to PMO

Question 26

organizational structures

Answer 26

Deals with who has the powers or resources

Question 27

Functional organizations

Answer 27

Structure that groups staff members according to their area of expertise (sales, marketing, etc).

Functional structures require the project team members to report directly to functional manager

• PM has very little power in a functional organization

Question 28

Project oriented organizations (projectized)

Answer 28

Structure where the project manager has greatest amount of authority

The project team is assigned to the project full time

No contention with functional manager

Question 29

Strong matrix

Answer 29

Project manager is full time

PM is most of the control over the project. Works with functional manager for resources

Question 30

Weak matrix

Answer 30

Closest to functional- PM is part-time

Relies on functional manager for structure

Question 31

Constraint

Answer 31

A limitation to a project

Question 32

6 constraints

Answer 32

• scope
• schedule
• cost
• risk
• quality
• resources

Question 33

Input

Answer 33

Starting point for process, raw materials to begin execution

Question 34

Tools and techniques

Answer 34

Actions or materials used to transform raw materials to output

Question 35

Output

Answer 35

End result of efforts

Question 36

Servant Leadership

Answer 36

A method of leadership usually used in agile that is based on understanding and addressing the needs and development of project team members

• places emphasis on members growing individually to allow the team to grow
• includes obstacle removal, diversion shield, encouragement and development opportunities