Data management Flashcards
Can you give me examples of how you use data management and the benefits of this?
On the Barony Campus we use a system called 4Projects which allows all members of the project team to upload and download information easily. The benefits of this is information sharing and it is readily accessible. It also means should someone leave a company then information is not lost / stored in emails.
What is BIM? What is its use and when would it be used?
Building Information Modelling and is used to provide 3D models of a building.
Are you aware of any legislation with regards to data management?
Data Protection Act, General Data Protection Regulations
Are you aware of any legislation with regards to accessing official information?
Freedom of Information Act
You mention in your submission that you are aware of the General Protection Data Regulations 2018? Under what law is this a regulation in?
EU Law
What UK government act is GDPR covered in?
Data Protection Act
If you were to send out sensitive data, for example a drawing , via email how might you protect this?
You could issue this as a file transfer with a password access and there’s an option where the link cannot be forwarded to another party.
Data Management - when in the life cycle of a project when does your company collate cost data?
At the base date - which is typically 10 dates after the tender return
What are the main principles of the Data Protection Act 1998?
The Data Protection Act was developed to give protection and lay down rules about how data about people can be used.
The Data Protection Act controls how your personal information is used by organisations, businesses or the government.
The Data Protection Act sets out eight principles governing the use of personal information which we must comply with, unless an exemption applies.
Everyone responsible for using data has to follow strict rules called ‘data protection principles’. They must make sure the information is:
1. used fairly and lawfully
2. used for limited, specifically stated purposes
3. used in a way that is adequate, relevant and not excessive
4. accurate
5. kept for no longer than is absolutely necessary
6. handled according to people’s data protection rights
7. kept safe and secure
8. not transferred outside the European Economic Area without adequate protection
Which independent body is responsible for enforcing the Data Protection Act 1998?
The Information Commissioner is the person who has powers to enforce the Act.
How do you ensure that data that you hold on clients and applicants is kept secure and confidential?
Back up or copy essential data
What security does SharePoint offer?
All customer data stored in SharePoint Online is encrypted
Parties must be invited to the SharePoint via an individual web link then they must approve their own access through the authenticator app
User rights can be restricted to read only so documents can’t be uploaded and downloaded.
What security access is required to access your company’s drive?
Individual user name and password entry, with the authenticator app to approve access
What security levels does your business have?
Secured cloud based systems for project data.
Documents can be drafted with varying levels of security depending on the information contained within - from baseline, restricted, sensitive to confidential
What are your rights and obligations under GDPR?
The GDPR provides the following rights for individuals: The right to be informed. The right of access. The right to rectification. The right to erasure. The right to restrict processing. The right to data portability. The right to object. Rights in relation to automated decision making and profiling.
