Corporations [Highly Tested Rules] Flashcards
What is required to form a corporation?
Forming a corporation requires:
1. Person: One or more persons (incorporators) must undertake to form the corporation by executing the articles of incorporation and delivering them to the Secretary of State
2. Paper: The articles of incorporation are a contract between the corporation and its shareholders, and a contract between the corporation and the state
3. Act: To complete formation, the incorporators will have notarized articles delivered to the Secretary of State and pay required fees; if the Secretary of State’s office accepts the articles for filing, it is conclusive proof of valid formation
NOTE: Corporate existence begins upon the Secretary of State’s filing of the articles of incorporation
What must be the articles of incorporation include?
The articles of incorporation must include:
1. the name of the corporation, which cannot be similar to existing names, and must include one of the following words (or an abbreviation): Corporation, company, incorporated, or limited (corp., co., inc., ltd.);
2. the name and address of each incorporator;
3. the name of a registered agent, and the street address of the registered office (which must be in the state);
4. the number of authorized shares;
5. if the corporation has different classes of stock or series within a class, the number of authorized shares per class and a distinguishing designation for each class; AND
6. information on the voting rights, preferences and limitations of each class of stock
Duration: If there is no statement of duration in the articles, perpetual existence is presumed
Statement of Purpose: If a statement of business purposes is not included, the MBCA presumes that a corporation is formed to conduct any lawful business
What are the consequences of failing to form a de jure corporation?
As a general rule, if a corporation is not validly formed, the incorporators will be personally liable for the business’s obligations (essentially a partnership was formed instead) unless either (1) the de facto corporation or (2) corporation by estoppel doctrines apply
What is a de facto corporation?
The de facto corporation doctrine is an exception to the general rule that incorporators are personally liable for the obligations of an invalidly formed corporation
* If the de facto corporation doctrine applies, the business is treated as a corporation for all purposes except in an action by the state (a “quo warranto” action)
What is required to show a de facto corporation?
A de facto corporation exists if: (1) there is a relevant incorporation statute (every state has one); (2) the incorporators made a good faith, colorable attempt to comply with the incorporation statute; and (3) there has been an exercise of corporate privileges, meaning the incorporators were acting as though they formed a de jure corporation
NOTE: Only a person who was UNAWARE that the corporation was not validly formed may assert the de facto corporation doctrine as a defense
What is corporation by estoppel?
Under the corporation by estoppel doctrine, any person or entity who has dealt with the business as if it were a corporation will be estopped from denying the corporation’s existence
* The doctrine will also estop the improperly formed business from avoiding liability by denying its valid existence
* Like the de facto corporation doctrine, corporation by estoppel may only be asserted by a person who was UNAWARE that the corporation was not validly formed
NOTE: The corporation by estoppel doctrine applies only in CONTRACT cases
What is a promotor?
A promoter is a person acting on behalf of a corporation that has not yet been formed
* Before a corporation is formed, promoters procure commitments for capital and other instrumentalities that will be used by the corporation after its formation
* In so doing, promoters may enter into a contract on behalf of the corporation not yet formed
What does a promoter’s fiduciary duty to the corporation require?
A promoter’s fiduciary duty to the corporation requires full disclosure and good faith
* A promoter who profits by selling property to the corporation may be liable for his profit unless all material facts of the transaction were disclosed
* If the transaction is disclosed to, and approved by, an independent board of directors, the promoter has met his duty and will not be liable for his profits
* If the board is not completely independent, the promoter will still NOT be liable for his profits if the subscribers knew of the transaction at the time they subscribed or unanimously ratified the transaction after full disclosure
NOTE: Promoters may always be liable if plaintiffs can show that they were damaged by the promoters’ fraudulent misrepresentations or fraudulent failure to disclose all material facts
Is a corporation liable for pre-incorporation contracts?
A corporation does not exist prior to incorporation and is not bound on a pre-incorporation contract entered into by a promoter in the corporate name unless the corporation expressly or impliedly adopts the contract
1. Express Adoption: The board takes an action adopting the contract
2. Implied Adoption: The corporation accepts a benefit of the contract
Is a promoter liable for pre-incorporation contracts?
A promoter is personally liable under a pre-incorporation contract and remains liable even after the contract is adopted by the corporation unless (1) there is a subsequent novation among the promoter, the corporation and the other contract party agreeing to release the promoter from liability and substitute the corporation for the promoter under the contract or (2) the agreement expressly relieves the promoter of liability (in which case, there is no contract but, rather, a revocable offer to the proposed corporation)
NOTE: A promoter who is held personally liable on a pre-incorporation contract may have a right to reimbursement from the corporation to the extent of any benefits received by the corporation
What is an ultra vires act?
If a corporation includes a narrow statement of business purpose in its articles, it may not undertake activities unrelated to the stated business purpose–an ultra vires act is one that is outside the scope of the articles
What is the effect of ultra vires act under common law?
At common law, an ultra vires contract could be voided on the grounds of lack of corporate capacity
What is the effect of ultra vires act under the MBCA?
Under the MBCA, ultra vires contracts are valid and generally enforceable
Today, the ultra vires nature of an act is relevant in three situations:
* a shareholder may sue the corporation to enjoin a proposed ultra vires act (but given the equitable nature of injunctive relief, a court is unlikely to grant injunctive relief where the transaction involved an innocent party)
* the corporation may sue an officer or director for damages for approving an ultra vires act
* the state may bring an action to dissolve a corporation for committing an ultra vires act
What is a shareholder management agreement?
Generally, shareholders have no direct control in management of the corporation; however, the MBCA allows shareholders in a close corporation to dispense with the board and vest management power directly in the shareholders by setting up a shareholder management agreement either:
1. in the articles or bylaws and approved by all shareholders; OR
2. by unanimous written consent of all shareholders
NOTE: The existence of a shareholder management agreement should be conspicuously noted on the front and back of the stock certificates; however, failure to do so does NOT affect the validity of the agreement
When may a shareholder vote by proxy?
A shareholder of record may vote their shares at a shareholders’ meeting without physically attending the meeting by a proxy that is:
1. in writing;
2. signed by the shareholder of record (email suffices if the sender can be identified);
3. directed to the corporate secretary; AND
4. authorizes another to vote the shares
When is a proxy revocable?
A proxy is generally revocable by the shareholder, and may be revoked:
1. by the shareholder attending the meeting and voting their shares;
2. in writing delivered to the corporate secretary; OR
3. by subsequent appointment of another proxy
When is a proxy irrevocable?
A proxy will be irrevocable only if the proxy (1) states that it is irrevocable and (2) is coupled with an interest or given as security
What is a voting trust?
A voting trust is a written agreement of shareholders pursuant to which all shares of the parties to the agreement are transferred to a trustee, who votes the shares and distributes any dividends in accordance with the terms of the agreement
* A voting trust is only valid for 10 years unless extended by agreement of the parties (but the most recent version of the MBCA eliminated this 10-year limit)
* A voting trust may be specifically enforced
What are the requirements for creating a voting trust?
The requirements for creating a voting trust are:
1. a written trust agreement, controlling how the shares will be voted, is entered into by the applicable shareholders;
2. a copy of the agreement (including names and addresses of the beneficial owners) is given to the corporation;
3. legal title to the beneficial owners’ shares is transferred to the trustee; AND
4. the beneficial owners receive trust certificates and retain all shareholder rights except voting rights
What is a voting agreement?
Rather than create a voting trust, shareholders can enter into voting agreements providing for how they will vote their shares
* A valid voting agreement must be in writing and signed by the parties, but it does NOT need to be delivered to the corporation
Voting agreements may have a perpetual duration
* States are split as to whether voting agreements are specifically enforceable
When may a court pierce the corporate veil?
A court may pierce the corporate veil and hold shareholders personally liable for the corporation’s debts when (1) the shareholders abused the privilege of incorporating and (2) fairness requires holding them liable
* Most courts will hold only ACTIVE shareholders liable
NOTE: Courts may be more willing to pierce the corporate veil for tort victims than for contract claimants because parties who contracted with the corporation had an opportunity to perform diligence whereas a tort victim did not voluntarily choose to transact with the corporation and did not knowingly assume the risk of limited liability
What are scenarios justifying veil piercing?
A court will often pierce the corporate veil if:
1. the shareholders ignore corporate formalities such that the corporation may be considered the “alter ego” or “mere instrumentality” of the shareholders, and some basic injustice results;
2. the corporation is inadequately capitalized at the time of formation to reasonably cover prospective liabilities; OR
3. necessary to prevent fraud or to prevent an individual shareholder from using the entity to avoid his existing obligations
What is a direct action?
A shareholder may bring a direct action for a personal injury or breach of a fiduciary duty owed to that shareholder, as opposed to the corporation generally
* In a direct action, any recovery is for the benefit of the individual shareholder
What is a derivative action?
In a derivative action, a shareholder sues to enforce the corporation’s claim, not their own personal claim
* In a derivative action, the corporation receives any damages recovered by a prevailing shareholder-plaintiff
* But a prevailing shareholder-plaintiff may recover costs and attorneys’ fees
What is required to commence and maintain a derivative action?
To commence and maintain a derivative action:
1. the shareholder must be a shareholder at the time the corporation’s claim arose;
2. the shareholder must fairly and adequately represent the corporation; AND
3. under the MBCA, the shareholder must first make a written demand on the corporation to take suitable action and wait until 90 days have elapsed from the date of demand to commence suit unless (1) the shareholder received earlier notice that the corporation has rejected the demand or (2) irreparable injury to the corporation would result by waiting 90 days
> NOTE: In some states, shareholders are not required to make a demand if it would be futile
What are the notice requirements for board meetings?
A board of directors may act in regular or special meetings:
* Regular Meetings: No notice is required
* Special Meetings: At least two days’ written notice of the date, time and place of the meeting is required
What is the effect of failing to give requisite notice of a board meeting?
Failure to give required notice results in the actions taken at the meeting being voidable (and perhaps even void) unless the directors who did not receive notice waive the defect (1) in writing anytime or (2) by attending the meeting and not objecting at the outset of the meeting