Chapter 3 - System Documentation

Question 1

Documentation

Answer 1

Narratives, flowcharts, diagrams, and other written materials that explain how a system works

Question 2

Narrative description

Answer 2

A written step-by-step explanation of system components and interactions.

Question 3

Business process diagram (BPD)

Answer 3

A visual way to describe the different steps or activities in a business process.

Question 4

Flowchart

Answer 4

A pictorial, analytical technique used to describe some aspect of an information system in a clear, concise, and logical manner.

Question 5

Document flowchart

Answer 5

Illustrates the flow of documents and data among areas of responsibility within an organization.

Question 6

System flowchart

Answer 6

Depicts the relationships among system input, processing, storage, and output.

Question 7

Program flowchart

Answer 7

Illustrates the sequence of logical operations performed by a computer in executing a program.

Question 8

Data flow diagram (DFD)

Answer 8

Graphically describes the flow of data within an organization, including data sources/destinations, data flows, transformation processes and data storage.

Question 9

Data source

Answer 9

An entity that sends data that the system uses.

Question 10

Data destination

Answer 10

An entity that receives data that the system produces.

Question 11

Data flow

Answer 11

The movement of data among processes, stores, sources, and destinations.

Question 12

Process

Answer 12

Represents the transformation of data; can be an action or decision.

Question 13

Data store

Answer 13

A repository of data.

Question 14

Context diagram

Answer 14

The highest-level DFD that provides a summary-level view of a system. It showcases the data-processing systems, its inputs and outputs and their sources and destinations.v

Question 15

Internal Control Flowchart

Answer 15

Used to describe, analyze, and evaluate internal controls, including identifying system strengths, weaknesses and inefficiencies.