Data Mangment Flashcards
What acts govern data management?
Data Protection Act 2018
Freedom of Information Act 2000
Define what the Freedom of Info act (2000) does?
-Provides public access to info held by public authorities - Members of the public entitled to request info (not personal info like health records tho)
-Public authorities obliged to publish certain info about their activities
Define GDPR
General Data Protection Regulation
What are the 7 key principles of GDPR
-Lawfullness, fairness & transparency
-Purpose Limitation
-Data minimisation
-Integrity & confidentiality
-Accuracy
-Accountability
What is ISO
International Organisation for Standardisation
A worldwide federation of national standard bodies
What is ISO 9001?
Quality management system
Helps improve companies performance, meet customer expectations and demonstrate their commitment to quality
What is ISO 14001?
Environmental Management System
Provides a framework for organisations to design and implement EMS
How much can you be fined for a data breach?
£17.5mill or 4% of annual turnover under the Data Protection Act 2018
What are the eight principles of GDPR UK?
FAT SPAMS
Fairness, Accuracy, Transparency
Storage, Purpose limitation, Accountability, Minimisation & Security
What are the individual rights under the UK GDPR act?
Right to;
be informed, access, rectification, erasure, restrict processing, data portability, to object, automated decision making.
How should a data breach be dealt with?
-Personal data breaches have to be reported to the ICO (information commissioners office) without undue delay - within 72 hours.
-Determine what’s happened
-Try to contain the breach - i.e try to recover data if possible
-Assess the risk and if necessary inform those affected
-Put steps in place to reduce the risk of a repeat
What is meta data?
The data title of smaller data but not the content of the data.
I.e- author is the meta data but the books are the data
What are the different methods of collecting data?
Quantitative: questionnaires, surveys, documents and records
Qualitative: Interviews, focus groups, observations and oral histories
Where do you collect data from?
Data sources i.e Agency Pilot
How do you analyse data?
(Five steps)
- Identify questions
- Collect and store data
- Clean and prepare data
- Analyse data
- Visualise and communicate data
How is your companies data stored?
Our data is stored in the cloud, remotely meaning it is accessible from multiple locations
How do you ensure data is reliable?
-Use trusted sources
-use up to date sources
-Unbiased analysis of data
-Repeat data collection over multiple days
How long should data be kept for?
6 years from when service was provided
6 years from when loss was suffered
A long stop of 15 years if claimant didn’t know loss was suffered earlier
12 years depending on type of instruction and type of claim
How can you protect you system from cyber attacks?
-Update systems as and when needed
-Softwear patches on flaws
-Encrypt data
-Add firerwalls
-Add cyber insurance
-Regular password changes
-Multifactor authentication
How can you insure an installed system is secured?
-Install security updates
-Install anti virus softwear
-Make sure there are no leaks in firer wall
-Schedule regular backup of data or hold in the cloud
Who does the privacy and electronic communications regulations 2003 apply to?
Everyone - aims to protect consumers right to privacy (companies and businesses)
Regulates digital marketing & cookies
Works alongside GDPR to provide greater protection
Latest amendment bans cold calling
What is copyright?
ownership of control of the rights to the use and distribution of certain works of creative expression
What is intellectual property?
Intangible creations of the human intellect (i.e literally works, images, designs etc…)
What are the limitations of primary and secondary data sources?
Primary data is more accurate and reliable while secondary data is relatively less reliable and accurate. This is mainly because the secondary data sources are not regulated and are subject to personal bias.
What is the difference between primary and secondary data?
Primary data refers to the first hand data gathered by the researcher themselves.
Secondary data means data collected by someone else earlier
Whats the difference between a deed and registerd title?
A deed is a document that states you own a property, when a title is the concept of legal ownership that the deed grants.
What is an index map?
Index map is a finding aid for a set of maps covering regions of interest along with a name or number of the relevant map sheet.
Squares on maps giving reference to other maps like an index
What is blockchain?
Introduced in 1991. Gained popularity with the rise of crypto currencies to stop ‘double spending’
A shared, immutable ledger that facilitates the process of recording transactions and tracking assets in a business network.
How have you advised on data storage?
I advised my client in regards to my example Chi Tev that our data are secured on files protected by two factor authentication and firer wall
How do you benchmark from anaylsed historic data?
Define scope and criteria for analysis before analysing data
How does blockchaining create greater transparency?
Once data (i.e- a transaction) is uploaded to the systems it can’t be deleted, another block has to be added to the thread.
No one organisation has control over the system
Where are your companies servers
Our servers are located within the UK server base of Microsoft with all VH data being stored and backed up within the UK.
We can only access our data within the UK
What is an Electronic Data System?
All information/data that is received, sent, stored, created, processed, transferred or communicated in any way.
Includes computer files, email , voicemail and internet
How do electronic data systems work?
I.e sharepoint or emails
Primarily cloud based
A system for storing and processing data
What is a centralised database?
A network architecture where all processing is conduct on a mainframe.
I.e sharepoint
What are technical libraries?
*mainly used for construction
Library of documentation maintenance by the contractor containing documentation relating to contractor deliverables
What are Property Information Tools?
Things like Business rates register, EPC register, companies house, nimbus, AP
What is BIM?
Building Information Modelling
A process for creating and managing information on a construction project
Define benchmarking?
A standard or point of reference against which things can be compared.
The benchmark is often set from historic data ie financial predictions from historic accounts
How would you comply with a clients data security requirement?
Understand what their requirement is
Check it against the system/practices
Come up with a plan to be compliant
What is agency pilot?
A customer relationship management system
What’s the difference between the Data Protection act and GDPR?
GDPR= Personal data
DPA= All data
The acts work together to protect data
What data system would you recommend?
Sharepoint because it is what I have had experience with.
Would suggest they seek professional advice from an expert
How can you send documents securely?
Password protected files
Encrypted email
Encrypted cloud storage
