Contract Stack

Question 1

List the components in the Bidding Requirement Stack

Answer 1

1) Introduction to Bid
2) Introduction to Bidders
3) Information available to bidders
4) bid forms and attachments
5) bid security forms

Question 2

List the components in the Contract Form Stack

Answer 2

Agreement
Performance Bond
Payment Bond
Certificates

Question 3

List the Component in the Conditions of Contract

Answer 3

General Conditions

Supplementary Conditions

Question 4

List of possible components in the Specification Stack

Answer 4

General Requirement 
Sitework
Concrete
Masonary
Metals
Wood & Plastics etc all the way to electrical

Question 5

What is part of the stack is considered to be Contract Documents?

Answer 5

Contract Forms, Conditions of Contract, Specifications, Drawings, Addenda, Contract Modifications

Question 6

Difference between Bidding Requirements and Bidding Documents

Answer 6

Bidding Requirements is the first component of the stack WITHIN the Bidding Documents.

Bidding Documents is the whole document that excludes the contract modification.

Question 7

What is required in the “Instruction to Bidders”?

Answer 7

It is a section that is required for the consistency of the bids. 
- Preparation consist of
> Forms 
> Completeness
> Unit Price Math
> Non erasable
> Seal 

• Submission consist of
  > How/What/When to submit the bid documents
  > Bonding, Opening, Revisions included

Question 8

What is “Alternative to Tender”?

Answer 8

Tender may submit alternative tender that may change the materials/product design/equipment from those approved under Contract Documents.

Alternative Tender must be included in the Contract Documents

Question 9

What does Addenda do?

Answer 9

Any change in detail, additions, corrections and contract conditions BEFORE BIDS OPEN.

Any discrepancies in the bidding documents must respond/issue addenda to all bidders.

Process of that change must be stated clearly to all bidders.

Becomes part of the bid documents and will be issued as addendum.

Question 10

What happens when the bid is accepted?

Answer 10

The contractor and owner has agreed and accepted the bid therefore they will create contract B.

Question 11

What does Contract B include?

Answer 11

7 things:

1. Description of the work, including time frame
2. Contract Documents
3. Contract Price
4. Payment method
5. Contact information
6. Language
7. Succession/Expected outcome

Question 12

Define General Conditions of the Contract

Answer 12

Rules governing contractual requirements that are not specific to a particular project (general ideas)

Use to define responsibilities of the parties to the contract

Describes the guidelines that will be used in the administration of the contract.

Question 13

Define Supplementary Conditions

Answer 13

Supplementary Conditions are little stack within Conditions of Contract
- Rules specific details to the project that modify the general conditions

Question 14

What is expected from the General Contract Standard Form? (Quality wise)

Answer 14

Best use in Standard Industry Formats

Used as an entire thing. Submit with absolute small certainty of changes
—> changes can be done through Supplementary Conditions

Should NOT be retyped!

Question 15

What is included in the Drawing?

Answer 15

Drawing is the last part of the stack and it may include

• Structural
• Electrical
• Mechnical
• Civil works
• Architects
• Landscape Architects

Question 16

What happens to the contract when there are multiples of contractors in terms of errors?

Answer 16

The more contractors (structual, electrical, etc) in the contract will increase the likelihood of discrepancies and errors in the contract writing.

Question 17

What is the expected format of the drawing part of the contract?

Answer 17

Full Sheets / Bound details + little details
Some is required to show site and show extent of work

List the numbered of drawing accompanies.
Ex: Site plan, south abutment, north abutment

Question 18

What is the purpose of having Specification in your documents?

Answer 18

The specifications are written in instructions to show details of the drawing that can not be shown graphically

Helps to guide bidders in producing cot estimates for their proposals

Helps to guide contractors in:

• construction methology
• procurement of materials (process of buying materials)
• performance of work

Provide information regarding:

• quality of materials
• quality of workmanshio
• erection and installation methods
• test and inspections

Question 19

What are the 4 C’s required for Specifications?

Answer 19

Clear
Concise
Correct
Complete

Question 20

What is included in the Supplementary Conditions

Answer 20

Also known as Special Conditions/Provisions.

• It modifies General Conditions
• Indicates Deletes from GC
• Indicates any additions to GC

Can also be an additional common standards for a specific city. Ex: City of Surrey Supplementary Master Municipal Construc. Doc.

OR

Additional legal requirements that applies to the project.

Question 21

Define Supplementary Drawings and Supplementary Specifications

Answer 21

Any additional drawings that was added to the GC of Contract and their specifications in writing.

Question 22

What happens if there are changes to the contract after the bid has been accepted?

Answer 22

It will be dealt with a different process called CHANGE ORDERS