Corporate Policies Flashcards
Definition conflict of interest
A situation in which a person is in to derive personal benefit from actions or decisions made in their official capacity. Even if there is no evidence of improper actions, a conflict of interest can create an appearance of inpropriety that can undermine confidence in the ability to act properly.
Examples of Conflict of Interest
- Being in a position to make a decision or influence a decision that will affect in either a positive or negative way the personal, financial or business interests of either the employee, friend, relative or associate of the employee.
- Being in a position to use info or resources, which are available solely through their employment for the purpose of financial gain either to the benefit of the employee, friend, relative or associate.
- Engaging in employment outside the corporation that interferes with the performance of their duties as a city employee or from which an economic advantage may be derived as a result of info gained from employment with the city.
- Soliciting or being offered gifts, hospitality or favours of any kind from persons doing business with the city or seeking to do business or seeking employment.
- Engaging in political activity which would bring into question the employees neutrality with respect to political issues or particular elected municipal officials.
What does not constitute a conflict of interest
A personal interest in common with all or most residents or tax payers or interest in common with all or a substancial number of employees.
Gifts of Nominal Value
- Offered as courtesy or within thenormal standards of hospitality provided as a nominal value of $50 or less. No cash.
- Gift baskets, boxes of chocolates and the like may be accepted on behalf of all employee’s within a work group even if it exceeds a nominal value provided there is no perceived conflict of interest. Eg. the gift may be opened and shared with all members of the work group or used in support of a charitable cause.
Respectful Workplace
Bullying def.
Is deliberate, aggressive behaviour by a person or group that is typically repeated over time. It is intended to cause harm, fear and distress or create a negative environment for another person. Bullying includes but not limited to:
* Abuse of power
* humiliation or embarrassment
* persistent and unjustified criticism
* exclusion and/or isolation
* threats
* rumours/gossip
Respectful workplace
Discrimination def.
results from treating a person unequally, rather than treating the person fairly on the basis of individual merit. Discrimination can be either intentional or unintentional and is visually vased upon personal prejudices and steriotypical assumptions related to as least one of the protected grounds set out in the Ontario Human Rights Code.
Respectful workplace
def.
a positive, safe and healthy workplace that results in the preservation of equal dignity and creates a culture that supports an individuals physical, emotional, social and psychological health and safety.
Respectful workplace
workplace harassment def.
engaging in a course of vexatious comments or conduct against an employee that is known or ought reasonably to be know to be unwelcome.
respectful workplace
Workplace sexual harrasment def.
engaging in a course of vexatious comments or conduct against an employee because of sex, sexual orientation, gender identity or gender expression where the courst or comment is known or ought to be reasonably know to be unwelcome;
or making sexual solicitation or advance where the person is in a position to confer, grant or deny a benefit or advancement and the person ought reasonably to know that the solicitation or advance is unwelcome.
Respectful workplace
examples of harrassment
Workplace harassment and sexual harassment are not defined by intent **but rather how the behavious would be perceived. **
* Physical actions such as touching, leering, violence which reinforces stereotypes and undermines self respect
* comments such as inappropriate jokes, psychological abuse or name calling
* Displays of offensive materials or offensive email or other electronic communications including social media
* Behaviours which create an environment which is hostile or offensive or which contribute to a poisoned work environment.
* Bullying
Respectful workplace
harassment does not constitute:
- differences of opinion, interpersonal conflicts or unpleasant interactions unless they involve any behaviours described in the policy
- normal managerial functions such as the assignment of work, scheduling, approval of OT or vacation, management of performance and attendance, requests for med. documentation in support absences and the imposition of discipline, unless they involve any of the behaviours.
- Reasonable action taken by employee or management staff
Respectful workplace
employee responsibilities
- promote and contribute to a respectful workplace
- refrain from violation of the policy
- report incidents
- attend an interview and provide info/documentation to the investigator when requested
- maintain confidentiality
- cooperate fully in investigation
Respectful workplace
management responsibilities
- actively promote a respectful workplace
- set a good example
- keep a detailed written record of any violations
- address and resolve informal employee complaints by conducting and/or attempting to assist employees and as required consult with HR
- maintain confidentiality
- ensure that employees involved are aware of their responsibility to keep confidentiality
- cooperate in attempts to reach an informal resolution
- take corrective actions as required.
Standard of behaviour
def.
- Employees are expected to behave in an ethical, professional and responsible manner at all times
- Applies on and off duty
Standard of behaviour
use of pres. drugs
Employees are required to advise EHS if prescribed a drug including medicinal cannibis which may impact their job or duties.
