Chapter 3 Flashcards

Attracting & retaining customers

1
Q

Why is customer loyalty important?

2 reasons

A
  • It costs 4-5x more to acquire a new customer than to retain an existing one
  • Future underwriting results are made more predictable if the underlying portfolio of risks remains fairly constant. It follows, therefore, that if an insurer is losing a substantial proportion of its policyholders each year and replacing them with others, there is an increased volatility in the whole portfolio of business.
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2
Q

How may a consumer wish to be rewarded for being loyal to a company?

A
  • Discounts;
  • Premiums not increasing because they are no longer a new customer; and
  • Insurers taking loyalty into account following a claim.
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3
Q

Name 2 practices of pricing strategies that could prove harmful and explain them.

A
  • The use of price differentiation. This is the practice of charging different prices to the same or similar consumer groups for the same product. This will lead to some customers paying significantly more than others with similar risk characteristics.
  • The loyalty penalty. This is the practice of charging renewing customers more than new customers for the same product.
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4
Q

When it comes to pricing, the FCA has 3 target outcomes so that consumers get fair access to goods at a fair price and quality. What are they?

A
  1. Consumers can choose from products that meet their needs, at a suitable quality and price.
  2. Digital innovation and competition support greater value for consumers.
  3. Vulnerable consumers are not exploited or targeted with poor value products and services, and access to key products and services is fair.
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5
Q

To achieve the 3 target outcomes for consumers to get fair access to goods at a fair price and quality, the FCA has rules designed to improve the competition and ensure that firms do offer fair value products.

What are these rules?

A
  • A pricing remedy: when a renewal price is offered to a customer, this should be no greater than the equivalent new business price for a new customer
  • A requirement on firms to offer a range of accessible and easy options to consumers who want to cancel auto-renewal on their contracts
  • Governance rules making sure that firms have processes in place to deliver products that offer fair value to customers.
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6
Q

What does the FCA require to increase transparency around product value

A

It requires the reporting & publishing of data on value for money through the General Insurance value measures

The data is published so that it is available to organisations, consumers organisations and the media and enables firms to assess which products offer value and whether their own products offer a fair value to their customers.

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7
Q

What are firms required to report and publish data on through the general insurance value measures?

A
  • How many claims it receives;
  • How many claims it accepts;
  • Average claims payouts, plus the amount by which the highest two percent of claims
    exceed the average; and
  • Claims complaints as a proportion of claims across all general insurance products.
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8
Q

Why is attracting new customers so important?

A

Existing customers will always decrease over time as some may die, move away or businesses may go into liquidation.

Satisfied customers act as free advertising as 1 in 4 customers are directly influenced from a friend or family member on their decision to use an organisation.

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9
Q

What % of customers discover that they prefer a competitors product or service?

What % of customers leave due to indifference, rudeness or lack of service?

A

10%

70%

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10
Q

How can a company assess the level of satisfaction achieved?

A
  • Customer surveys
  • Analysis of complaints recieved
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11
Q

Needs are the basic forces that drive people and businesses. They can be split into which 2 categories?

A
  • Human needs from our biological and psychological make up such as water or food
  • Organisational needs shaped by an organisations objectives
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12
Q

What are the 5 tiers of Maslow’s hierarchy of needs (from bottom to top)

A

Bottom
1) Physiological needs Requirements of survival e.g breating, food & water
2) Safety needs dominate behaviour. Job, personal and financial security
3) Love/ belonging needs Friends and family
4) Esteem the desire to be valued and accepted by others
5) Self actualisation morality, creativity and realising full potential

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13
Q

Outline the rational model

A

A typical rational model will show customers defining a problem, seeking as much information as possible, processing that information, evaluating its accuracy and relevance to the problem. It shows them reaching a buying decision, evaluating their decision and deciding on repeat-buying in the light of personal appraisal. _____________________________________________________________________________________

1) Problem definition the consumer recognises that they have a need that they want to satify (e.g need home insurance for new home)

2i) Information search consumer searches for info to help them identify a solution to their need
2ii) this can be an Internal when they are already aware of brand names of possible insurers
or an
2iii) External seach where they need to find new details

3) Information process and evaluation the customer evaluates all of the inforamtion and can search for additional information if needed

4) Buying decision the consumer becomes a customer (buys the home insurance)

5) Evaluate decision and decide on repeat buying customer reflects on their purchase, if they are satisfied, they will renew next year

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14
Q

How does the rational model differ for commercial customers?

A
  • Different people are likely to be responsible for each stage
  • Each stage may include the views and opinions of different employees from different departments
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15
Q

What factors may influence a customer when deciding to purchase insurance?

9 points

A
  • Economic affordability and perception of value
  • Social Status higher income groups can afford high introductory prices or latest releases
  • Age may have different appetites of risk e.g younger customers may not feel the need for insurance like people with children do.
    Also may alter how they review insurance e.g online
  • Organisational structure it may be board directors that are arranging for their corporate insurance, wrong decisions could be costly
  • Culture different cultures may have different interpretations of marketing e.g meanings of colours. Different cultures may also prioritise different things to cover
  • Peer pressure Individuals try to emulate members of a group that they wish to be a part of
  • Environmental, Social & Governance (ESG) Agenda of an organisation and their positive stance
  • Attitude Distrust to a company’s small print being used to avoid paying a claim
  • Consumer awareness - knowledge more information is available to consumers now
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16
Q

What are the 2 frequently used concepts in behavioural economics which may explain why people make irrational choices?

A
  • Heuristics
    Mental short cuts / rule of thumb causing incorrect estimations
  • Framing
    Concerns how information is presented. e.g choosing a 5% lean meal over a 95% fat meal - people tend to choose the positive light even though they are the same
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17
Q

What can cause fluctuations in insurance demand?

A
  • Credit constraints / changes to financial circumstances
  • Competition - new insurer coming to market
  • Seasonal demands (e.g travel insurance)
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18
Q

What is the marketing mix?
& What is it also known as?

A

The 6 P’s

The combination of controllable marketing variables that a manager uses to carry out a marketing strategy in pursuit of the firm’s objectives in a given target market.

19
Q

What are the 6 Ps of the marketing mix?

A
  • Product the thing being offerred?
  • Price are the costs involved appropriate?
  • Promotion Is the communication programme appealing to the percieved values of the target audience?
  • Place Logistics involved, is the product/ service easy to access?
  • People Quality of service
  • Process Procedures, routines and policies used to deliver the product/services determine how customer friendly the organisation is percieved to be.
20
Q

What are the 6 influences of consumer choices that are outside of the organisations control?

A
  • The economy high unemployment levels lead to less disposable incomes but this can also work the other way and attract income protection insurance
  • Government legislation certain insurances may become compulsory e.g employers liability insurance
  • Competition Entering or leaving the market or offering different services
  • Consumer lobbying can impact cover restrictions such as insurers having to provide flood cover to existing policies
  • Technology advances can make new products possible and impact customer expectations
  • Social/ cultural influences certain religions prohibit working on some days of the week and may influence what becomes fashionable or not morally acceptable e.g increase of mobile phone usage.
21
Q

What do the 6 influences of consumer choices outside of an organisations control pose risk to?

A

Businesses losing contact with its customers needs for both exisiting and potential customers

22
Q

Where could ideas for new products come from?

A
  • existing customers;
  • the organisation’s staff;
  • suppliers or agents;
  • competitors;
  • the Government;
  • the media; and
  • trade associations
23
Q

What is a service level agreement?

A

A statement that sets out the level of service that will be delivered to all customers (or a specific customer).

These can be for information only or can be contractual which may also offer compensation if this target is not met.

24
Q

What is a contact centre?

A

Any office based organisation whos primary focus is the delivery of customer service in respect of sales, claims or other services through the phone or online use such as chatbots.

These are either solely telephone operations or telephone and online operations.

The key operation is to meet high standards of service

25
Q

Why do customers increasingly choose to do business over the telephone or online?

These explain the rapid growth for online and telephone demand

4 points

A
  • People now have less time;
  • Consumers have found it easier, quicker, and preferable to buy and obtain products
  • Consumer expectations have grown and they now want the quick service that can be delivered by online or telephone channels
  • Cost effective way of doing business.
26
Q

What services may be used in contact centres?

4 points

A
  • Telesales Whereby agents fulfil sales
  • Telemarketing Whereby agents will make potential customers aware of products and services over the phone
  • Customer support Whereby callers can contact for help with technical or service problems such as making a claim
  • Automated services e.g banktransfer
27
Q

What is an ACD system & what does it do?

A

Automatic call distribution system
Enables multiple lines to be used and will identify an incoming caller so that a consultant can process a range of clients. The system monitors a wide range of stats and can be used to report on call times, dropped calls, average handling time, peak hours etc.

28
Q

What 6 functions are in CTI and what does it stand for?

A

Computer Telephony Integration
is a term which covers a range of applications and functions including the following:

Screen pop an application that recognises incoming numbers and simultaneously displays on screen all previously stored information about the caller which increases productivity as avoids repeating questions already answered.

Outbound calling CTI is used for automated outbound dialing (i.e power dialing)

Interactive voice response IVR technology can be used as a substitute for a live agent and can carry out tasks like checking a bank balance or can connect the customer to the most appropriate agent

Call recording full conversation between customer and agent is recorded and stored for future reference or quality checking

Image System using images saves time as opposed to paper filing or having the need to leave your desk to access documents

Workflow for agents who handle both phone and non phone work. This is a system whereby agents can deal with non phone work without having to use paper files, paper records are scanned into the computer and provides a queue of work ready for when the agent is available to process when not on the phone.

29
Q

Despite intensive training offered, the reality is that most operators will not have extensive insurance knowledge. So how do companies ensure that all applicable codes of conduct are complied with?

A
  • Using automated questions
  • Using guides to ensure that correct information is sought and appropriate advice is given
  • Referral systems are used for calls to be escalated where appropriate to more experienced operators.
30
Q

How could a contact centre offer a personalised service?

A

Identifying and using preferred communication methods (CHD)
or holding regular meetings with a client (RM&RC)

31
Q

How could a contact centre offer technical advice or information?

A

Through risk managements or deliver training to staff / intermediaries.

WPA offer the use of precision analytics to group contacts (i.e share access to certain areas of company websites to access knowledge)

32
Q

What can contact centres offer commercial customers to help them with future risk management?

A

MI - management reports

33
Q

What terms may be used when referring to internal and external customers?

i.e if i were to make a claim as opposed to a PCD member

A

Internal = Shareholder, investor, intermediary and employees
External = Stakeholder

34
Q

What factors may cause issues and concerns for customers?

A
  • Financial stability
  • Documentation quality
  • Broken promises
  • Lack of ownership
  • Not keeping customers informed
  • Poor interpersonal skills of staff
35
Q

What factors would be impacted if an organisation was not financially stable?

A
  • Ability to pay creditors
  • Ability to offer rewards or recognition to employees
  • Staff development (which in turn affects the level of service and knowledge being given as well as poor moral and more resignations)
  • Investments in IT systems and processes (when not developed and kept up to date can cause frustation for customers)
  • The dividends and returns for shareholders
36
Q

How may frustration be caused internally and externally if documentation is not of good quality?

A
  • Internal: a colleague may take the wrong action due to an error in the system or a mistake done by another colleague meaning that work must be re completed and potentially cause a complaint that will need resolving too,
  • External: Recieving incorrect documentation can cause dissapointment and distrust for an organisation. There could be financial conequences if cover is not outlined correctly due to write offs or a claim not being covered.
37
Q

What figures did the UK customer service index show for the lowest recorded score in the last 8 years?
What was the key difference between firms that performed better?

A

For insurance: 78.7% which dropped from 80.8%

Higher performing firms kept their promises

38
Q

List some examples of how small/ common promises may not be kept.

A
  • Calls are not returned
  • Tasks not completed within the time scales promised
  • Appointments are missed, delayed or cancelled
  • Payments are not made as stated
  • Actions are not followed through
39
Q

How may a firm be inflexible, rigid and bureaucratic?

A

Offering statements such as “the system wont do that” or “because those are the terms and conditions” rather than explaining the underlying reasons which can leave customers feeling frustrated and not feeling like that have been treated as an individual.

40
Q

What did the UK customer service index state regarding lack of ownership?

A

Customers were most dissatisfied with how their complaints were handled when the problem was passed to someone else (i.e transferred to a different department or placing blame on someone else)

41
Q

How can staff display poor interpersonal skills

A
  • Poor welcome
  • Rudeness
  • Not listening
  • Not practicing empathy or rapport building skills
42
Q

What positive impacts come from keeping customers up to date?

A
  • Improved customer relationships
  • Stronger trust and confidence
  • Reduced complaints

Proactively keeping customers updated shows that their needs are being anticipated which minimises conflicts and therefore complaints.

43
Q

When do employees have opportunities to be proactive?

A
  • During phone calls whilst some tick box checks need completing, if this is explained to the customer they feel reassured and avoids periods of silence
  • Correspondance such as sending acknowledgements of receipt
  • Claims advising of the next steps and keeping them informed of progress
  • Timelines setting out what will happen and when prevents worry when they havent heard anything
  • Delays Advising there will be a wait or new timeline period
  • Diary management to set reminders on what needs to happen of if a customer needs updating ensures follow through
  • Technology allows for more opportunity to connect with customers such as sending a text to send reminders or prompts