Data Management

Question 1

What data is held in your office?

Answer 1

Employee Data - Individual information
Client Data - Leases, plans, deeds
Company Data - Accounts, TOE, Instructions

Question 2

How do you keep your data safe?

Answer 2

Changing passwords
MFA
Locking laptop when away form desk
Firewalls

Question 3

Define copyright?

Answer 3

A set of exclusive rights granted to the author or creator of any original work. A form of intellectual property.

Question 4

What is the UK’s implementation of GDPR?

Answer 4

The Data Protection Act 2018

Question 5

What does GDPR stand for?

Answer 5

General Data Protection Regulation

Question 6

What does GDPR relate to?

Answer 6

Personal information and data

Question 7

When was GDPR effective?

Answer 7

25 May 2018

Question 8

What is the key aim behind GDPR?

Answer 8

Aims to create a single data protection regime for anyone doing business within the EU

Question 9

Who is GDPR policed by?

Answer 9

• Information Commissioners Office (ICO)

Question 10

When do data security breaches need to be reported to ICO?

Answer 10

When there is a loss of personal data and a risk to individuals - within 72 hours.

Question 11

What are some changes brought around by GDPR?

Answer 11

• Increase in fines up to 4% of turnover
• Individuals can request what personal data is held and request for it to be deleted
• A data controller is responsible for GDPR

Question 12

What are the 8 rights under GDPR?

Answer 12

1. Informed
2. Access
3. Rectification
4. Erasure
5. Restrictive processing
6. Portability
7. Object
8. Automated decision making

Question 13

What does the Freedom of Information Act 2000 allow for?

Answer 13

Gives individuals the right of access to information held by public bodies

Question 14

What are the timescales associated with requesting of information under the Freedom of Information Act 2000?

Answer 14

Public body must supply the information within 20 working days

Question 15

Can a public body charge for the provision of information?

Answer 15

Yes

Question 16

Name some benefits of cloud based storage systems?

Answer 16

• Information is backed up on encrypted servers
• Cloud systems are often cheaper than the costs of physically storing and managing files
• Cloud systems are environmentally friendly

Question 17

What is a non disclosure agreement?

Answer 17

• Protect against the disclosure of sharing information
• Prior to confidential data being shared with a recipient, clients will typically request that the recipient signs up to an NDA

Question 18

Who are the key persons outlined within GDPR?

Answer 18

• Controller
• Processor
• Data Protection Officer