CONDUCTING BUSINESS MEETINGS

Question 1

is one of the major media of oral communication.

• gathering of two or more persons with the view of making decisions through discussion.

Answer 1

Meeting

Question 2

According to Oxford dictionary,
- is an occasion when people come together to discuss
or decide something.”

Answer 2

meeting

Question 3

objectives or purposes or importance of meeting are

Answer 3

• making decision
• exchangin information
• announcing changes
• resolving conflicts
• solving problem
• celebrating success
• interaction with external stakeholders

Question 4

: The foremost objective of any meeting is to take important decisions
on some predetermined issue. Decisions are taken here on consensus and it is very
crucial to take decisions on routine and non-routine business affairs.

Answer 4

Making Decisions

Question 5

• : Meeting is arranged also to provide information to the audience
about various matters of the organization. Audience also exchange information in
meetings.

Answer 5

Exchanging Information

Question 6

Another purpose of arranging meeting is to announce the upcoming
changes brought in organizational policies, mission, vision, logo etc. before the audience.
The causes, benefits and ground of such changes are explained in the meeting so that
people understand and accept the probable changes without much resistance.

Answer 6

Announcing Changes:

Question 7

• : In large organizations conflict among people is most common. Healthy
conflict helps to increase productivity, but unhealthy or undesirable conflict must be
resolved immediately after found. Meeting helps the conflicting parties to reach on
common understanding and thus resolving or minimizing conflict.

Answer 7

Resolving Conflict

Question 8

: An important purpose of meeting is to provide solution to organizational
problems. Problems that are critical and require opinions of most of the members of a
board or council must be solved by calling meeting. In meeting diverse thoughts are found
that help to face problem suitably.

Answer 8

Solving Problems

Question 9

: Meetings are often called to celebrate the success of the
organization, completion of any project, achievement of any award etc. it increases the
organizational harmony and motivates employees to work united to achieve more.

Answer 9

Celebrating Success

Question 10

• : Every organization is to work with different parties
of the society, and it must build a long term harmonious relationship with them. Meetings
are called to exchange information and to share experience with different stakeholders of
an organization so that their interaction with the firm is increased.

Answer 10

Interaction with External Stakeholders

Question 11

Official written records of a meeting’s proceeding are called

Answer 11

Minutes