Command Inspections Flashcards by Melissa Kittell

In regards to evidence, when properly packaged, what is required to be written on the package and/or evidence tape?

E# handwritten
Initials
Badge # of booking officer
Date of booking

**Info shall overlap both the evidence tape and the package

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When booking evidence related to a civilian or administrative investigation, WHAT number shall be noted in AIS, and WHERE ELSE shall it be noted?

Control #

2. Noted on CHP 36 as well

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When booking controlled substances, WHERE shall the weights be noted?

On package

2. On CHP 36

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When controlled substances return from the DOJ lab, what shall the evidence officer DO?

Re-weigh the package

2. Record the updated weight on the CHP 36

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In regards to evidence, when money is counted by two employees, what shall be noted on the CHP 36 and on the Financial Talley sheet?

Printed names
ID’s
Signatures

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When money, from evidence, is forwarded to FMS, what shall be attached to the copy of the CHP 36?

White copy of CHP 251, Counter Receipt

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When a firearm is taken into evidence, what shall be noted on the CHP 36?

Make
Model
Serial #

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When a commander enters the evidence room during the time when the primary or back-up evidence officer is unavailable, how shall it be noted?

Check box on CHP 36S, Evidence Room Security Log, noting the commanders key was used

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What kind of ceilings are evidence rooms required to have?

Solid

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Hinges on evidence room doors shall be what?

On the inside

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In regards to purchases, how many price quotes are required for acquisitions of less than $5000?

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When X#’s are obtained for telecommunications-related services, who shall the X#’s be obtained from?

Telecommunications section

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Who’s approval is required before obtaining a X# for facility-related services?

Facilities Regional Analyst assigned to the command

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When X#’s are awarded to a NON-CERTIFIED small or disabled veteran business vendor, how many price quotes shall be obtained?

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When X#’s are awarded to a CERTIFIED small or disabled veteran business vendor, how many price quotes shall be obtained?

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In regards to contracts, when a conference room rental cost exceeds WHAT, prior approval is required from WHO?

$500

2. Appropriate AC

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When charging for TC reports, when the initial report has been purchased, up to how many pages of a supplemental report may be provided for FREE?

25 pages

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When issuing a counter receipt for a purchased collision report, where shall the counter receipt # ALSO be documented?

On the face of the check or money order

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When a counter receipt is voided, what shall happen to it?

“VOID” shall be written on ALL copies, and it shall be returned to FMS, Cashiering Unit

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The collection for sales, payments, and/or witness fee deposits shall be transmitted to FMS, Cashiering Unit, at the FIRST occurrence of what 3 things?

$1000 cash
$10,000 in cash, checks, money orders, and warrants (excluding state warrants and checks)
Close of BUSINESS each Thursday

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How shall the commander notify FMS of who is in charge of the CHANGE and PETTY CASH funds?

By memo

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All shortages of petty cash due to fraud, embezzlement, robberies, and shortages of WHAT DOLLAR AMOUNT, shall be reported to FMS within WHAT time frame?

$6 or more

2. Next BUSINESS day

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In regards to the Key Contact Program, when shall state officials be informed of any local incidents that are MAJOR in nature and within CHP jurisdiction?

Immediately

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In regards to the Key Contact Program, how many times per year shall the CAHP District rep. accompany the Area Commander to visit elected state officials?

At least ONCE

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In regards to the Key Contact Program, how often shall the commander send correspondence to their state Key Contacts advising them of Area accomplishments?

Quarterly

In regards to the Key Contact Program, how often shall the commander contact the local county sheriff or staff members?

1. As often as possible, but... | 2. Not less than ONCE per QUARTER

In regards to Fleet Management, prior to sending a vehicle to a vendor for service, what item shall the auto tech. remove from the vehicle?

Fuel credit card

When a commander elects to utilize a specialty shop for safety-related repairs such as brake work, what is the minimum amount of COMMERCIAL, GENERAL, and AUTOMOBILE LIABILITY INSURANCE, and minimum amount of GARAGE-KEEPERS LEGAL LIABILITY INSURANCE they are required to possess?

1. $1,000,000 | 2. $100,000

In regards to Fleet Management, scheduled maintenance shall be completed within HOW MANY MILES of the specified mileage interval?

500 miles

When a gasoline order is received, discrepancies over HOW MANY GALLONS shall be reported to the Purchasing Services Unit?

500 gallons

All records pertaining to gasoline, shall be retained for how long?

1. The life of the facility and tank, or... 2. In accordance with county requirements where the fuel storage tank resides **Whichever is longer

Court call back time shall be limited to 4-hours, UNLESS what?

The 2nd appearance is more than 6 hours from the end of the 1st appearance

In extenuating circumstances where a canine is destroyed prior to FSS approval, within how many days of the incident, shall a memo detailing the circumstances be prepared and routed to FSS?

20 CALENDAR days

In regards to the canine program, how many GRAMS of each of the enumerated controlled substances shall be used for narcotic training aids?

60 grams

All employees who are either on LIMITED DUTY or OFF-DUTY as a result of an occupational injury or illness, shall be noted where?

CHP 121D, Injury and Illness Status Report

The command shall retain how many YEARS of the Cal/OSHA 300 log?

Current + 5 years

How long is the command required to retain the CHP 121's, Employer's Report of Occupational injury or Illnesses, for EACH injury listed on the Cal/OSHA 300 log?

5 years

In regards to the CHP 735, Incident Response Reimbursement Statement, the total number of staff hours involved in the incident response shall be recorded to the nearest WHAT?

10 minutes

In regards to the CHP 735, Incident Response Reimbursement Statement, what information related to the case shall be noted on the CHP 415?

1. Offenders name | 2. Case #

In regards to the CHP 735, Incident Response Reimbursement Statement, what information shall be noted in the "Notes" portion the CHP 415?

Billable DUI time

Within how many days shall TC's be submitted, reviewed, and made available to the public?

8 days

Unless sealed by a court order, or classified as a felony hit and run involving a fatality, the command shall maintain a file of all original TC's for how many MONTHS, rotating?

Unless other arrangements have been made by the Division Commander, how long are commands required to retain MAIT reports?

10 years

When officers elect to use the CHP 202S, DUI Field Evaluation Notes, how shall it be retained?

Original, taped to 8.5x11 inch sheet of paper and attached to the report

When a DRE is INVOLUNTARILY removed from the DRE program, how shall they be notified?

By memo; which states the reasons why

MOU's shall be in effect for a term of no more than how many YEARS?

How many Range Officers is a command required to have?

Minimum of 2

How many Weapons Inspection Officers is a command required to have?

Minimum of 2

When employees miss more than how many PRIMARY FIREARM SHOOTS, and/or how many RIFLE OR SHOTGUN SHOOTS, the commander shall prepare a memo with their names and submit it to Division by WHAT DATE?

1. 3+ primary firearm shoots 2. 1+ rifle or shotgun shoots 3. February 15th

Reports of less-lethal deployments are due to Division HOW OFTEN and by WHAT DATE?

1. Monthly | 2. 10th day of following month

Uniformed employees at the rank of sergeant and below are required to certify how often with the ECD?

Annually

Uniformed employees at the rank of sergeant and below are required to participate in how many 8-hour OST days per year?

At least 1

On an OST training day, the ratio of instructors to students shall be what?

1 to 10

Each patrol vehicle shall be equipped with what size bottle of saline?

500ml

Upon reading the SROVT, what is the sergeant or OIC required to do with the training calendar?

1. Initial, and... | 2. Date

How often shall sergeants conduct ride-a-longs with officers?

Annually

All uniformed employees shall attend HOW MANY and WHAT LENGTH of a driver training course HOW OFTEN?

1. 1 2. 4-hour 3. Every ODD-numbered year

Within how many hours shall a tow company be informed of the correct impound authority if changed to, or from, CVC 14602.6?

24 hours

When using informants, how shall they be identified and catalogued?

1. Photo 2. Physical description 3. Address

In regards to informants, who's approval is needed prior to using confidential funds in excess of $2000?

1. Division Commander, or... | 2. Their alternate

In regards to informants, who's approval is needed prior to using confidential funds in excess of $4000?

AC Field

When CHP 97's, Salvage Vehicle Certificates of Inspection, are rendered unusable, how HIGH should the word "VOID" be written on the unusable certificates?

3 inches

The list of all Salvage Vehicle Inspection Program personnel shall be sent to FSS how often?

Quarterly

The list of Area VIN officers shall be sent to FSS how often?

NLT the 10 days following the end of the quarter

According to the Strategic Plan, how often shall commands update the state properties list within their jurisdiction?

Annually

The Command Occupational Safety Committee shall be comprised of members from EACH WHAT represented within the command?

Bargaining Unit

Following the Command Occupational Safety Committee meeting, minutes shall be prepared and distributed to its members, with a copy being forward to the Division Occupational Safety Committee or Executive Offices Occupational Safety Committees within how many days following the meeting?

10 WORKING days

Within how many hours of receiving all related travel expense claims and subpoenas, shall the command send the original CHP 90, Report of Court Appearance - Civil Action, and all appropriate paperwork, to the Accounting Section?

24 hours

In regards to equipment and inventories, how long shall all inventory documents (including certification memos and acquisition/disposal documents), be retained at the command?

3 PRECEDING years, PLUS current

In regards to facility maintenance, who's approval is required PRIOR TO the command utilizing a CONTRACTED janitorial service provider (in lieu of using state personnel)?

AC Field

Prior to EVACUATING the facility due to a fire, civil disobedience, or act of nature, WHO shall be notified, and WHAT shall the commander shut down and secure?

1. Facilities | 2. Feeling system

Commercial enforcement personnel shall complete HOW MANY Level 1 inspections within HOW MANY DAYS of completing Level 1 training?

1. 30 inspections, within... | 2. 45 days

Discrepancies in the number of CVEF and FLV decals, due to loss, theft, or damage, shall be reported to WHO immediately, and documented on WHAT, WITHIN HOW MANY DAYS?

1. Supervisor 2. CHP 51 (memo), within... 3. 3 days

Fire extinguishers shall be inspected at WHAT INTERVAL for mechanical operation and readiness?

Every 90 days

Commands within HOW MANY MILES of a nuclear power plant shall participate with local, state, and federal agencies in training in response actions?

50 miles

Upon receipt of a Request for Reasonable Accommodation, within HOW MANY DAYS shall the commander render a decision by completing their portion of the CHP 163, Reasonable Accommodation Request form?

10 WORKING days

During an EEO investigation, all statements of involved employees, SHOULD or SHALL, be recorded?

Shall

Upon dismissal from a. formal uniform inspection, what shall employee immediately be made aware of?

The necessity to reload their weapons

What piece of equipment are uniformed employees at the rank of sergeant or above, required to have within their WMP PPE ensemble?

Voice amplifier

If a tactical alert is ordered, all employees shall have access to how many sets of BDU's?

What shall be completed for each vehicle/motorcycle that responds to a staging area during a tactical deployment?

CHP 33C

When executing a tax seizure warrant, how many officers shall be present?

At least 2 **One of which is a tax seizure officer

The Explorer Post Advisory Committee shall consist of a MINIMUM of how many PERMANENT members?

The Area Explorer post shall have a MINIMUM of how many ADULT advisors, and HOW MANY Explorers?

1. 5 adult advisors, and... | 2. 5 Explorers

When an Explorer is promoted to the rank of Captain, at least how many months shall they have served at the rank of Lieutenant?

6 months

In regards to the Explorer Program, all checks received (donations, etc.), shall be made out to who?

The Explorer Post, without referencing the Department