data handling - software

Question 1

word

Answer 1

create documents eg letters, reports, minutes

main functions - creating tables, formatting text

improve accuracy and quality of documents, easy to make changes

Question 2

spreadsheets

Answer 2

perform calculations and analyse numeric data

main functions - calculations carried out using formulae

calculations are more accurate, data is updated if inputs are changed

Question 3

databases

Answer 3

used to store vast amounts of information about customers, suppliers etc

main functions - sorting data, performing queries

info kept secure using access rights, info found quickly using criteria in queries

Question 4

presentation software

Answer 4

present info using slides and handouts

main functions - add animation effects and sounds/graphics

can gain audiences attention