Data Management

Question 1

What is triangulation?

Answer 1

Verifying data against alternative sources to check its reliability

Question 2

How can you secure data to control who accesses it?

Answer 2

Disk encryption
Regular off site backups
Password protection
Firewalls

Question 3

What is copyright?

Answer 3

A set of exclusive rights granted to the created of any original work

Rights can be licensed, assigned or transferred

Form of intellectual property

Question 4

When do you use copyrighted material in your work?

Answer 4

OS maps etc

If bought it is okay

Question 5

What’s the main UK act relating to data?

Answer 5

General Data Protection Regulation (GDPR) & the Data Protection Act 2018

Question 6

What can a company be fined for breaching data protection?

Answer 6

Up to 4% of global turnover/£17.5million (whichever is greater)

Question 7

What happens if there is a data breach?

Answer 7

Need to report it to Information Commissioners Office (ICO) within 72 hours where there is a loss of personal data

Question 8

How should personal data be stored (according to GDPR)?

Answer 8

Processed lawfully and in a transparent manner

Collected for specified and legitimate purposes

Accurate and up to date (inaccurate data should be erased or rectified asap)

Kept in a form where subjects cannot be identified for longer than necessary

Processed in a manner that ensures appropriate security of data

Question 9

What are the 8 individual rights listed under UK GDPR?

Answer 9

To be informed
Of access
To rectification
To erasure
To restrict processing
To use for their own purposes
To object
To automated decision making

Question 10

What is the Freedom of Information Act 2000?

Answer 10

Gives individuals the right of access to information held by public bodies

Question 11

What must a public body do if you request info?

Answer 11

Tell you if they hold the info

Supply it within 20 working days

Question 12

What is a non-disclosure agreement?

Answer 12

A legally binding contract that establishes a confidential relationship.

Parties agree sensitive info will not be available to others

Question 13

What information does your office hold?

Answer 13

Photocopies of driving licenses/passports
Emails
Bank details/home addresses of employees

Question 14

What is a firewall?

Answer 14

A device configured to permit, deny or encrypt computer traffic between different secure locations

Question 15

What is encryption?

Answer 15

A method which allows information to be hidden so that it cannot be read without special knowledge

Question 16

What are types of property data sources?

Answer 16

Open source and free (epc/business rates etc)
Commercial data sources (subscriptions such as costar/commissions such as land reg)
In house self-generated

Question 17

Why is data a critical source?

Answer 17

If it is incorrect/corrupt, we can make incorrect decisions

Question 18

What would need to be done if your firms data is stored in a cloud in china?

Answer 18

Discussion needed with CEO and IT department to assess whether it’s secure

Question 19

How can data be stored?

Answer 19

Local - direct on computer you’re using
Networked - within an organisation
Cloud - off site

Question 20

What is BIM?

Answer 20

A process for creating and managing information on a construction project across the project lifecycle

Put data in and can generate drawings, specifications, schedules etc

Changes in design and construction can model the impact on the future buildings function

Question 21

How long should data be kept?

Answer 21

For GDPR - no longer than necessary

For taxation/negligence - 6 years

Question 22

What is personal data?

Answer 22

Where someone can be identified

Question 23

What is a database?

Answer 23

Data structure that stores organised information

Question 24

What is the OS scale for urban areas?

Answer 24

1:1,250