Deck 2 Flashcards
Reasons for Project Initiation
Meet legal or social requirements, Satisfy stakeholder needs, Implement or change or business or tech strategies, Create or improve products or processes.
Process Groups
Initiating, Planning, Executing, Monitoring and Controlling, Closing.
Project Integration Management Processes
Develop project charter Develop project management plan Direct & manage project work Manage project knowledge Monitor and control project work Perform integrated change control Close project or phase.
Project Integration Management Key Concepts
Integration management, Project charter, Project management plan.
Project Scope Management Processes
Plan scope management, Collect requirements, Define scope, Create WBS, Validate scope, Control scope.
Collect Requirements Key Tools
Brainstorming, Interviews, Focus groups, Surveys, Benchmarking, Document analysis, Voting, Multi-criteria decision analysis, Affinity diagrams, Mind mapping, Nominal group technique, Observations and conversations, Facilitation, Context diagrams, prototypes.
Collect Requirements Key Outputs
Requirements Traceability Matrix
Requirements Documentation
Scope Baseline Components
Project Scope Statement WBS Work Packages Planning Package WBS Dictionary
Project Schedule Management Processes
Plan Schedule Management Define Activities Sequence Activities Estimating Activity Durations Develop Schedule Control Schedule
Define Activities Key Outputs
Activity List
Activity Attributes
Milestone List
Sequence Activities Key Tools
Dependency Determination & Integration
Precedence Diagramming Method (Finish-Finish, Finish-Start, etc)
Leads & Lags
Develop Schedule Key Tools
Schedule Network Analysis Critical Path Method Resource Optimisation Schedule Compression Agile Release Planning
Develop Schedule Key Outputs
Schedule Baseline
Project Schedule
Schedule Data
Project Calendars
Estimate Activity Durations Key Techniques
Bottom-Up Estimating
Analogous Estimating
Parametric Estimating
Three-Point Estimating
Estimate Activity Duration Key Outputs
Duration Estimates
Basis of Estimates
Project Cost Management Processes
Plan Cost Management
Estimate Costs
Determine Budget
Control Costs
Estimate Costs Key Outputs
Cost Estimates
Basis of Estimates
Determine Budget Key Outputs
Cost Baseline
Project Funding Requirements
Determine Budget Key Tools
Cost Aggregation Data Analysis Historical Information Review Funding Limit Reconciliation Financing
Control Costs Key Techniques
Earned Value Analysis
Variance Analysis
Trend Analysis
To-Complete Performance Index
Schedule Variance Formula
SV = EV - PV
Cost Variance Formula
CV = EV - AC
Schedule Performance Index Formula
SPI = EV / PV
Cost Performance Index Formula
CPI = EV / AC
Project Quality Management Processes
Plan Quality Management
Manage Quality
Control Quality
Cost of Quality Types
Cost of Quality
Cost of Conformance
Cost of Non-Conformance
Plan Quality Management Key Outputs
Quality Management Plan
Quality Metrics
Quality Management Tools
Data Representation Data Gathering Data Analysis Audits Design for X Inspection Testing & Product Evaluations
Project Resource Management Processes
Plan Resource Management Estimate Activity Resources Acquire Resources Develop Team Manage Team Control Resources
Plan Resource Management Key Tools
Organisational Theory
Data Representation
Plan Resource Management Key Outputs
Resource Management Plan
Team Charter
Estimate Activity Resources Key Outputs
Resource Requirements
Resource Breakdown Structure
Basis of Estimates
Acquire Resources Key Tools
Pre-Assignment
Virtual Teams
Multi-Criteria Decision Analysis
Negotiation
Develop Team Key Tools
Co-Location Virtual Teams Communication Technology Interpersonal Skills Recognition & Rewards Training Individual & Team Assessments
Conflict Resolution Techniques
Withdraw/Avoid Smooth/Accommodate Compromise/Reconcile Force/Direct Collaborate/Solve
Project Communications Management Processes
Plan Communications Management
Manage Communications
Monitor Communications
Communication Methods
Push Communication
Pull Communication
Interactive Communication
Communication Model Steps
Encode Transmit Noise Decode Acknowledge Feedback/Response
Communications Channels Formula
# of stakeholders = n # of communication channels = n(n-1)/2
Project Risk Management Processes
Plan Risk Management Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Response Implement Risk Responses Monitor Risks
Project Risk Management Key Concepts
Risk
Probability
Impact
Risk Register
Identify Risks Data Gathering Techniques
Brainstorming
Checklists
Interviewing
Identify Risks Data Analysis Techniques
SWOT analysis
Root Cause Analysis
Document Analysis
Assumption Analysis
Perform Quantitative Risk Analysis Tools
Simulations
Sensitivity Analysis
Decision Tree Analysis
Influence Diagrams
Negative Risk Responses (Threats)
Avoid Transfer Mitigate Accept Escalate
Positive Risk Responses (Opportunities)
Exploit Enhance Share Accept Escalate
Project Procurement Management Processes
Plan Procurement Management
Conduct Procurements
Control Procurements
Plan Procurements Management Key Outputs
Procurement Management Procurement Strategy Procurement SOW Bid Documents Make or Buy Decisions Source Selection Criteria Independent Cost Estimates
Conduct Procurements Key Tools
Advertising
Bidder Conferences
Data Analysis
Interpersonal Skills
Control Procurements Key Tools
Data Analysis
Claims Administration
Audits
Contract Types
Fixed Price
Cost-Reimbursable
Time & Materials
Project Stakeholder Management Processes
Identify Stakeholders
Plan Stakeholder Engagement
Manage Stakeholder Engagement
Monitor Stakeholder Engagement
Initiating Process Group Tip
Only two processes
Develop Project Charter and Identify Stakeholders
Planning Process Group Tip
Usually includes “plan”, “estimate”, or “define” in the name.
Executing Process Group Tip
Usually includes “manage”, “conduct”, or “acquire” in the name.
Monitoring and Controlling Process Group Tip
Always includes “monitor”, “control”, or “validate” in the name.
Closing Process Group Tip
Only one process.
Close Project or Phase.
