Code Of Conduct

Question 1

How can employees misuse code of conduct?

Answer 1

1. Introduction of virus into a company’s system by clicking or downloading data. Employees bringing in disks or work on USB drives.
2. Misuse of ICT - using the companies printers for personal work.
3. Distribution of material that is racially a sexually offensive - circulating images on emails that people might find offensive.
4. Misuse of data for illegal purposes- using emails on the Internet to bully colleagues at work.
5. Inappropriate use of mobile phones- in restaurants, schools, public transport.
6. Blackmail-computer fraud or selling to other organisations.

Question 2

What are the factors that code of conduct should contain?

Answer 2

1. Responsibilities-employee must abide by the rules of the company and act responsibly for the security and well being of the company.
2. Respecting the rights of others-be aware of other workers, no bullying or spreading rumours on emails about co-workers.
3. Remaining by the current legislation-such as data protection act computer misuse act and Copyright act.
4. Complying with licensing agreements-not using company software on your own computer without license.
5. Protecting hardware and software from malicious damage-make sure that equipment is not damaged on purpose.
6. Security-don’t disclose passwords and personal use of email logging on and off procedures.

Question 3

How can a company enforce the code of conduct?

Answer 3

Penalties are given for misuse depending on how serious the breach-penalties include, informal warnings,written warnings, dismissal and prosecution.

Question 4

What is the definition of code of conduct?

Answer 4

And employee code of conduct consists of set of rules made up by the senior management that set out what an employee is/isn’t allowed to do in the course of their employment. If they break these rules they will have to face consequences.

Question 5

Describe three different examples which illustrate the difference between legal and moral issues with respect to codes of conduct?

Answer 5

1. DISINFORMATION : moral issue - not fully informing customers of all available facts concerning products/services. Legal issue - estate agents putting false information in adverts.
2. PRIVACY : moral issue - Company buying information off other companies in order to send you junk mail about buying products. Legal issue - selling details of individuals even though they have clearly specified that this should not be done.
3. EMPLOYMENT PATTERNS : moral issue - workers feel that ICT is invading their privacy and spying on them by monitoring the use of computer. Legal issue - business have to address issues such as back strain and RSI or they could possibly face legal action from employees.