Chapter 3

Question 1

The mental process of determining the filing segment (name) by which a record is to be sotres and the placing or listing of items in an order that follows a particular system is called ____.

Answer 1

Indexing

Question 2

The first unit of a filing segment and the unit by which a record is stored is the ___ unit.

Answer 2

Key

Question 3

When a record is requested id by a name other than its originally coded name, a(n) ____ is used to aid in retrieving that record.

Answer 3

Cross-reference

Question 4

____ is the actual marking of a record to indicate its placement in storage.

Answer 4

Coding

Question 5

The written procedures that describe how filing segments are ordered are called ____ rules.

Answer 5

Indexing

Question 6

The organizing way in which records are stored is called a(n) _____ method.

Answer 6

Filing

Question 7

The name by which a record is stored can be called a(n) _____.

Answer 7

Filing segment

Question 8

Personal names are in _____ order when the surname is the key unit and the given name is the second unit.

Answer 8

Indexing

Question 9

The various words that the filing segment contains are called the indexing ____.

Answer 9

Units

Question 10

____ is arranging records in the sequence in which they are to be stored.

Answer 10

Sorting