Data Management

Question 1

What are some Data Security Technologies?

Answer 1

• Disk encryption
• Regular back ups off-site
• Password protection
• Use of anti-virus software
• Firewalls and disaster recovery procedures

Question 2

What should you consider about the source of your data?

Answer 2

• Reliability of the Source
• Risk of the source

Where possible verify the data against and alternative source

Question 3

What is copyright?

Answer 3

A set of exclusive rights granted to the author or creator of any original work, including the right to copy

Question 4

What is the Data Protection Act 2018?

Answer 4

• Data Protection Act is the UK’s implementation of GDPR, it also covers general data as covered by the 1998 Act

Question 5

What is the aim of the Data Protection Act 2018/ GDPR?

Answer 5

Aims to create a single data protection regime for anyone doing business in the EU and to empower individuals to take control of how their data is use by 3rd parties

Question 6

What does GDPR stand for?

Answer 6

General Data Protection Regulation

Question 7

What are some key requirements under GDPR?

Answer 7

Obligation to conduct data protection impact assessment

New rights for individuals to have access to information on their personal data and have it erased

A data controller decides how and why personal data is processed and is directly responsible for GDPR

Data Security breaches need to be reported to the ICO within 72hrs where there is a loss of personal data and a risk of harm to individuals

Question 8

What are the penalties for failure to comply with GDPR?

Answer 8

Fines up to 4% of global turnover or EUR 20 million whichever is greater

Question 9

What is Article 5 (1)?

Answer 9

Relates to the storage of personal data

Question 10

What are some key principles of Article 5 (1) in GDPR?

Answer 10

Processed lawfully, fairly and in a transparent manner

Collected for specified, explicit and legitimate purposes and not further processed for other manners

Kept in a form which permits identification of data subjects for no longer than necessary

Question 11

What are Individual rights under GDPR?

Answer 11

Right to be Informed
Right of Access
Right to Rectification
Right to Erasure
Right to restrict Processing
Right to Data Processing
Right to Object
Right to Automated decision making and profiling

Question 12

What is the Freedom of Information Act 2000?

Answer 12

Gives individuals the right of access to information held by public bodies

Question 13

What are some exemptions from the Freedom of Information Act 2000?

Answer 13

• If it is contrary to GDPR
• It would prejudice an ongoing criminal investigation
• It would prejudice a person/organisations commercial interest

Question 14

How can security of electrical data be improved?

Answer 14

Using firewalls, encryption and passwords

Question 15

What is the proposed RICS professional statement on Data Handling and prevention of Cyber Crime?

Answer 15

Proposed to address how surveyors capture, store and share data appropriately and securely and is likely to mandate policies, practices and training for all regulated firms and members