Chapter 4 Defining Projects

Question 1

Step 1: Defining the Project Scope
Step 2: Establishing Project Priorities
Step 3: Creating the Work Breakdown Structure
Step 4: Integrating the WBS with the Organization
Step 5: Coding the WBS for the Information System

Answer 1

Defining the Project

Question 2

A definition of the end result or mission of the project

Answer 2

1. Project Scope

Question 3

clearly define the deliverable(s) for the end user.

To focus the project on successful completion of its goals.

Answer 3

Purpose of Scope statement

Question 4

Project objective
Deliverables
Milestones
Technical requirements
Limits and exclusions
Reviews with customer

Answer 4

Project Scope checklist

Question 5

contain an expanded version of scope statement

Answer 5

Statement of Work

Project Charter

Question 6

tendency for the project scope to expand over time due to changing requirements

Answer 6

Scope creep

Question 7

Shifts in the relative importance of criterions related to cost, time, and performance parameters

Answer 7

2. Causes of Project trade-offs

Question 8

Constrain: a parameter is a fixed requirement.
Enhance: optimizing a criterion over others.
Accept: reducing

Answer 8

Managing Priorities of Project Trade-offs

Question 9

hierarchical outline (map) that identifies the products and work elements involved in a project.
- Defines the relationship of the final deliverable (the project) to its subdeliverables, and in turn, their relationships to work packages.

Answer 9

3. Work Breakdown Structure (WBS)

Question 10

Facilitates evaluation of cost, time, and technical performance of the organization on a project.
Provides management with information appropriate to each organizational level.
Helps in the development of the organization breakdown structure (OBS).

Answer 10

WBS

Question 11

Defines work (what).
Identifies time to complete a work package (how long).
Identifies a time-phased budget to complete a work package (cost).
4. How much
5. who
6. milestones

Answer 11

Work Packages

Question 12

Depicts how the firm is organized to discharge its work responsibility for a project.

Answer 12

4. Organizational Breakdown Structure

Question 13

Defines:

• Levels and elements of the WBS
• Organization elements
• Work packages
• Budget and cost information

Answer 13

5. WBS Coding System

Question 14

Linear Responsibility Chart

Summarizes tasks to be accomplished and who is responsible for what on project

Answer 14

Responsibility Matrices (RM)

Question 15

Project status reports
Deliverable issues
Changes in scope
Team status meetings
Gating decisions
Accepted request changes
Action items
Milestone reports

Answer 15

Information needs

Question 16

1. Stakeholder analysis
2. Information needs
3. Sources of information
4. Dissemination modes
5. Responsibility and timing

Answer 16

Developing a Communication Plan