CMPM_L2_Construction Project Organization

Question 1

The driving force behind every organization is its ____________.

Answer 1

Management team

Question 2

It is a group of individuals who are cooperating willingly and effectively for a common
goal. It is nothing more than the mechanism by which administration directs, coordinates and controls its business.

Answer 2

Organization

Question 3

These are structured to promote better management. However, it is the performance of the
people who fill the positions that determines the success of the enterprise and not the organizational design itself.

Answer 3

Organizations

Question 4

It is the formal arrangements that are established to coordinate
all activities in order to implement a given strategy.

Thus, the structure reflects the anatomy of a firm through its focus on mechanisms and processes that link both vertically and horizontally the various parts of organization.

Answer 4

Structural organization

Question 5

What are the structural elements of an organization?

Answer 5

Men
Materials
Machine
Methods
Money

Question 6

These are the different members of the
organization starting from the very top of the last
workman in the enterprise.

Answer 6

Men

Question 7

It represents the materials necessary in
the distribution of functions or in the attainment of
its objectives.

Answer 7

Materials

Question 8

It is the tools necessary in producing its
desired output.

Answer 8

Machine

Question 9

It is the procedures and ways used in the
course of its actions.

Answer 9

Methods

Question 10

It is the financial resources of the
organization.

Answer 10

Money

Question 11

What are the Major Elements of Organizational
Structures?

Answer 11

Distribution of functions
Vertical and horizontal authority relationships
Communication and decision processes
Policies

Question 12

The functions to be performed, the groupings of functions, and the
vertical and horizontal task relationships among functions.

Answer 12

Distribution of functions

Question 13

It is the manner in which formal decisions are made and by whom.

Answer 13

Communication and decision processes

Question 13

It determines “who are the authority to do what”

Answer 13

Vertical and horizontal authority relationships

Question 14

It is the decision, rules or guidelines established.

Answer 14

Policies

Question 15

What are the Principles of Good Organization?

Answer 15

Principle of Objective
Analysis
Simplicity
Functionalism
Departmentalization
Centralization of Authority and Responsibility
Limited Span of Control

Question 16

In every organization, there should be ___________or _______-. This is necessary in order to have authority and responsibility definitely fixed.

Answer 16

Centralized executive control or command authority

Question 16

Departmentalization can be through (4) __________.

Answer 16

functions,
products
location, or by
projects of the organization.

Question 17

It is a normal or a characteristic way of doing a task that stands out distinctively by itself.

Answer 17

Function

Question 18

To be effective, human activities have to be
coordinated. Efficient coordination requires much
more than organizational framework.

At the top of the foundation is __________.

Answer 18

Coordination

Question 18

It is the number of subordinates an executive
subordinates can manage effectively.

Answer 18

Limited span of control

Question 19

It is an organization of people with varied skills, which uses capital and talents to produce goods, or services, which can be sold to others of more than their costs, or it may be
considered as; the system through which economic activity was organized by those who seek to make profit.

Answer 19

Business

Question 20

What is Management?

Answer 20

Management is a process
Management is a function

Question 21

What are the three Management Concept?

Answer 21

Management to be effective must
be systematic

Management to be successful
must be scientific

Management must be humanistic

Question 21

It is the process of directing and facilitating the work of people who are organized for a common purpose. It is the process of combining the efforts and resources of individuals with a common interest to achieve a desired objective.

Answer 21

Management is a process

Question 21

It is a function of getting things done through the efforts of others. It is the application of authority and the assumption of responsibility. It is an art, the art of handling people.
Management properly applied, gives individuals in the same organization the feeling of security, of recognition, of opportunity and of belonging.

Answer 21

Management is a function

Question 22

The primary objective of management structure is to facilitate the coordination and control over the activities of the company. In sizable organization, there should be delegation of responsibility because:

Answer 22

*It is physically impossible for one person to control effectively all the works of a large organization through personal contact with it.

*No person possesses the skills necessary to guide personally the highly specialized activities in a modern construction business.

Question 23

Control as a verb is defined by Webster’s new college dictionary as _____________________. Yet, managerial control carries with it a much broader interpretation to apply: _____________________

Answer 23

“to check or regulate… To keep within limits.”
“not only to check nor command, but also to whip. Not only to regulate, but also to stimulate.”

Question 24

To have effective control, the manager must know by heart the reasons why his business or enterprise exist. Thus, a manager must be a _____________________.

Answer 24

Good planner and a good organizer

Question 25

It is an important element of executive control.

Answer 25

Effective communication system

Question 26

To the manager, information has four
purposes to serve:

Answer 26

It must answer the questions what are we going
to do?

How well are we doing?

How can we do better?

Does it serve as an aid to coordination?

Question 26

What are the Qualities of an Effective Manager

Answer 26

1. He studies, analyzes and dissects his job.
2. He knows how to delegate the administrative details of his job.
3. He is willing to delegate to and share with his subordinates the credit of a job well done.
4. He trains and develops his men to prepare them to assume delegated work.
5. He knows how to control and plan his time.
6. He institutes controls for effective performance.

Question 27

Managers do not do the actual work of an
organization. His specific functions are:

Answer 27

1. to Plan
2. to Organize
3. to Direct
4. to Control

Question 28

It is the job of making things happen that would otherwise not occur. It is an intellectual process.

Answer 28

Planning

Question 29

Plans may be classified as:

Answer 29

Objective of the enterprise

Policies

Procedures

Budget

Programs

Question 30

It is guiding and overseeing subordinates.

Answer 30

Directing

Question 30

A good organizational structure does not
guarantee good performance, but a poor one makes good
performance impossible, either the caliber of the individual
managers notwithstanding.

Answer 30

Organizing

Question 31

It is the process by which an executive imaginatively directs, guides or influences the work
of others in choosing and attaining particular ends.

Answer 31

Leadership

Question 32

What are the two processes of directing?

Answer 32

Leadership
Coordination

Question 33

It is the process by which an executive gets the performance of his subordinates to correspond as closely as possible to chosen plans, orders, objectives, or policies.

Answer 33

Control

Question 33

It is the process whereby an executive develops an orderly pattern of group effort among the
subordinates, and secures unity of action in the pursuit of common purpose.

Answer 33

Coordination

Question 34

In planning, the critical task is the formulation of _______________.

Answer 34

Policies

Question 35

These are general statements, which guide or
channel the thinking and action of members of an
organization.

Answer 35

Policies

Question 36

These are the reflection of policy. It involves the
selection of a course of action and applied to future
activities.

Answer 36

Procedures

Question 37

The bridge between objective and result.

Answer 37

Executive Leadership

Question 37

As a leader, the manager should be an ___________________ so that he can command respect among his subordinates.

Answer 37

Exemplar of good personal appearance, pleasant mannerisms,
friendliness, cheerfulness, and good health

Question 38

It is the ability to motivate subordinates and other people toward the achievement of
organizational objects.

Answer 38

Leadership

Question 39

It is a manifestation of faith and confidence towards the ability of a subordinate.

Answer 39

Delegation of task to a subordinate

Question 39

It is the key to effective management.

Answer 39

Delegation of Authority

Question 39

It is the power of an administrator to delegate functions to the next ranking executive, who in turn transmit it to the employees who are charged with the actual operations.

Answer 39

Authority

Question 40

The company organization is also dependent
upon the special abilities and skills of personnel
to perform the work. Two factors are significant:

Answer 40

1. The need for close supervision as judged by
   the skill of the workers and the difficulty of the
   operations.
2. The ability of experienced and trustworthy
   personnel capable of acting in supervisory
   capacity.

Question 41

It is one of the biggest difficulties encountered by companies, and this may be due to:

1. Lack of incentive in the supervisory positions.
2. Inadequate or ineffective recruitment of those possessing potential leadership ability.
3. Insufficient training of present and potential supervisory personnel.

Answer 41

Shortage of people who are capable of leadership and supervision of other

Question 42

He propounded the machine model or scientific or task management theory with the following peculiarities:

1.Division of labor and specialization
2.Unity of command and centralization of decision
making
3.One way authority
4.Narrow span of control

Answer 42

Frederick W. Taylor

Question 43

He was an Engineer who was accredited the title of father of scientific management.

Answer 43

Frederick W. Taylor

Question 44

5 habits of Engineers in mind

Answer 44

1.They know where their time goes. They work systematically at managing the little of their time.
2.They focus on outward contribution. They gear their efforts to results rather than to work.
3. They build on strengths. They do not build on weakness. They do not start up with the things they cannot do.
4. They concentrate on a few major areas where superior performance will produce outstanding results. They force themselves to set priorities. They have no choice but to do first thing first and second things not at all.
5. Engineers finally make effective decisions. They know that this is above all a matter of system of the right steps in the right sequence. And they know that to make many decisions fast means to make the wrong decisions. What is needed are few, but fundamental decisions.

Question 45

They are frequently called upon to contribute.

Answer 45

Rank and file employees

Question 46

It is is often used to designate the cooperative project.

Answer 46

Simplification

Question 47

The founder of Panasonic Corporation of
Japan

Answer 47

Konosuke Matsushita

Question 48

According to Konosuke Matsushita, for a corporation to achieve its objective, it must above all else, succeed in cultivating its _______________.

Answer 48

Human resources

Question 49

A specific message conveyed by a leader to follower for the purpose of influencing the follower to take desired action. It can be either verbal or written.

Answer 49

Order

Question 50

When to use verbal orders?

Answer 50

When the order is simple and the message can be
clearly heard.

When privacy is important.

When the follower is intelligent and reliable.

When a demonstration is involved.

Question 51

When to have written orders?

Answer 51

When precise figures or complicated details are
involved.

When orders must be passed on to someone else.

When the workers involved are slow to understand and
forgetful.

When you want to hold the receiver strictly accountable.

When particular sequence must be followed exactly.

When a notice board can be suitable used.

When you are quoting general instructions on higher
authority.

When a record is desirable, perhaps the order may need
to referred to in the future.

Question 52

Whether verbal or written, every order will fall into
one of the four distinct categories such as:

Answer 52

a. A request

b. A suggestion

c. Asking for volunteers

d. A direct order

Question 53

Guiding principles on how to phrase orders effectively

Answer 53

a. clear

b. complete

c. concise

d. acceptable

Question 54

The most important resource in any organization is the _________________. Whatever
the industry, the success of any business depends on the flexibility, resourcefulness and
innovation knowledge workers bring to the firm.

Answer 54

Human resource