Data Management Application Software

Question 1

What does data management a/s support?

Answer 1

The storage, retrieval and manipulation of related data

Question 2

List two basic types of data MGT a/s

Answer 2

Simple filling programs —patterned after traditional manual data filling techniques
- database management programs— take the advantages of Computers extremely fast and accurate ability to store and retrieve data primary and secondary storage.

Question 3

Define database

Answer 3

A collection of data organised in a manner that allows access, retrieval and use of that data.

Question 4

What does data database software allow users to create?

Answer 4

To create, access and manage the database

Question 5

Why do users build a database

Answer 5

Inorder to later access, review and update particular pieces of information in an organised manner.

Question 6

List examples of of database software

Answer 6

Microsoft access
Cloud based database software

Question 7

List features of data base application software

Answer 7

It has fields—a single entity in a database
Record—decribes fields of an entity
Primary key— independent and cannot be duplicated
Flexible

Question 8

Define word processing applications software

Answer 8

A type of a/s that allows the user to create and manipulate the document

Question 9

What integrated programs does word processing a/s consist of and what are they referred to?

Answer 9

Set of programs including
Formatting program
Print program
Dictionary
Grammar C hacker
Mailing programs
Editing programs
Integrated graphics and charts
Drawing programs
Style
They are referred to as WYSIWYG

Question 10

What are the main features of WPAS?

Answer 10

They usually have icons
It is interactive
It is user friendly

Question 11

What are the main advantages of WPAS?

Answer 11

It is capable of displaying the text material on the screen exactly or almost exactly as it will look on the final printed page

The main advantages of word processing application software include:

1. Efficient Writing and Editing: Word processors make writing, editing, and formatting text easier and faster.
2. Error Reduction: Built-in spell checkers and grammar checkers help reduce errors and improve document quality.
3. Flexibility and Customization: Users can choose from various templates, fonts, sizes, and styles to customize their documents.
4. Time-Saving: Word processors automate many tasks, such as formatting, indexing, and table of contents generation.
5. Collaboration and Sharing: Documents can be easily shared, edited, and collaborated on with others.
6. Storage and Retrieval: Word processors allow for easy storage and retrieval of documents.
7. Improved Appearance: Word processors offer various formatting options, making documents more visually appealing.
8. Search and Replace: Users can quickly search for and replace specific text within a document.
9. Version Control: Word processors often include version control features, allowing users to track changes and revisions.
10. Enhanced Productivity: Word processors streamline the writing and editing process, increasing overall productivity.

Question 12

What general steps do you follow when creating a document?

Answer 12

Create doc— edit doc— format—view— print