Data Management - SOE

Question 1

You’ve mentioned GDPR. What is the purpose of GDPR?

Answer 1

• Protects individuals personal data

Question 2

Do you know how consent conditions have been strengthened under GDPR?

Answer 2

• Must be given for the purpose for data processing, must be clear and distinguishable from other matters and provided in easily accessible form, must be as easy to withdraw as it is to give

Question 3

Please give some examples of the personal data that is protected under GDPR that your company holds?

Answer 3

• Names, email address, photo, payment details of employees
• Names, email addresses and bank details of Landlord and/or Tenant (bank details for refunds)

Question 4

How do you ensure the data on the systems you use is accurate?

Answer 4

• Internal and external systems get audited
• Prelists get raised

Question 5

You’ve mentioned the systems you use for your PM role, please can you name some of the disadvantages of these systems?

Answer 5

• Human error
• Security as not managed by the firm
• Glitches in the system cannot be updated in house

Question 6

What legislation do you comply with when storing T data?

Answer 6

• Data Protection Act 2018 and UK GDPR 2021

Question 7

What are principles of DPA 2018?

Answer 7

• 7 principles: accuracy, accountability, storage limitaiton, purpose limitation, lawfulness/fairness/transparency, data minimisation, integrity

Question 8

How long do you keep data if property sold and you no longer manage?

Answer 8

• No longer than necessary
• Wise to keep for minimum 6 years

Question 9

How do you ensure GDPR compliance and security in office?

Answer 9

• Clear desk policy, lock screens, external back-up drive, password protection

Question 10

Can you name any recent Data Management regulation?

Answer 10

• UK GDPR 2021 and Data Protection Act 2018 (updated from 1998 version)