civil service specific Flashcards
Seeing the big picture:
Keep the wider organisations aims in mind.
University ambassador for disability service- outreach days, or open days- got to be a good advocate for the positives of university, reassuring the students and parents that university is possible for anyone.
Seeing the big picture: When have you been alert to emerging issues that affect your team/ own work?
Disability service- keep up to date with what DDSA are funding, but also Sheffield uni and to a degree what other universities were funding so as not to give incorrect information and have people disappointed e.g. scribes for lectures sheffield funds but DDSA doesn’t so they would need ot check if other unis do.
Internship- Emerging issue that the impacts were not engineering, and that next year the evluation of the policy in scotland woud come out, and would we be better holding off for this.
Seeing the big picture: Seeking to understand how the services, activities and strategies in the area work together to create value for the customer/ diverse stakeholders?
Internship-
See the wide range of stakeholders- so public (twitter facebook), media (news), patients, surgeons (easier cheaper? Conferences), hospitals- no cell expansion, government MUP, public- different socioeconommic groups impact differently?
to fully understand my role and the importance, looked to understand how my output would be used, so could understand how to write objectively but with the wider aims in mind.
Changing and Improving: Work with others to identify areas for improvement and simplify processes to use fewer resources.
Anatomy soc- feedback e.g. not biomed based- I read over and transitioned into using past biomed students/ maters. Also big initial task e.g. kahoot but once it was made follow the same fomatso reduce resources
Second case study for the internship learnt a lot from the first case-study and asked for feedback on my work so that I could improve for the next time= broad into narrow, how to take notes for others to follow, how to use all of the sites efficiently (time) and use technology to advantage- Altmetrics etc.
Changing and Improving: Use technology where possible to increase efficiency. Encourage ideas for change from a wide range of sources.
Anatomy society- kahoot quiz- made it more interactive and fun. Advertise on facebook, and facebook polls onto year groups to gauge topics most important to cover. Feedback sheets- encourage ideas.
Clearly explain the reasons for change to colleagues and how to implement them, supporting individuals with different needs to adapt to change.
Disability serivce- supported individuals through the transition into university- from open days, until here- biomed mentor for one girl.
This inspired inclusivity of different learning methods at our revision sessions and explained this to others in the committee as inclusions officeer/secretary.
Changing and Improving: Encourage an environment where colleagues know that they can challenge decisions and issues safely.
For fellow committee members every week I put out the post for agenda points so that everybody has the opportunity to raise anything they wanted to speak about. Also feedback from events gave anonymous feedback which we could use to improve our sessions.
Changing and Improving: Take managed risks by fully considering the varied impacts changes could have on the diverse range of end users.
Kahoot Quiz- Looked at past feedback of our revision sessions saw people lked interactive sessions, spoke to other disability ambassors, and peers to guage their opionions. Finally posted a poll on faebook with the option of a traditional revision session, kahoot, etc.
Got really positive feedback and this has been repeated for the medics too.
Making effective decisions: Understand own level of responsibility and empower others to make decisions where appropriate.
Internship- not engineering and present that the data from scotland was to be released at the end of this year- which would add huge value to the case study but not be ready for this REF year. Academic and REF line manager held a meeting and postponed the case study a year- so not submitted and not able to for another 5 years.
Making effective decisions: Analyse and use a range of relevant, credible information from internal and external sources to support decisions. Present strong recommendations in a timely manner outlining the consideration of other options, costs, benefits and risks.
Internship: Had to put together a case for funding- so present all of the impact, but also to the writers a balanced and fair view of the international reach and where there was and wasn’t impact. Range of sources from twitter and facebook, to altmetrics and policy documents, to news articles and conference programs.
Making effective decisions: Invite challenge and where appropriate involve others in decision making.Consult with others to ensure the potential impacts on end users have been considered.
Anatomy society- surveys? Feedback to the demonstrators so they develop their skills. Facebook polls for topics to cover. Kahoot research before posting.
Leadership:
Ensure colleagues and stakeholders have a clear understanding of objectives, activities and time-frames
Anatomy society conference- We discussed in a meeting all of the tasks to be done, and when their deadline was. As secretary I included this in my minutes and made a gantt chart for all of the tasks to be done and for people to highlight the task when each had been done on our google-drive. This chart included when to email all of the speakers and arrange the workshops, arrange their travel etc months in advance- save money but also organise the timings for the day know everyone is in the city etc.
Leadership: Take into account different individual needs, views, and ideas, championing inclusion and equality of opportunity for all. Role-model commitment and satisfaction with role.
Disability service- Tour guide, tailored the talks to their individual needs, and what information would be most useful for them, whilst representing the university. That knowledge filtered into when i was working with the anatomy society too- so arranging lots of different revision techniques, so the anatomy illustration classes, demonstrating with wet specimens, and kohoot interactive quiz.
Recognise and praise the achievements of others to drive positivity within the team.
Me rosie and zarni all nominated each other for an award for the anatomy society, listing all the achievements and contributions each other has given to the society. The president went on to win an award and we won best academic society and best committee, for all of our hard work.
Leadership: Effectively manage conflict, misconduct and non-inclusive behaviour, raising with senior managers where appropriate.
Bio-ween situation- smaller societies- arranged a meeting instead of talking on facebook, did speak to the university to understand their procedure and rules for social events.
