Common ITTOs

Question 1

What are the 4 common Inputs to the 49 Processes?

Answer 1

1. Enterprise Environmental Factors
2. Organizational Process Assets
3. Project Documents
4. Project Management Plan

Question 2

What are the 8 common Tools & Techniques in the 49 Processes?

Answer 2

1. Expert Judgment
2. Data Gathering
3. Data Analysis
4. Data Representation
5. Decision Making
6. Interpersonal and Team Skills
7. Meetings
8. Project Management Information Systems

Question 3

What are the 3 common Outputs of the 49 Processes?

Answer 3

1. Change Requests
2. Work Performance Data, Information, and Reports
3. Updates

Question 4

What are Enterprise Environmental Factors?

Answer 4

Things that can impact the project by influencing the organization, the project, and its outcome:
* Internal - Culture, employee capability, org structure, etc.
* External - Politics, government regulations, financial considerations, etc.

Question 5

What are Organizational Process Assets?

Answer 5

Assets such as info, procedures, and knowledge bases that are kept in a central location for the team to update throughout the project:
* Project templates
* Software tools
* Historical info

Question 6

What are some examples of Project Documents?

Answer 6

Any documents related to the project and used throughout the 49 processes that are not part of the PM Plan:
* Change Log
* Issue Log
* Risk Report
* Team Charter
* Project Schedule

Question 7

What is the Project Management Plan?

Answer 7

A large document that defines how the project will be executed, monitored & controlled, and closed.
Includes management plans from all knowledge areas, schedule baseline, project lifecycle description, etc.

Question 8

What is Expert Judgment?

Answer 8

• A common Tool in the planning process, this involves hiring an expert to provide specialized knowledge.
• One of the most accurate inputs!
• The best experts are the people doing the work on the project.

Question 9

What are some examples of the Data Gathering tool/technique?

Answer 9

• Brainstorming
• Focus Groups
• Checklists
• Questionnaires/Surveys

Question 10

What are some examples of the Data Analysis tool/technique?

Answer 10

• Alternative Analysis
• Root Cause Analysis (RCA)
• Variance Analysis
• Trend Analysis

Question 11

What is Data Representation?

Answer 11

Includes the various ways data can be shown to stakeholders, including:
* Flowcharts
* Diagrams
* Histograms

Question 12

What are some common examples of the Decision Making tool & technique?

Answer 12

*Voting
*Multicriteria Decision Analysis
*Autocratic Decision Making

Question 13

What are Interpersonal and Team Skills and Meetings?

Answer 13

Methods include:
* Active Listening
* Conflict Management
* Facilitation
* Meeting Management

Question 14

What is a Project Management Information System?

Answer 14

• Automated system a PM uses to optimize the schedule, keep track of documents and deliverables, etc.
• Includes the org’s computer system, all software/hardware tools, work authorization system, and config management system

Question 15

What is a Change Request?

Answer 15

Proposal to change a document, deliverable, or baseline

Question 16

What is Work Performance Data?

Answer 16

• A common output of the Executing process group
• Raw data with no analysis applied to it (not useful by itself)

Question 17

What is Work Performance Information?

Answer 17

• A common output of the Monitoring & Controlling process group
• Uses the raw Work Performance Data to determine performance compared to plan
• Comes in parts (scope, budget, etc.)

Question 18

What are Work Performance Reports?

Answer 18

• A common output of the Monitoring & Controlling process group
• Puts all Work Performance Information together into one comprehensive document to provide status to stakeholders

Question 19

What are Updates?

Answer 19

A common Output that includes updates to project documents, the PM Plan, etc.