Commercial Documention Flashcards
What are the three types of documentation in FF?
- Transportation Documentation; Bill of Lading (ocean, land), air waybill (air-freight)
- Commercial Documentation; commercial invoices, packing list, certificate of origin, etc. For customs clearance, export/import permits.
- Financial Documentation; Letter of credit advice and information, bill of exchange, draft, promissory note.
Explain the importance of accurate and correct document completion.
Proper and compliment completion of all required documents by responsible parties;
Satisfies the increasing security and conformity requirements.
Facilities the import clearance of shipments.
Prevents delays, payments between buyer, seller, storage, and demurrage costs.
Prevents disputes
Importance and purpose of commercial invoices.
It is a contractual document between buyer and seller.
Accounting document against which the buyer pays the seller.
Supports the custom declaration.
Usually prepared by the exporter/seller, with assistance from freight forwarder.
Importance of a packing list.
Detailed itemized list of of articles in each shipping package.
Used by cosigner for unloading, identification, and inventory management.
Helps with p/u and delivery
In case of customs inspection
Used to confirm to the regulations of the country of import.
Insurance claims of loss/damage
Certificate of Origin (C.O.O.)
Declaration by the exporter that the goods in the export shipment are wholly obtained, produced, manufactured or processed in a particular country.
Types of Certificate of Origin (C.O.O.)
- Generic
- Preferential
Exporter/shipper/manufacturer or legal representative completes and signs C.O.O. Legal witness countersigns, local governing body certifies the C.O.O.
Importance and purpose of the Export permit
Regulate trade in military goods, into countries against Canada’s best interest.
To protect clothing manufacturing,and other international agreements.
Describe CBSA export documents and procedures.
Canadian Automated Export Declaration (CAED)
G7 EDI Export
Export summary reporting
Form B13A Export Declaration
Boat 48 hrs
Air 2 hrs
Train 2 hrs
Other means, immediately prior to export
Types of export permits?
General Export Permit, allows to export certain goods without submitting export permit application. Generally for less-sensitive goods.
Individual Export Permit, when GEP can not be used. Administered by Global Affaires Canada, Export controls on-line (EXCOL) process used.
Purpose of cargo control document.
Unique code, Cargo control number is critical because it identifies both the carrier and shipment to the CBSA.
When is a Export Declaration needed?
Commercial goods going to not going to the US, and valued over $2000 CAD.
From Canada but going through the US
Controlled or regulated goods
Purpose of Canada customs invoices.
Form or document required by CBSA officials to verify the value,quantity,and nature of shipment, describing the shipment of goods and showing information such as the cosigner, cosignee and value of the shipment.
Importance and purpose of the import permit.
Required by Canada Customs for commodities under import controls.
Issued by Global Affaires Canada
Goods under import controls listed in thenImport control List of the Export and Import Permits Act
Applications submitted via the Export-Import Control System
Other documentation?
Clean Report of Findings, used when inspection of goods are done prior to crating and shipping.Certified by a recognized licensed authority attesting to quality.
A.T.A. Carnet, international passport for goods temporarily in a country (trade show), relief from duties and taxes. Issued by Canadian chamber of Commerce.
CITES Permit, for endangered species.
Agricultural and Health certificate, animal vaccinations
Electronic Tracking notes, for clearance by several developing countries
Weight certificate
Vessel certificate insurance and embargo concerns
Certificate of Free Sale, pharmaceutical products for testing
Antique certificate
Fumigation Certificates
What documentation must be retained by the organization?
6 years for importers and exporters.
