Data Management Flashcards
Provide some examples how you might keep data safe from corruption.
- Disk encryption secure hard disk drive
- Regular backups off site
- Password protection
- Use of anti-virus software
- Firewall and disaster recovery procedures
What is copyright?
Exclusivity rights granted to the original author (intellectual property)
What must you do when using copyrighted information in your work?
Acknowledge any copyrighted information
Which act is UK GDPR covered by?
Data Protection Act 2018
What must you do if there is a data security breach?
Report to Information Commissioner’s Office (ICO) with 72 hours
What fines may you receive for a data breach?
Fines up to 4% of global turnover of the company or £17.5 million
What rights does the GDPR provide?
Stronger rights for people to be informed on how their personal information is being used
What must firms do regarding GDPR?
- Must have a data protection officer
- Must prove they comply with regulations
What are the 8 principles of storage of personal data according to UK GDPR?
PLACARDS
P - PROCESSED Fairly & Lawfully
L - Not kept LONGER than necessary
A - ADEQUATE and not excessive
C - Not transferred to COUNTRIES without the same data security
A - ACCURATE & up to date
R - RELEVANT
D - DATA subject’s rights
S - Kept SECURELY
What are the 8 individual rights under UK GDPR?
READRAIO
R - Restrict processing
E - Erasure
A - Access
D - Data Portability
R - Rectification
A - Automated decision making and reporting
I – Informed
O – Object
What act gives individuals the right of access to information held by public bodies?
Freedom of Information Act 2000
What is the timeframe for information being provided under the Freedom of Information Act 2000?
20 working days
What are the exceptions to the Freedom of Information Act?
Info will be refused if in the interest of national security and current legal issues or a criminal investigation.
What is a Non Disclosure Agreement?
Legally binding contract which establishes a confidential relationship, agreeing sensitive information will not be made available to others.
What is the proposed Professional Standard on Data Handling and Cybercrime Prevention?
- Best practice regulated members and firms must comply.
- Addresses how surveyors capture, store, and share data.
- Will mandate policies, practices and training for all members and firms.
When are data rooms used?
Transactions
What do data rooms tend to include?
Relevant information for pre-bid due diligence
What does a title register include?
- Ownership info
- Tenure
- Price paid (if after 2000)
- Title plan
- Restrictive covenant - something that restricts the use of the land
What does a title document include?
- Title number
- Edition date
- Property register – description of land
- Proprietorship Register – class of title, owner, and any entries affecting disposal
- Charges Register – any mortgages, financial charges, notices, covenants affecting land
What are some weaknesses to Argus?
- Loss of control
- Full detail cannot be seen
What is a deed?
- Legal document made under seal
- It is Proof of ownership and details of property
When is a deed used?
For land not registered on Land Registry
What does CBRE do regarding data management?
- Global Privacy and Cookie Notice published on website
- Internal documentation on consent procedure and handling guidance
- Each service line has a nominated data compliance officer
What is GDPR?
Sets out rules for how personal data is collected, stored, and managed, governed by the Data Protection Act 2018
What is the difference between a data controller and data processor?
Controller - responsible for complying with data protection laws and ensuring that processing is transparent
Processor - ensure data is processed in line with controller’s instructions
