Data Management Flashcards

1
Q

What is confidentiality?

A

confidential information held electronically, verbally or in hard copy that must not be disclosed unless required or permitted by law or the party concerned.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

Why is it important to prevent data breaches?

A

Security of data is essential to maintain client confidentiality

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

Are you aware of any legislation regarding data protection?

A

Data Protection Act 2018 and UK GDPR 2018

The Data Protection Act implemented into UK Domestic Law the EU GDPR as the UK GDPR

Relates to rights of personal data.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

What is the fine for a data breach?

A

The greater of 4% of annual turnover or £17.5mil

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

What are the 8 individual rights under GDPR?

A
  1. be informed
  2. access
  3. rectification
  4. object
  5. processing
  6. profiling and automated decision making
  7. portability
  8. erasure
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

How do you store data safely?

A

In password protected files that are only accessible to those that require it.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

What regulations do businesses follow under UK GPDR?

A
  • provide a copy of personal data if it required
  • customers have rights to be forgotten
  • if client is no longer a client, their data must be eradicated
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

What are the protocols if data is breached?

A
  • inform the client and whoever the mistake has been sent to, ask them to delete and not open the email
  • if receving an email sent to me by mistake, inform the sender, do not open and delete.
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

What are the principles of UK GDPR?

A

According to artical 5, personal data stored should be;
- lawfully processed
- only collected for specific purposes
- adequate, relevant and limited to necessary information
- accurate
- kept for no longer than necessary
- processed in a manner that ensure appropriate security

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

What is data security?

A

security against corruption and suitable controlled access to ensure privacy;
eg disk encryption, regular backups, password protection/updates, firewalls

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

How do you prevent data breaches?

A

Update computer/email passwords regularly

Lock computers and don’t leave notes out

Never leave notes/information in view in the car when driving to inspections/viewings

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

What is a data processor?

A

an external third party to process personal data on behalf of the controller

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

What is a data regulator?

A

someone who determines the purpose for which data is processed and the manner in which is it so

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

What are the key requirements of the Data Protection Act?

A
  • an obligation to conduct data protection impact assessments for high risk holding of data
  • a data controller decides how and why personal data is processed and is directly responsible for GDPR
  • data breaches must be reported to the ICO within 72 hours where there is a loss of personal data.
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

What is personal data?

A

data that identifes a person eg name, address, d.o.b

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

How ould you ensure accuracy of data from third parties

A

eg when using Rightmove Plus for comparable evidence, call the agent involved to confirm the information provided.

17
Q

How did you firm prepare for the introduction of GDPR?

A

training, passwords updates

18
Q

What sort of information can a firm reasonably retain to comply with other laws?

A

limit data held to what is necessary for the purposes of the work

19
Q

What is the Freedom of Information Act 2000

A

Right to access information held by public bodies eg government departments, local councils, the NHS, the police/fire services or publicly owned companies

They should send the information within 20 working days

20
Q

Who police’s the Data Protection Act?

A

Information Comissioners Office (ICO)

21
Q
A