Contract Stack Flashcards
List the components in the Bidding Requirement Stack
1) Introduction to Bid
2) Introduction to Bidders
3) Information available to bidders
4) bid forms and attachments
5) bid security forms
List the components in the Contract Form Stack
Agreement
Performance Bond
Payment Bond
Certificates
List the Component in the Conditions of Contract
General Conditions
Supplementary Conditions
List of possible components in the Specification Stack
General Requirement Sitework Concrete Masonary Metals Wood & Plastics etc all the way to electrical
What is part of the stack is considered to be Contract Documents?
Contract Forms, Conditions of Contract, Specifications, Drawings, Addenda, Contract Modifications
Difference between Bidding Requirements and Bidding Documents
Bidding Requirements is the first component of the stack WITHIN the Bidding Documents.
Bidding Documents is the whole document that excludes the contract modification.
What is required in the “Instruction to Bidders”?
It is a section that is required for the consistency of the bids. - Preparation consist of > Forms > Completeness > Unit Price Math > Non erasable > Seal
- Submission consist of
> How/What/When to submit the bid documents
> Bonding, Opening, Revisions included
What is “Alternative to Tender”?
Tender may submit alternative tender that may change the materials/product design/equipment from those approved under Contract Documents.
Alternative Tender must be included in the Contract Documents
What does Addenda do?
Any change in detail, additions, corrections and contract conditions BEFORE BIDS OPEN.
Any discrepancies in the bidding documents must respond/issue addenda to all bidders.
Process of that change must be stated clearly to all bidders.
Becomes part of the bid documents and will be issued as addendum.
What happens when the bid is accepted?
The contractor and owner has agreed and accepted the bid therefore they will create contract B.
What does Contract B include?
7 things:
- Description of the work, including time frame
- Contract Documents
- Contract Price
- Payment method
- Contact information
- Language
- Succession/Expected outcome
Define General Conditions of the Contract
Rules governing contractual requirements that are not specific to a particular project (general ideas)
Use to define responsibilities of the parties to the contract
Describes the guidelines that will be used in the administration of the contract.
Define Supplementary Conditions
Supplementary Conditions are little stack within Conditions of Contract
- Rules specific details to the project that modify the general conditions
What is expected from the General Contract Standard Form? (Quality wise)
Best use in Standard Industry Formats
Used as an entire thing. Submit with absolute small certainty of changes
—> changes can be done through Supplementary Conditions
Should NOT be retyped!
What is included in the Drawing?
Drawing is the last part of the stack and it may include
- Structural
- Electrical
- Mechnical
- Civil works
- Architects
- Landscape Architects
What happens to the contract when there are multiples of contractors in terms of errors?
The more contractors (structual, electrical, etc) in the contract will increase the likelihood of discrepancies and errors in the contract writing.
What is the expected format of the drawing part of the contract?
Full Sheets / Bound details + little details
Some is required to show site and show extent of work
List the numbered of drawing accompanies.
Ex: Site plan, south abutment, north abutment
What is the purpose of having Specification in your documents?
The specifications are written in instructions to show details of the drawing that can not be shown graphically
Helps to guide bidders in producing cot estimates for their proposals
Helps to guide contractors in:
- construction methology
- procurement of materials (process of buying materials)
- performance of work
Provide information regarding:
- quality of materials
- quality of workmanshio
- erection and installation methods
- test and inspections
What are the 4 C’s required for Specifications?
Clear
Concise
Correct
Complete
What is included in the Supplementary Conditions
Also known as Special Conditions/Provisions.
- It modifies General Conditions
- Indicates Deletes from GC
- Indicates any additions to GC
Can also be an additional common standards for a specific city. Ex: City of Surrey Supplementary Master Municipal Construc. Doc.
OR
Additional legal requirements that applies to the project.
Define Supplementary Drawings and Supplementary Specifications
Any additional drawings that was added to the GC of Contract and their specifications in writing.
What happens if there are changes to the contract after the bid has been accepted?
It will be dealt with a different process called CHANGE ORDERS
