Data Management

Question 1

What year is the GDPR act?

Answer 1

2018 (2020 for UK version).

Question 2

What does the GDPR act state?

Answer 2

General Data Protection Regulation (GDPR) is to protect individuals’ fundamental rights and freedoms, particularly their right to protection of their personal data.

Question 3

What are the key principles for GDPR?

Answer 3

1. Lawfulness, Fairness and Transparency
2. Purpose Limitation
3. Data Minimalization
4. Accuracy
5. Storage Limitations
6. Integrity and Confidentiality
7. Accountability.

Question 4

What are the rights for individuals?

Answer 4

1. Right to be Informed
2. Right of Access
3. Right to Rectification
4. Right to Erasure
5. Right to Restrict Processing
6. Right to Data Portability
7. Right to Object
8. Right in relation to Automated Decision Making & Profiling.

Question 5

What are exemptions to GDPR?

Answer 5

• Domestic Use
• Law Enforcement
• Intelligence Services

Question 6

What must we do if there is a breach of GDPR?

Answer 6

Must be reported within 72 hours to data protection officer or Information Commissioners Office if risk to rights and freedoms.

Question 7

What is the penalty for data breaches?

Answer 7

Maximum fine of £17.5million or 4% of global turnover.

Question 8

What is copyright?

Answer 8

Set of exclusive rights granted to the creator of work.

Question 9

What is the upcoming RICS document and what does it tell us?

Answer 9

RICS Global Data Handling & Prevention of Cybercrime, 1st edition.
Sets out requirements for risk assessment of client data, as well as data retention, handling and protection.

Question 10

What is CRCA?

Answer 10

Commissioners for Revenue & Customs Act 2005

Question 11

What does the CRCA tell us?

Answer 11

Applied to HMRC officers. Provides duty to keep information confidential, with criminal penalties for wrongful disclosure.

Question 12

What does section 17 of CRCA refer to?

Answer 12

Allows sharing of information between HMRC & VOA.

Question 13

What does section 18 of CRCA refer to?

Answer 13

Permits disclosure of information outside VOA/HMRC in line with our functions.

Question 14

What does section 19 of CRCA refer to?

Answer 14

Makes it criminal to disclose information that can identify individuals.

Question 15

What is FOIA and what does it tell us?

Answer 15

Freedom of Information Act 2000
Gives the right to request information from public authorities.

Question 16

How long must we respond to an FOI request?

Answer 16

Within 20 working days.

Question 17

What are the reasons to refuse an FOI request?

Answer 17

• Prejudice criminal matter under investigation.
• Too costly or too much staff time.
• The request is vexatious.
• The request is a repeat request.
• Contrary to GDPR.

Question 18

How does FOIA refer to VOA?

Answer 18

VOA cannot disclose property related information that can identify an individual.

Question 19

1hat is the guidance for FOIA in the VOA?

Answer 19

FOIA does not give ratepayer the right to see own information that comes under GDPR.
FOIA request must be sent to the FOI inbox within a specialist team.

Question 20

What is personal data?

Answer 20

Personal Data is information that relates to an identified or identifiable individuals.

Question 21

How do we ensure secure storage of information?

Answer 21

• Disk Encryption.
• Back up data.
• Password Protection.
• Anti-Virus Software.
• Firewalls and Disaster Recovery Programs.

Question 22

What the difference between title and deed?

Answer 22

Title is land registered with the land registry whereas a deed is not registered with land register.