Data Management Flashcards
What is triangulation?
Verifying data against alternative sources to check its reliability
How can you secure data to control who accesses it?
Disk encryption
Regular off site backups
Password protection
Firewalls
What is copyright?
A set of exclusive rights granted to the created of any original work
Rights can be licensed, assigned or transferred
Form of intellectual property
When do you use copyrighted material in your work?
OS maps etc
If bought it is okay
What’s the main UK act relating to data?
General Data Protection Regulation (GDPR) & the Data Protection Act 2018
What can a company be fined for breaching data protection?
Up to 4% of global turnover/£17.5million (whichever is greater)
What happens if there is a data breach?
Need to report it to Information Commissioners Office (ICO) within 72 hours where there is a loss of personal data
How should personal data be stored (according to GDPR)?
Processed lawfully and in a transparent manner
Collected for specified and legitimate purposes
Accurate and up to date (inaccurate data should be erased or rectified asap)
Kept in a form where subjects cannot be identified for longer than necessary
Processed in a manner that ensures appropriate security of data
What are the 8 individual rights listed under UK GDPR?
To be informed
Of access
To rectification
To erasure
To restrict processing
To use for their own purposes
To object
To automated decision making
What is the Freedom of Information Act 2000?
Gives individuals the right of access to information held by public bodies
What must a public body do if you request info?
Tell you if they hold the info
Supply it within 20 working days
What is a non-disclosure agreement?
A legally binding contract that establishes a confidential relationship.
Parties agree sensitive info will not be available to others
What information does your office hold?
Photocopies of driving licenses/passports
Emails
Bank details/home addresses of employees
What is a firewall?
A device configured to permit, deny or encrypt computer traffic between different secure locations
What is encryption?
A method which allows information to be hidden so that it cannot be read without special knowledge
What are types of property data sources?
Open source and free (epc/business rates etc)
Commercial data sources (subscriptions such as costar/commissions such as land reg)
In house self-generated
Why is data a critical source?
If it is incorrect/corrupt, we can make incorrect decisions
What would need to be done if your firms data is stored in a cloud in china?
Discussion needed with CEO and IT department to assess whether it’s secure
How can data be stored?
Local - direct on computer you’re using
Networked - within an organisation
Cloud - off site
What is BIM?
A process for creating and managing information on a construction project across the project lifecycle
Put data in and can generate drawings, specifications, schedules etc
Changes in design and construction can model the impact on the future buildings function
How long should data be kept?
For GDPR - no longer than necessary
For taxation/negligence - 6 years
What is personal data?
Where someone can be identified
What is a database?
Data structure that stores organised information
What is the OS scale for urban areas?
1:1,250
