Data Management

Question 1

Provide some examples how you might keep data safe from corruption.

Answer 1

• Disk encryption secure hard disk drive
• Regular backups off site
• Password protection
• Use of anti-virus software
• Firewall and disaster recovery procedures

Question 2

What is copyright?

Answer 2

Exclusivity rights granted to the original author (intellectual property)

Question 3

What must you do when using copyrighted information in your work?

Answer 3

Acknowledge any copyrighted information

Question 4

Which act is UK GDPR covered by?

Answer 4

Data Protection Act 2018

Question 5

What must you do if there is a data security breach?

Answer 5

Report to Information Commissioner’s Office (ICO) with 72 hours

Question 6

What fines may you receive for a data breach?

Answer 6

Fines up to 4% of global turnover of the company or £17.5 million

Question 7

What rights does the GDPR provide?

Answer 7

Stronger rights for people to be informed on how their personal information is being used

Question 8

What must firms do regarding GDPR?

Answer 8

• Must have a data protection officer
• Must prove they comply with regulations

Question 9

What are the 8 principles of storage of personal data according to UK GDPR?

Answer 9

PLACARDS
P - PROCESSED Fairly & Lawfully
L - Not kept LONGER than necessary
A - ADEQUATE and not excessive
C - Not transferred to COUNTRIES without the same data security
A - ACCURATE & up to date
R - RELEVANT
D - DATA subject’s rights
S - Kept SECURELY

Question 10

What are the 8 individual rights under UK GDPR?

Answer 10

READRAIO
R - Restrict processing
E - Erasure
A - Access
D - Data Portability
R - Rectification
A - Automated decision making and reporting
I – Informed
O – Object

Question 11

What act gives individuals the right of access to information held by public bodies?

Answer 11

Freedom of Information Act 2000

Question 12

What is the timeframe for information being provided under the Freedom of Information Act 2000?

Answer 12

20 working days

Question 13

What are the exceptions to the Freedom of Information Act?

Answer 13

Info will be refused if in the interest of national security and current legal issues or a criminal investigation.

Question 14

What is a Non Disclosure Agreement?

Answer 14

Legally binding contract which establishes a confidential relationship, agreeing sensitive information will not be made available to others.

Question 15

What is the proposed Professional Standard on Data Handling and Cybercrime Prevention?

Answer 15

• Best practice regulated members and firms must comply.
• Addresses how surveyors capture, store, and share data.
• Will mandate policies, practices and training for all members and firms.

Question 16

When are data rooms used?

Answer 16

Transactions

Question 17

What do data rooms tend to include?

Answer 17

Relevant information for pre-bid due diligence

Question 18

What does a title register include?

Answer 18

• Ownership info
• Tenure
• Price paid (if after 2000)
• Title plan
• Restrictive covenant - something that restricts the use of the land

Question 19

What does a title document include?

Answer 19

• Title number
• Edition date
• Property register – description of land
• Proprietorship Register – class of title, owner, and any entries affecting disposal
• Charges Register – any mortgages, financial charges, notices, covenants affecting land

Question 20

What are some weaknesses to Argus?

Answer 20

• Loss of control
• Full detail cannot be seen

Question 21

What is a deed?

Answer 21

• Legal document made under seal
• It is Proof of ownership and details of property

Question 22

When is a deed used?

Answer 22

For land not registered on Land Registry

Question 23

What does CBRE do regarding data management?

Answer 23

• Global Privacy and Cookie Notice published on website
• Internal documentation on consent procedure and handling guidance
• Each service line has a nominated data compliance officer

Question 24

What is GDPR?

Answer 24

Sets out rules for how personal data is collected, stored, and managed, governed by the Data Protection Act 2018

Question 25

What is the difference between a data controller and data processor?

Answer 25

Controller - responsible for complying with data protection laws and ensuring that processing is transparent
Processor - ensure data is processed in line with controller’s instructions